|
PCard
Contacts
Juanita Parsons -
Int. Manager, AP
Policy & Procedures, Training, Card Activations
(304) 696-6520
Melanie Gallaher-
PCard Coordinator
General Questions about Policies &
Procedures, STARS Reconciliation, Forms, Applications,
Card Activations & Other
(304)
696-2212
Pam Early-
PCard Auditor
Questions about receipt requirements, STARS
password resets.
(304)
696-2215
Return to:
|
 |
The
State
of West Virginia Purchasing Card Program provides an opportunity
for Marshall University to streamline business practices and minimize
effort for transactions under $5,000. The state's emphasis in the past
has been to pre-audit every payment regardless of dollar amount. Invoices
for $50 received the same close scrutiny and typically followed the
same paper process as a $500,000 invoice. The State of West Virginia
determined that an excessive amount of time and effort was being expended
on relatively small dollar purchases causing frustration for vendors
doing business with the state as well as those who manage the business
operations of the state. A major review of the procurement process was
initiated to solve the complexity of the process and the purchasing
card is one of the changes made to help streamline the process.
We have developed a purchasing card program for use by the university
community that we believe will satisfy the needs of our administrative
and academic areas while maintaining accountability for the expenditure
of the university's resources. Key to the success of this program is
the willingness of those responsible for individual areas of the university
budget to delegate the budgeting, purchasing, and receiving responsibility
to the person or persons in your area who make the front line purchasing
decisions. Supervisors are encouraged to review card holder statements
with the individual cardholders after the fact keeping in mind that
once a charge is made, the university is required to pay the bill and
then seek a credit if the merchandise is returned. Given the time constraints
for payment of the invoices, each supervisor is expected to empower
the individual cardholders in his or her area to deal directly with
the University Accounting Office without separate approvals on each
statement.
|