Overview

The Marshall University Identification Number, or MUID#, serves as a unique identifier for each individual in the Marshall community, replacing the use of Social Security Numbers to identify MU constituents. The unique MUID# is assigned at the beginning of an individual’s association with the Institution. The MUID# is used across all systems, applications, and many business processes throughout the lifetime of an individual’s relationship with the Institution. For instance, an individual may start out as a student, return a few years later as a consultant, decide to complete his/her Master's Degree, and return again years later as a faculty member. Regardless of the association/relationship that individual has with Marshall University, he/she will have/use the same MUID#.

Creating new unique MUID# eliminates using SSNs as the key identifier in administrative systems and applications addresses two critical issues. The MUID# provides campus-wide continuity in identifying all constituents regardless of their association with Marshall University. By eliminating SSN as the key identifier in automated systems, Marshall University is taking another important step in reducing the risk of identity theft for the Marshall community.

Effective June 1, 2004, the Marshall University Identification Number, known as MUID#, will be converted from an SSN based number to a generated number for all current MU students, faculty, staff, and affiliates.

New students will be assigned a MUID# when his/her application is received. When accepted, the student will use this number as his/her “key” for all administrative transactions, activities and services provided by MU.

Authorized administrators in several offices will generate a MUID# for any new individual as appropriate. The assignment of a MUID# only constitutes authorization that this individual is eligible for services appropriate to the type of relationship they have with the Institution. Once the MUID# is assigned the normal business process to request/activate services can be initiated. The new process will really be beneficial for certain groups such as new faculty. They can activate computer and email accounts, access library resources, and other services such as parking before his/her first real work day. A MUID# must be assigned before an official Marshall University Identification Card can be issued.

Current MU ID Card holders will need to have their MU ID Card reissued. Faculty identification cards will be distributed with the April 30th payroll, staff cards will be distributed with the May 16th payroll, and student cards are scheduled to be mailed May 20th.  However, the new ID cards will not be active until June 1st.