| Policy/Procedure No. |
105 |
| Subject: |
Comments Attached
to Employee Records |
| Effective Date: |
07/01/01 |
| Revised Date: |
N/A |
The Human Resources Information System (HRIS) provides the capability
to attach either open comments or coded
comments to employee records. An open comments allows the
addition of information relevant to the employee's record. A coded
comment provides an identifying code that has a particular meaning.
A brief optional written comment which can vary from record to record can
also be added with a coded comment. An example of a coded comment
might be one that reflects a code indicating participation in a training
and development workshop. The optional written comment attached to
that coded comment might indicate which specific workshop the individual
attended.
The Comment Form (Banner HR form PPACMNT) is used to add comments to
employee records. Coded comment types are
edited/added/deleted in the Comment Code Validation Table (Banner HR form
PTVCMTY). Directions for use of the Comment Form including views of
the form are provided under HRIS
Processes [to be added].
Coded comment types are created and edited by Human Resource
Services. Only designated staff members in Human Resource Services
and Institutional Research have update privileges for the Comment
Form. Query privileges to view comments are provided to persons who
have view privileges for their responsible budget organization. If
individuals wish to have a comment added, edited, or deleted from the
record of an employee for whom they are responsible, they should contact
Human Resource Services at 304.696.6455 or by e-mail to human-resources@marshall.edu.
Comments are typically neutral or positive in nature. Negative
comments should not be added to an employee record without the knowledge
of the affected employee. Employees may review comments attached to
their own records by contacting an individual with view privileges for the
employee's budgetary organization or by contacting Human Resource
Services.
[GO
TO THE HRIS POLICIES AND PROCEDURES TOP PAGE]
[GO TO THE BANNER TOP PAGE]
[GO TO THE HRIS TOP PAGE]
Revised 07/01/01. Problems with this page? Contact
human-resources@marshall.edu
