Institutional Board of
September 18, 2002
Memorial Student Center
The meeting was preceded by the
dedication of Marshall’s new parking facility, at 10:30 a.m.
Mr. Gary White, Dr. Steve Haid, Ms. Carol Hartley, Mr. Menis Ketchum, Ms.
Virginia King, Mr. Michael Perry, Dr. Tom Scott, Mr. Robert Shell, Dr. Sam
Sentelle, Mr. David Todd, Mr. Tom Wilkerson, Mr. Joseph Williams, Ms. Sherri
Noble, Dr. Marshall Onofrio, Mr. Cory Dennison
Dan Angel, Dr. Keith Spears, Mr. Dave Wellman, Mr. Jack Toney, Mr. Mike McGuffey,
Dr. Vicki Riley, Mr. Bill Shondel, Mr. Herb Karlet, Mr. Jim Schneider, Mr.
Lance West, Dr. Ed Grose, Ms. Karen Kirtley, Mr. Layton Cottrill, Dr. Sarah
Denman, Mr. Tim Haymaker, Mr. Larry Barnhill
Oath of Office
Judge Dan O’Hanlon administered the oath of office to new Board appointees-
Mr. Robert Shell and Mr. Menis Ketchum.
The meeting was called to order by Mr. Gary White, Chair.
I. Election of Board Officers, 2002-03
On behalf of the Nominating Committee, Mr. David Todd distributed a document
outlining the formation of the committee as well as the committee’s meeting
The Nominating Committee presents the following members for consideration
as Board officers for 2002-03
White – Chair
Mr. Michael Perry
– Vice Chair
Mr. Joseph Williams
Mr. White inquired as to further nominations from the floor; with none forthcoming,
Mr. Menis Ketchum moved, seconded by Mr. Robert Shell, to approve the nominations
as contained in the report. Motion carried, officers elected by acclamation.
II. Approval of Minutes
Dr. Tom Scott moved, seconded by Ms. Virginia King, to approve the minutes
of the previous board meeting. Motion carried.
Future Board Meeting dates were discussed; it was determined that future
Board Meetings would be tentatively scheduled as follows:
November 6, 2002
January 15, 2003
March 12, 2003
May 14, 2003
With regard to the March, 2003, Board Meeting, the regular session of the
2003 Legislature is scheduled to end approximately at that time; legislative
action will be monitored, and Board members will be notified if a schedule
adjustment is needed.
IV. Tim Haymaker, Campaign for National
Dr. Angel introduced Mr. Tim Haymaker, Chairman of Marshall’s Capital Campaign.
Mr. Haymaker discussed the progress of Marshall’s Capital Campaign to date;
he presented a power point presentation, outlining the campaign’s goals;
sources of funds; proposed usage of funds; categories of giving; fundraising
strategies; and campaign chairs, co-chairs, and key personnel.
V. President’s Report
Dr. Angel recognized Mr. Gary White and Mr. Joseph Williams for their outstanding
contribution as Board officers during the previous year.
Dr. Angel discussed several major issues facing Marshall during the upcoming
months. He discussed the issue of capital debt reallocation, and recounted
the history of higher education capital construction and funding. Dr.
Angel discussed future higher education bond issues, and equitable distribution
of the proceeds of these bonds. He discussed Marshall’s budget formulation
for 2003-04, with regard to the potential budget cuts for the coming fiscal
Mr. White commented on the Board’s role and responsibilities with regard
to an advocacy role for Marshall and higher education, relative to the West
Virginia Legislature and the Policy Commission.
Mr. Shell recommended a plan for Board advocacy, and requested a white paper
outlining the main issues to be considered in the upcoming legislative session.
VI. Policy on Naming Buildings
Dr. Keith Spears discussed the university’s current policy on naming buildings,
and how naming opportunities relate to the current capital campaign.
Mr. Todd discussed the advisability of the Board’s Executive Committee being
utilized in the naming policy; discussion ensued, and the Board requested
additional information on this matter to be presented at a future Board Meeting.
VII. Resolution Concerning Members
Mr. David Todd moved to approve resolutions honoring Mr. Dan Moore and Mr.
Mike Farrell for their service on the Board of Governors; seconded by Mr.
Joe Williams. Motion passed.
VIII. Credit Card Solicitation
Dr. Ed Grose discussed the policy for credit card solicitation as presented
in the Board agenda. Dr. Tom Scott moved, seconded by Mr. Ketchum,
to approve the policy as presented. Motion carried.
IX. Marshall Community and Technical College
Ad Hoc Committee of MUBOG
Dr. Vicki Riley presented this agenda item; following discussion, Dr. Scott
moved, seconded by Dr. Onofrio, to approve the appointment of three Board
members to a CTC Ad Hoc Committee. Motion carried. Mr. White
appointed Mr. Todd, Mr. Ketchum, and Dr. Haid to this Committee.
X. Report of Undergraduate, Graduate,
and Professional Tuition Waivers
Mr. Jack Toney provided an overview on the tuition waiver report as
contained in the Board agenda. Dr. Scott moved, seconded by Mr. Wilkerson,
to approve the final report as presented. Motion carried.
XI. Legislative Audit – Student Center
Mr. Karlet and Dr. Grose discussed the audit of the bookstore; Dr. Scott
moved, Mr. Perry seconded, to accept this preliminary audit report.
XII. Purchasing Delegation Authority to
Mr. Karlet presented this agenda item; it is recommended that the Board delegate
authority to the University President, for matters relating to purchasing
authority and responsibility.
Mr. Wilkerson moved, seconded by Mr. Ketchum, to approve this delegation
of authority. Motion carried.
XIII. FY 2003-04 Special Project Funding
Dr. Angel discussed the list of projects, as contained in the Board agenda.
Following discussion, Mr. Wilkerson moved, seconded by Ms. King, to approve
the list of projects as presented. Motion carried.
XIV. FY 2003-04 Possible Budget Reduction
Mr. Karlet provided an overview of the budgeting process to date. A
university task force has been appointed and is in the process of budget
review. The university is seeking to identify methods to reduce next
year’s budget, due to concerns about decreasing state revenue. Discussion
ensued as to the budget process. Following this discussion, Dr. Scott
moved, seconded by Mr. Williams, to accept the budget report for internal
Board information. Motion carried.
XV. FY 2003-04 Budget Request, approved
by HEPC 8/28/02
Mr. Karlet presented this agenda item to the Board as an information item.
XVI. Travel Policies and Procedures
Mr. Karlet presented this item to the Board, with the request that the Board
delegate authority to Marshall’s president with regard to travel and travel
related expenses for and on behalf of Marshall University. Mr. Todd
moved, seconded by Mr. Wilkerson, to approve this delegation of authority
as listed in the agenda item. Motion carried.
XVII. Possible Executive Session, WV Code
Mr. Wilkerson moved, seconded by Mr. Williams, to enter into Executive Session
in accordance with WV Code. Mr. Wilkerson moved, Mr. Williams seconded,
to arise from Executive Session
With no further business, the meeting was adjourned.
Mr. Joseph Williams,