Institutional Board of Governors
November 8, 2001
Memorial Student Center
Members Present: Mr. Gary White, Mr. Joseph
Williams, Dr. Steve Haid, Ms. Carol Hartley, Ms. Virginia King, Mr. Dan
Moore, Mr. Michael Perry, Dr. Tom Scott, Dr. Sam Sentelle, Mr. David Todd,
Mr. Tom Wilkerson, Dr. Marshall Onofrio, Ms. Sherri Noble, Mr. Cory Dennison
Members Absent: Mr. Mike Farrell
Guests: Dr. Dan Angel, Dr. Sarah Denman,
Mr. Herb Karlet, Mr. Mike McGuffey, Mr. Layton Cottrill, Dr. Vicki Riley,
Mr. Jim Schneider, Dr. Charles McKown, Dr. Ed Grose, Dr. Keith Spears,
Dr. Michael Mullen
The committees on Finance and Academic
Affairs met at 9:30 a.m. Lunch at 12:00 noon.
The meeting was called to order by Chair
Gary White. It was moved by Carol Hartley, seconded by Tom Wilkerson,
to approve the minutes of the previous board meeting. Motion carried.
I. President’s Report
Dr. Dan Angel made a power point presentation
on a proposal being considered by the Higher Education Policy Commission
that would re-allocate capital debt service payments made by higher education
institutions in West Virginia.
Dr. Angel discussed the history of capital
construction in WV higher education, including the various bond issues
during the past thirty years. Dr. Angel recounted the governance
changes in higher education since 1969, and the decisions made relating
to payment for capital construction projects.
Dr. Angel distributed an “Alternative Comparison,
Capital Allocations Debt Service,” which lists the annual payments made
by each higher education institution, as well as debt service payments
as calculated under the re-allocation under consideration.
Dr. Angel recounted the provisions of Senate
Bill 653 as related to peer equity, and the status of Marshall University
as being significantly underfunded as compared to peer institutions.
Any change in debt service payments would greatly hinder the state’s efforts
to address peer equity, and would run counter to the legislative mandates
contained in SB 653.
II. Dialogue with Chancellor J. Michael
Dr. Mullen discussed key higher education
issues of the past two years, and the subsequent passage of Senate Bill’s
653 and 703. Dr. Mullen outlined higher education governance changes,
and the role of the Policy Commission. SB 653 created individual
institutional governing boards, with the emphasis on localized decision
Dr. Mullen discussed the procedure by which
institutional governing boards will interact with the Policy Commission
with regard to approval of governing board policies.
The Chancellor outlined differing approaches
regarding higher education capital construction, and discussed methods
utilized in systems in surrounding states. Dr. Mullen indicated that
it would be his desire to phase in any debt reallocation over a period
The Chancellor also discussed the following
future higher education bond issues;
capital project priorities;
deferred maintenance, and the need to properly
maintain existing structures before embarking on new construction;
future tuition and fee policy will be significant
issue for Policy Commission and institution governing boards;
performance measures, benchmarks, and report
cards will be of increasing significance with regard to interaction with
budgeting concerns for the coming fiscal years,
including increased costs for PEIA and BRIM.
III. Finance Committee Report
Finance Chair Mike Perry reported on the
Committee’s morning meeting.
a) Audited Financial Report, FY 2000-01
Ms. Loretta Ayers of the accounting firm
Deloitte & Touche attended and gave an overview of the financial and
board audits for FY 2000-01. The financial report was received by
the full board, with any further discussion and/or action deferred to subsequent
b) Sale of University Property.
On behalf of the Committee, Mr. Perry moved
that the board approve the sale of 61.9 acres of property, as outlined
in the agenda item. Seconded by Tom Wilkerson. Motion approved.
c) Property Purchase.
Mr. Perry discussed the proposed purchases
of properties contiguous to the Marshall campus. Mr. Perry moved
that the board approve this purchase, as outlined in the agenda item.
Seconded by Dr. Scott. Motion carried.
d) Approve Design, Student Housing Project.
Dr. Ed Grose presented a schematic drawing
outlining the proposed design of the housing project. Mr. John Harris
of Bastien and Harris Architectural Firm appeared before the board to answer
questions and discuss the design plans. This project is to be completed
and ready for occupancy by Fall 2003; will provide approximately five hundred
Board members discussed the location, design
and cost to students regarding this project.
Mr. Mike Perry moved that the Board approve
the design plans as presented. Mr. Perry requested that the university
provide him with design drawings from different vantage points. Motion
seconded by Mr. Dan Moore. Motion approved.
e) Property Condemnation. (Information
Dr. Ed Grose updated the Board on the proceedings
to condemn four parcels of property owned by the Crutchen family.
Report was received.
f) Property Sale (Information item)
Dr. Grose gave an update on the status
of 1.72 acres of property on Route 60, as outlined in the agenda item.
Report was received.
g) Parking garage/Design and Contract
Dr. Ed Grose presented the proposed design
and contract for a 1013 space parking garage to be built on Third Avenue.
Dr. Grose outlined the funding mechanism for this project, with funds to
be provided from Health and Human Services, in addition to a bond issue.
Following discussion, Mr. Perry moved to
approve the agenda item. Seconded by Mr. Tom Wilkerson. Ms.
Virginia King recused herself from voting. Motion approved.
IV. Academic Affairs Committee Report
Academic Affairs Committee Chair David
Todd reported on the committee’s morning meeting.
a.) Name Change, Degree Program (Information
Appropriate constituent groups have approved
changing the name of Marshall’s “Basic Humanities Program” to “Humanities
b.) Guidelines for Submission of Program
Mr. David Todd presented an overview of
this agenda item; state code and HEPC Policy Series 10 provide for state
level review of academic programs on an annual basis.
Mr Todd outlined the program review schedule
and review procedures.
Following discussion, Mr. Todd moved that
the board approve the guidelines as contained in the agenda. Seconded
by Dr. Scott. Motion carried.
c.) Tuition Waivers
Mr. Todd and Dr. Sarah Denman presented
documents outlining inventories of undergraduate, graduate, and professional
fee waivers at Marshall.
Following discussion, Mr. Todd moved approval
of the fee waivers as noted in the documents. Seconded by Dr. Scott.
V. Creation of Non-Classified Positions
Dr. Ed Grose and Mr. Layton Cottrill presented
this agenda item; Marshall would create seven non-classified, institution-critical
position titled “Skilled Craft Specialist.” This action would give
the university needed flexibility in completing specific projects which
cannot be accomplished utilizing the present work force. These appointments
would be temporary in nature.
Following discussion, Mr. Tom Wilkerson
moved approval of this agenda item. Seconded by Mike Perry.
VI. Additional Board Action/Comments
Mr. Gary White commented on a recent correspondence
from Bruce Walker, HEPC legal counsel, concerning a lawsuit filed by WV
Attorney General Darrell McGraw. This lawsuit would change the way
higher education institution and other state agencies retain legal counsel,
and would make Marshall and other institutions dependent solely on the
Attorney General’s office for legal representation.
Following discussion, Mr. David Todd moved
that the Board authorize Mr. Layton Cottrill to monitor this situation
and to provide appropriate representation on behalf of the Board.
Seconded by Ms. Virginia King. Motion carried.
With no further business, the meeting was
Mr. Gary White, Chair
Mr. Joseph Williams, Secretary