Student Information

Information for All Students

Application for Graduation

To apply for:

• May 2012 graduation
  You must complete all needed paperwork no later than Friday, February 3, 2012.
• Summer 2012 graduation
  You must complete all needed paperwork no later than June 8, 2012 for a July graduation and July 13, 2012 for August graduation.
• December 2012 graduation
  The recommended date to apply for December 2012 graduation is Monday, April 2, 2012.

Undergraduate Graduation

• You must pay the $50.00 graduation fee at the Bursar’s payment window in room 101 Old Main
• Take the receipt to the CITE Dean's Office, 112 Gullickson Hall
• Complete an Application for Graduation Form

Graduate Graduation

Please use the location below that is most convenient for you when applying for graduation:

For Huntington Students

• Pay a $50 graduation fee at the Bursar's payment window in room 101 Old Main
• Take the receipt over to the Graduate Dean's Office in 113 Old Main
• Complete a Graduate Application for Graduation Form

• Pay a $50 graduation fee at the 1st Floor of the Admin. Building
• Complete a Graduate Application for Graduation Form

For more information, visit the Graduate Graduation and Commencement web page.

Commencement Exercises

There are no restrictions on the number of guests attending the ceremony. Detailed instructions for graduates participating in the ceremony will be available two weeks before the event at the Office of the Registrar on the Huntington campus and in Graduate Admissions on the South Charleston Campus.

The instructions will also be posted on the MU Registrar's web site.

All persons participating in the ceremony must be attired in the Academic Cap and Gown. Arrangements can be made through the Huntington and South Charleston bookstores for cap and gown, and also the purchase of commencement announcements.

Dropping Courses

The information below is an excerpt from the Marshall University Undergraduate Catalog:

Final Date: Tenth Friday in a Regular Term

• Day classes: Students can drop individual courses after the Schedule Adjustment period and during the Withdrawal period which lasts until the Friday of the tenth week of class during a regular semester. The exact last day for dropping individual courses is always published in the Schedule of Courses and the Academic Calendar for any given semester or term. A student must get a “Schedule Adjustment and Class Drop Form” from the Registrar’s Office, fill in the required course drop information, and then obtain the signature of the course instructor. If a student is on academic probation, he/she must also get the approval and signature of the associate dean of his/her college and bring the completed form to the Registrar’s Office.
• E-Course Withdrawal Period: The withdrawal policy for e-courses parallels that for regular courses. A student can withdraw from an individual e-course through 2/3 of the official course length. After that time, only a complete withdrawal from the university is allowed. The refund policy for e-courses also parallels that of regular courses.
• Night or Off-Campus classes, or E-Courses: Students can drop a night class, an off campus class, or an e-course by mailing a request to drop to the Registrar. The postmark on the request will be the official date of withdrawal. The instructor’s signature is not required. If a student is on academic probation, he/she must have the approval signature of his/her associate dean.
• High-demand course: If a student drops a “high-demand” course during the Withdrawal period, he/she will not be able to pre-register for the course for the following semester. High-demand courses include:
  ACC 215
  BSC 227
  ENG 101, ENG 102
  MTH 121, 127, 130,
  SPN 101, SPN 102

  Students can obtain an up-to-date listing of high demand courses from the Office of the Registrar.

Grades Assigned for Dropping Individual Courses A student dropping courses or withdrawing from the university during the Withdrawal period (which lasts until the tenth Friday after the first class day of the regular semester), will receive a grade of W. For eight week courses, summer sessions and other courses of varying lengths, the withdrawal period ends the Friday immediately following the two thirds point in the course. Exact withdrawal dates are published in the Schedule of Courses and in the annual University Academic Calendar. The W grade (withdrew) has no impact on a student’s Grade Point Average.

Students who drop courses improperly or who do not follow the regulations described here, receive a grade of F at the end of the semester or term.

GPA Calculation

The information below is an excerpt from the Marshall University Undergraduate Catalog:

The following example is provided as a guide for calculation of the GPA:

First Semester:

Course	Grade	Quality Pts.		Credit Hrs.		Total Quality Pts.
ENG 101	B	3	x	3	=	9
SOC 200	A	4	x	3	=	12
MTH 121	D	1	x	3	=	3
PE 115	B	3	x	1	=	3
UNI 101	CR	0	x	(1)	=	0
BSC 104	C	2	x	4	=	8
TOTAL				14		35

Multiply the number of Quality Points for each grade by the number of Credit Hours for that class. Divide the total number of Quality Points for the semester (35) by the total number of Credit Hours (14). This yields a GPA of 2.50 for the semester.

Second Semester:

Course	Grade	Quality Pts.		Credit Hrs.		Total Quality Pts
BSC 105	D	1	x	4	=	4
ENG 102	C	2	x	3	=	6
HST 101	F	0	x	3	=	0
CMM 103	D	1	x	3	=	3
PHL 201	C	2	x	3	=	6
TOTAL				16		19

Multiply the number of Quality Points for each grade by the number of Credit Hours for that class. Divide the total number of Quality Points for the semester (19) by the total number of Credit Hours (16). This yields a GPA of 1.18 for the semester.

To determine this student’s cumulative GPA (the GPA for both semesters), add the total Quality Points for both semesters (54) and divide by the total Credit Hours for both semesters (30), resulting in a 1.8 GPA.

Note that this cumulative GPA is under 2.00. Since it is less than 2.00, this student has a quality point deficiency. Her college will place her on academic probation and she will remain there until future grades eliminate the deficiency—grades of A and B will do this; grades of C have no effect and grades of D or F will make the deficiency worse.

Holds on Your Marshall Account

When attempting to register for classes, you may see a message that states "You may not add or drop classes due to holds on your record." In this case, you should click the "Student and Financial Aid" link in MILO and choose the "Student Records" option. Here you can view academic information, including any holds that have been placed on your account.

Click the "View Holds" link and the following information is listed:
Hold Type, From Date, To Date, Amount (if the hold is payment-related), Reason, Originator, and Processes Affected. Some of the information, such as the reason for the hold, may not display. Speak to your advisor regarding the best course of action if the hold is regarding academics.

Accessing Your MU Email Account

Each student at Marshall University is issued a MU email address, assigned as username@marshall.edu. If you do not know your Marshall username or email address, contact Computing Services. The standard for checking Marshall email is through the Marshall University Web Portal, myMu.

After signing in to MyMu using your MUID and 6-digit PIN, click the "email" icon at the top of the page. Once the popup email window has loaded, you can receive and send email.

For information on alternate ways to check your Marshall Email, visit http://www.marshall.edu/ucs/systems/mailhub.asp.

Click here to review the Marshall University policy regarding email use.

MSDNAA at CITE

Currently enrolled students in the College of Information Technology and Engineering are entitled to the use of several Microsoft software packages at no cost through the College's participation in the MSDN Academic Alliance.

At the beginning of your first semester with CITE, you will receive your MSDNAA registration information in your Marshall email account. Once registered for the MSDNAA, visit the Academic Alliance Software Center at http://msdn03.e-academy.com/marshall_iteng/ to log in and browse, order or cancel requests for available software.

Registration

Before registration, be sure to meet with your advisor for help deciding which courses will be best for your upcoming semester. You should also log on to MyMU to see if you have any holds that need to be removed that might delay your registration. Holds may be placed for academic advising, overdue library books, MU parking tickets, etc.

You can register for classes online through the MILO service, or in person at the registration windows in the Old Main basement. Check the Marshall University Academic Calendar for registration dates. To access MILO, sign in at http://mymu.marshall.edu using your MUID and your 6-digit PIN. Click the "School Services" tab and the MILO link. Next, click "Student & Financial Aid", "Registration", and "Add/Drop Classes". Select classes from the open class list and register.

It is a good idea to sign back in to MILO around the first day of the semester to be sure you haven't been dropped from your registered classes for non-payment. If you have, you will need to pay any outstanding fees and re-register before the final Add date has passed.

Writing Center Online

The MU Writing Center Online is a new service available to students that enables them to submit drafts to a writing center tutor via a MUOnline site and receive feedback, sent to their own email account, within 48 hours. Essentially, this is the same tutoring help that is provided to students who bring drafts to the on-campus writing center locations.

Click here to access the MU Writing Center Online.

Information for Undergraduates

Academic Probation and Suspension

To review these policies, please see this PDF file or refer to the Marshall University Undergraduate Catalog.

Students currently on Academic Probation should review the CITE Academic Improvement Plan policy.

Advising

All freshman (students with 0-25 credit hours) and all undecided students must meet with their advisor prior to registering each semester.

To find out who your advisor is, log in to MyMU. Click the "Student and Financial Aid" link in MILO and choose the "Student Records" option. Click the "General Student Information" link and review the list of information to find the name of your advisor.

Changing your Major

Transferring Within Your Current College
Students who wish to change majors within their current college must visit their College Dean's office (Room 112 Gullickson Hall for CITE students). Allow about 15 minutes to complete the paperwork necessary to change majors.

The information below is an excerpt from the Marshall University Undergraduate Catalog:

Inter-College Transfer
Students who wish to transfer to another college must initiate the request in the office of their current college. Eligibility to transfer or be admitted to a college is established by each college. The dean of the college to which the student is transferring must approve the transfer. Each college’s requirements for admission are listed in the college’s section of the catalog. Students who are not in Good Academic Standing (who do not have a 2.0 Overall and Marshall GPA) may have to remain in their present college until they return to Good Academic Standing.

Exception: Individuals who are returning to the university from one or more years of active military duty may enter the college of their choice, provided they meet that college’s entrance requirements.

Credit Evaluation

During the junior year, and no later than the completion of 80 semester hours, an appointment is made with the student's academic advisor for a credit evaluation. This evaluation will show what course requirements have been completed and what requirements remain. The evaluation will also help ensure that satisfactory progress is being made toward graduation.

D/F Repeat Rule (Repeating Courses)

If a student earns a grade of "D" or "F" (including failures due to regular and/or irregular withdrawal) on any course taken no later than the semester or summer term during which the student attempts the sixtieth semester hour, and if that student repeats this course prior to the receipt of a baccalaureate degree, the original grade shall be disregarded and the grade or grades earned [excluding a W] when the course is repeated shall be used in determining his/her grade point average. The original grade shall not be deleted from the student's record.

[Whenever a student plans to repeat a course under the D/F Repeat Rule, he/she must fill out a form in his/her college office early in the semester in which the course is repeated. The D/F Repeat Rule applies only to graduation requirements and not to requirements for professional certification which may be within the province of licensure boards, external agencies, or the West Virginia Board of Education.]

Information for Graduate Students

Advising

To find out who your advisor is, log in to MyMU. Click the "Student and Financial Aid" link in MILO and choose the "Student Records" option. Click the "General Student Information" link and review the list of information to find the name of your advisor.

Choosing a Campus

Many CITE classes are offered at both the Huntington and South Charleston campuses. Which campus hosts each class is based on need and demand. Once you are admitted to a Graduate program within the College of Information Technology and Engineering, you may register for a class taught at either campus, based on your own preference and convenience.

Degree Requirements

Each degree candidate is required to complete at least 36 graduate credit hours (37 for Technology Management) with a cumulative Grade Point Average of 3.0 for the courses included in the student’s Plan of Study.

Each degree seeking student must have an approved Plan of Study, developed with a CITE faculty advisor, that must be filed with the Dean of the Graduate College, 113 Old Main, no later than the semester in which the student completes the 9th credit hour.

The Engineering, Environmental Science, Information Systems, and Technology Management programs culminate with the comprehensive graduate project. This project is not the traditional graduate thesis with a research orientation, but rather a real-life, industry-type project in which the student undertakes an assignment that requires synthesis of all of the course work and its application to a typical problem from a relevant subject area.

The Final Project

Engineering, Environmental Science, and Information Systems

Students will work toward completion of the final project by completing two courses, TE 698 and TE 699, which are three-credit hours each. In the TE 698 course, a real-world problem or concept is selected by each student as the basis of their comprehensive project and a subject proposal is submitted for approval.

The guidelines for this approval process are outlined here.

Students with approved subject proposals are permitted to register for the final course, TE 699, to complete work on the final project. The comprehensive project must be finalized during the term in which the student is registered for TE 699. Students who fail to show satisfactory performance in the comprehensive project courses (TE 698 and TE 699) will be required to repeat the course.

Completion of the final project includes an effectively written, well-documented report that presents an original solution, and an oral presentation of the project to a faculty committee. Students should work closely with their advisor to ensure that all final project deadlines are met.

Technology Management

The Technology Management Capstone Project (TM 699) is work-related, oriented toward the student's selected area of emphasis, and jointly directed by a workplace supervisor and an academic advisor. Here are some Capstone Project presentations.

Please consult the specific program descriptions for further details.

Submitting a Plan of Study

All degree-seeking graduate students are required to develop a Plan of Study with their graduate academic advisor.

An approved Plan of Study is required to be filed with the Dean of the Graduate College by the time the student completes his/her 12^th credit hour. If a student fails to develop a Plan of Study, he/she will not be allowed to enroll in future courses until the requirement is met.

If you need to develop a Plan of Study, please contact your advisor or the Dean's office.

Here's the Plan of Study in Adobe PDF and in Microsoft Word format.