Marshall Community and Technical College

 Board of Advisors

 

Bylaws

 

 

ARTICLE I.  MEMBERS

 

Effective on the 1st day of July 2002, a Board of Advisors is established at Marshall Community and Technical College.

 

A.        Membership (18B-6-1)

 

The membership of the Board shall consist of fifteen (15) persons.

 

1.         A full-time member of the faculty holding the rank of instructor, or above, duly elected by the faculty;

 

2.         A member of the student body who is in good academic standing, enrolled for credit courses and duly elected by the student body;

 

3.         A member of the institutional classified staff duly elected by the classified staff; and

 

4.         Twelve (12) lay members appointed by the West Virginia Council for Community and Technical College Education who have demonstrated a sincere interest in and concern for the welfare of that institution and who are representative of the population of its responsibility district and fields of study.  At least eight (8) of the twelve (12) lay members appointed shall be residents of the state.  Of the lay members who are residents of the state, at least two (2) shall be alumni of the institution and no more than a simple majority may be of the same political party.

 

B.        Terms (18B-6-1-c)

 

1.       The faculty member shall serve for a term of two (2) years.  The term beginning in July, 2002, shall end on the 30th day of April 2004.  Thereafter, the term shall begin on the 1st of May.  Faculty members are eligible to succeed themselves for one (1) additional term, not to exceed a total of four (4) consecutive years.

 

2.         The student member shall serve for a term of one (1) year.  The term beginning in July 2002 shall end on the 30th day of May 2003.  Thereafter, the term shall begin on the first day of May.  The student member is eligible to succeed themselves for an additional term.

 

3.         The classified staff member shall serve for a term of two (2) years.  The term beginning in July 2002 shall end on the 30th day of April 2004.  Thereafter, the term shall begin on the 1st day of May.  The member representing classified staff is eligible to succeed themselves for one (1) additional term, not to exceed a total of four (4) consecutive years.

 

4.         After the initial appointments, all appointees shall serve for terms of four (4) years.  All members are eligible to succeed themselves for no more than one (1) additional term.

 

5.         A vacancy in an unexpired term of a member shall be filled for the unexpired term within thirty (30) days of the occurrence of the vacancy in the same manner as the original appointment or election.

 

6.         Removal from office: No member of an advisory board appointed by the West Virginia Council of Community and Technical College Education may be removed from office except for official misconduct, incompetence, neglect of duty or gross immorality and only in the manner prescribed by law for their removal.

 

C.        Elections

 

1.         All elections shall be held no later than the first of May preceding the commencement of the term.

 

2.         After election of the founding Chairperson, thereafter the Chair will appoint a nominating committee of three (3) members to present a slate of officers and committee appointments to the board for approval during May of each year.

 

D.        Officers        

 

1.         The officers of the Board shall consist of Chair, Vice-Chair, and Secretary.

 

            The Chair shall:

                        1.  Preside during the meetings.

                        2.  Represent the College to other higher education boards.

                        3.  Represent the College to the public.

                        4.  Call special meetings as necessary.

 

            The Vice Chair shall:

                        1.  Preside in the absence of the Chair.

                        2.  Assist the Chair in matters relating to the Board.

 

            The Secretary shall:

                        1.  Record and distribute minutes of all meetings.

                        2.  Maintain necessary records, including membership roll.

                       

2.         Officers shall serve for a term of one (1) year, beginning May 1 and ending April 30.  Officers may not serve more than two (2) consecutive terms in the same office.

 

 

ARTICLE II.  MEETINGS

 

A.        Meetings

 

1.         The Board of Advisors shall hold a minimum of four (4) meetings during each fiscal year, to include an annual meeting each May.

 

2.         The office of the Provost/President shall provide staff support to the Board.

 

3.         Notice of meetings shall be in accordance with the Open Governmental Meetings Act.

 

4.         Of the fifteen (15) voting members of the Institutional Board of Advisors, eight (8) shall constitute a quorum.

 

5.         Special meetings may be convened by the Chairperson or upon petition of a majority of the members.

 

6.         Meeting procedures shall be in accordance with Roberts Rules of Order subject to the suspension of any rule by a two-thirds vote of the Board.

 

7.         An annual meeting shall be convened each May for the purpose of approving a slate of officers.

 

8.         The Board of Advisors will provide an opportunity for administrators, faculty, students, and classified staff to discuss various issues no less than one (1) time per year.

 

 

 

ARTICLE III.  POWERS AND DUTIES

 

Effective on the 1st day of May, 2002, the Board of Advisors shall have the following powers and duties:

 

1.         Hold at least quarterly meetings.

 

2.         Review, prior to submission by the provost/president to the Board of Governors, all proposals in the areas of mission, academic programs, budget, capital facilities, and any other areas requested by the provost/president or Board of Governors.  Comment in writing on each such proposal with recommendation or concurrence or revision or rejection.

 

3.         Review prior to implementation, all proposals regarding institution-wide personnel policies.

 

4.         Provide advice and assistance to the provost/president in establishing closer connections between higher education and business, labor, government, community and economic development organizations to give students greater opportunities to experience the world of work, such as business and community service internships, apprenticeships and cooperative programs; to communicate better and serve the current work force and work force development needs of their service area, including the needs of nontraditional students for college-level skills upgrading and retraining and the needs of employers for specific programs of limited duration; and to assess the performance of the institution’s graduates and assist in job placement.

 

5.         Serve as a search and screening committee when there is a vacancy of the provost/president of the community and technical college.  When serving as such, the committee may appoint up to three (3) additional members to the search, all of whom must be faculty of the institution.  The committee will submit names of at least three (3) candidates to the President of the college for selection.  If the President rejects the names, the committee is to submit at least three (3) more names.

 

6.         Develop a master plan for the community and technical college.  The plan must include, but is not limited to:

 

-           A detailed demonstration of how the master plan will be used to meet the goals and objectives of the institutional compact.

-           A well-developed set of goals outlining missions, degree offerings, resource requirements, physical plant needs, personnel needs, enrollment levels and other planning determinates and projections necessary.

-           Documentation of constituency group involvement in development of plan.

-           Plan to be established for periods of not less than three (3) years or more than six (6) and updated periodically.

-           Recommend addition or deletion of degree programs.

-           Report annually to the Policy Commission on institutional progress toward mission enhancement, increased productivity and measurable attainment in fulfilling state priorities.

-           Seek assistance from and utilize a district consortium committee in program review and approval.

-           Set tuition and fees for community and technical college students.

 

 

ARTICLE IV.  COMMITTEES

 

A.        Committee of the Whole

 

The Board shall act as a whole for consideration of issues such as:

 

1.         Institutional compacts and master plans.

 

2.         Legislative recommendations.

 

3.         Strategic plans.

 

4.         Recommendations of the Higher Education Policy Commission (HEPC).

 

5.         Review all proposals in the areas of mission, academic programs, budget, capital facilities, and any other areas requested by the Provost/President and on behalf of the institution.

 

6.         Other matters considered appropriate by the chair.

 

B.        Executive Committee

 

The Executive Committee is comprised of the Chair, Vice Chair, and the Secretary of the Board who will:

 

1.         Review the agenda for board meetings.

 

2.         Review matters that are referred to them by the Board of Advisors or Chair.

 

3.         Convene at the request of the Chair with simultaneous notices to all Board members.

 

4.         Provide copies of the Minutes of its meetings at the next regularly scheduled meetings of the Board.

 

5.         Act in the name of the Board only on matters which need immediate action or are of an emergency nature that were not due to delays in reporting, preparation, or planning but shall not include election of new officers or appointments involving personnel actions.

 

6.         All Board of Advisor members may fully participate in executive committee meetings; however, voting will be limited to members of the executive committee.

 

C.        Finance Committee

 

1.         A nominating committee, with Board approval, shall assign members to serve on the finance committee.  The chair of the finance committee shall be elected by the members and will serve a two-year (2) term; the membership of this committee shall consist of a minimum of six Board members, one of which shall be the classified employee representative.

 

2.         The committee shall review and make recommendations to the Board of Governors on the matters assigned by the executive committee or the chair regarding the following:

 

a.         Budget for Marshall Community and Technical College.

 

b.         Tuition policy and enrollment objectives.

 

c.         Tuition and fee requests.

 

d.         Review the nature and cost of the negotiated agreements with Marshall University.

 

e.         Review the supplemental audit information and make recommendations to ensure financial information will be available for public review on demand.

 

Note: This does not preclude any member from serving on another committee.

 

D.        Academic Policy Committee

 

1.         A nominating committee, with Board approval, shall assign members to serve on the academic policy committee. The chair of the academic policy committee shall be elected by the members to serve a two-year (2) term; the membership of this committee shall consist of a minimum of six Board members one of which shall be the faculty representative.

 

2.         The committee shall review and make recommendations on subjects assigned by the executive committee or the Chair regarding the following:

 

a.         New program approvals.

 

b.         Deletion of programs.

 

c.         Program Review.

 

d.         Review the nature and cost of negotiated agreements for joint delivery of academic programs.

 

E.        Special Committees

 

1.         Members may be appointed by the chair to special or ad hoc committees in addition to standing committees.

 

 

ARTICLE V.  EXPENSES

 

A.        Expense Reimbursement

 

1.         The Board shall serve without compensation; and

 

2.         Proper administrative and travel expenses of the Board and its members shall be paid from institutional funds and shall be accounted for in accordance with acceptable accounting practices.

 

 

 

 

 

ARTICLE VI.  RECORDS

 

A.        Records

 

1.         The Board shall provide, through the office of the Provost/President, the keeping of all Board records.

 

2.         The Board may prescribe appropriate regulations with respect to access to said records.

 

 

ARTICLE VII.  ADOPTION AND AMENDMENT OF BYLAWS

 

A.        Adoption and Amendment                     

 

1.      The Bylaws of the Board of Advisors may be amended by a two-thirds vote of the Board at the annual meeting or at any regular or special meeting provided that the proposed amendments are conveyed to the members of the Board at least ten (10) days in advance of the meeting in which they are to be acted upon; and

 

2.      The enactment of any statute by the West Virginia Legislature or the amendment of any existing statute, inconsistent with these Bylaws shall take precedence over the provisions hereof.

 

 

 

 

APPROVED:

 

MCTC BOARD OF ADVISORS - SEPTEMBER 24, 2003