The meeting was called to order by Interim Vice-Chair Sue Richardson (Chair William Smith arrived shortly due to inclement weather).

It was moved by Mr. McDonald, seconded by Ms. Brooks, to approve the minutes of the previous board meeting. Motion carried to approve minutes as written.

Enrollment Report - Dr. Riley review the Enrollment hand-outs distributed to the group. She stated the need for an enrollment management plan and indicated that we will be starting that process. Currently we get several sets of enrollment numbers from Marshall’s Institutional Research Department. Our goal is to adopt more specific guidelines for measuring enrollment at certain intervals regularly to increase the accuracy of these numbers. Dr. Riley informed the Board of the different recruiting methods that are currently in practice including CTC presence at high school recruiting fairs. Dr. Riley also stressed the need for a structured marketing effort for the college.

Mr. McDonald stressed that MCTC needed to establish its own identity before other recruiting and marketing efforts would work.

Mr. Smith headed a discussion concerning secondary education change in state guidelines and how they are linked to higher education. These changes will go into effect in 2008.

NCA Update – Dr. Riley detailed her October 20 NCA Review Committee hearing in Chicago. The hearing consisted of a series of in-depth questions about several issues including contractual services with the university and institutional effectiveness and outcomes assessment. The committee’s decision was favorable and Marshall Community and Technical College became a fully accredited institution on October 30, 2003. MCTC is the first Advantage Valley Community College to receive independent accreditation.

Vision, Mission, Goals Team – Dr. Riley informed the group that the Mission Revision Team met on November 13, 2003 with Dr. Sarah Denman as facilitator. This team was made up of various members of the Board of Advisors, faculty, staff and a student. The result of the meeting was a new Mission Statement, Vision Statement and new Goals for the College. These proposed statements and goals will go before the MCTC Faculty Council on November 20. If approved, it will be presented to the Board at the next meeting. It will then go before Marshall’s Board of Governors and then to the West Virginia Community College Council.

State Updates

WVCCA - Dr. Riley informed the Board that she had attended the West Virginia Community College Association annual conference on November 6 along with several other faculty members. She explained that this is a conference where all community colleges can come together and share ideas. She announced that Ms. Dennison along with another faculty member had given a presentation at the conference. She also announced that she had maintained membership on the Executive Board of the WVCCA. She indicated that in the future invitations to attend this conference would be extended to the Board as well as other people who have an interest in the College.

WVCCC – Dr. Riley explained that the West Virginia Community College Council was a 6-7 person board that would assist community colleges to function as a system. This Council will have input on various topics involving community colleges such as tuition increases, etc.

Program Review - Dr. Scherer shared with the Board the programs that were up for review this year and stated that each certificate and degree program is reviewed once every five years. This will be a process under the purview of the the Academic Policy Committee.

(1) Academic Policy Committee – No Report

(2) Finance Committee – Mr. Klim, chair of the committee, informed the group that the Finance Committee had a preliminary meeting on October 6, followed by a meeting with Herb Karlet, MU Sr. Vice President for Finance on November 11. The result of this meeting is a proposed Contractual Agreement and Indirect Cost Model which outlines what MCTC pays for certain services from MU and details what these services include. Mr. Klim told the group that he felt the approval of this document would be a starting point in tracking the costs and budget with more definitive measures. This document reflects agreed upon costs for 2003-2004. Mr. McDonald made a motion to approve the agreement and Alan Modliszewski seconded the motion. The motion carried.

Respectfully submitted,

Jason Moses - Secretary