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Steps in Submitting an ETD An Electronic Thesis or Dissertation (ETD) is similar to a bound thesis/dissertation. However, instead of printing a hard copy on a laser or inkjet printer, the thesis/dissertation is printed to a Portable Document Format file (.pdf) and saved for electronic submission to the Graduate College. Submitting the .pdf version is done electronically through the on-line “ETD Submission Form.” ETDs are suitable for machine archives and can be viewed on the World Wide Web (WWW). NOTE: Marshall University has standardized on Microsoft products. If you do not use MS Word to write your thesis or dissertation it is STRONGLY RECOMMENDED that you purchase Adobe Acrobat 6.0 Standard so that you can convert your file to .PDF yourself. Adobe Acrobat can be purchased at the MU bookstore at the academic price---about $100. The following are the steps required for submitting your thesis/dissertation electronically. Step 1: Become familiar with the Marshall University Electronic Thesis and Dissertation Webpage (www.marshall.edu/etd/). Step 2: All graduate students are required to attend a workshop, take a WebCT course on using MS Word and Adobe Acrobat, or testing out. For more information consult the ETD workshop page (www.marshall.edu/etd/workshops.html). Step 3: Write your thesis/dissertation under the direction of your advisor and committee. Copies of thesis and dissertation templates are available on the ETD Webpage. (www.marshall.edu/etd/templates.html). NOTE: You are not required to use these templates; they are only provided to assist you. However, your thesis/dissertation should follow the format used in the templates. Your department may also have thesis/dissertation format requirememts. Step 4: In the semester in which you intend to submit your thesis/dissertation for graduation, submit the Application for Comprehensive Assessment and Graduation (www.marshall.edu/etd/pdf/GraduateApplication-4.pdf), which must be accompanied by a receipt for the Diploma Fee ($50 for master’s degree or $100 for doctoral degree) from the Bursar’s Office. The application deadline can be found on the ETD Webpage (www.marshall.edu/etd/submit-dates.html) or in the Graduate College Catalog’s calendar. Step 5: Submit a final draft of the thesis/dissertation to your advisor by the due date. The date can be found on the ETD Webpage (www.marshall.edu/etd/submit-dates.html) or in the Graduate College Catalog’s calendar Step 6: Defend your thesis/dissertation before your committee. Step 7: Make any changes to your thesis or dissertation as recommended by your committee. Step 8: After passing your oral defense and making any changes to your thesis/dissertation, have your committee members sign the ETD Signature Form (copy at www.marshall.edu/pdf/ETD-signatureform.pdf). Step 9: Print paper copies of your thesis/dissertation’s title page and abstract page for submission to UMI. Step 10: Convert the final version of your thesis/dissertation to .pdf and save it. This requires Adobe Acrobat. If you use MS Word you can convert your file to .pdf on selected computers at the MUGC Library or Drinko Library. If you used MS Word, you can also use GhostWord in one the university's computer labs, although this program does not have all the capabilities of Adobe Acrobat for editing. If you use another word processor you may have to purchase Adobe Acrobat to do the conversion. WordPerfect 10 or 11 will allow to convert to .pdf, but it will not let you do any editing nor add Bookmarks. After converting your file to .pdf, be sure to check it for the following: • Did you name the main file in the proper format? (lastname-firstname-year-degree.pdf—e.g., doe-john-2000-ma.pdf). • Is the ETD file name in lower case letters? • Check that the ETD has the proper pagination format: title page (no page number), abstract page (no page number), other preliminary pages (lower case Roman page numbers); main body (Arabic page numbers, beginning with 1 and numbered consecutively to the end, including any appendices). • Does the Table of Contents match the actual text in the main body, and do the page numbers match? • Are all internal and external multimedia objects and files linked and ready for submission? • Have you checked for missing pages, poor font translation, and other anomalies? • Have you made Bookmarks for ease of navigation in your ETD? You can only do this with Adobe Acrobat. Make corrections to the ETD, if needed, and re-save the corrected version under the same file name. Step 11: Submit your thesis or dissertation electronically following the instructions provided online: • Access the ETD Submission Form on the ETD WebPage (www.marshall.edu/etd/submit-form.asp) . • Fill in the required information on the ETD Submission Form. (You will need to insert a copy of your abstract into the form. Do not include the title and your name with the abstract). • After filling in the ETD Submission Form, up-load the .pdf copy of your thesis/dissertation. • You will be notified by e-mail that your ETD has been successfully been uploaded. • NOTE: Successful submission of your ETD does not mean that the Graduate College has approved your thesis/dissertation. Step 12: Pay the ETD Thesis and Dissertation Processing Fee ($10) at the Bursar’s Office and obtain a receipt. Step 13: Submit the following to the office of the Graduate College. Copies of all forms are on the ETD Webpage (http://www.marshall.edu/etc/submit-forms.html) . • A check ($60) made out to Marshall University for the ETD Thesis and Dissertation Processing Fee, or a Bursar’s receipt for this purpose • The signed ETD Signature Page • A copy of your Thesis/Dissertation title page (for submission to UMI) • A copy of your abstract page (for submission to UMI) • The completed and signed UMI Thesis Agreement Form or UMI Dissertation Agreement Form. • Money order or certified check ($45 for thesis, or $55 for dissertation) made out to UMI (microfilming fee). The $45 thesis fee is required even if you have been given an exemption from electronic submission of your thesis. • Completed Survey of Earned Doctorates Form (doctoral candidates only) • Money order or certified check ($65) to UMI for copyright service (This is optional - MU does NOT required copyright of ETDs) You may want to use the ProQuest Copyright Form to apply for copyright for your ETD. Step 14: Upon approval of your ETD by the dean of Graduate College, you will be notified by e-mail that it has been approved. Step 15: After approval, your thesis or dissertation will be on the library server and in the online catalog, unless you have restricted it, within three to four weeks.
Graduate College
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Page last modified 16 July 2008 | Maintained by the Marshall University ETD Committee etd@marshall.edu |
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