General Information
THE UNIVERSITY
| Named for the U.S. Supreme Court Chief Justice John
Marshall, Marshall College was established in 1837. In 1961, Marshall College was granted
university status. Today, Marshall University is a fully-accredited comprehensive urban
university primarily serving West Virginia and its adjacent states. Marshall University is part of the State College and University Systems of West Virginia and enrolls more than 12,500 students each fall. A comprehensive university, Marshall offers more than 72 academic majors in nine colleges and schools: liberal arts, medicine, science, education, nursing, business, fine arts, the graduate school and the community and technical college. Approximately 1,300 faculty, classified staff, and non-classified administrative staff are employed by the University. Of this number, approximately 60% are classified staff. Facilities range from the original Old Main building to the ultra-modern Fine and Performing Arts Center and the 30,000-seat football stadium. Marshall University is committed to seven basic principles:
From academic excellence to campus environment, from athletics to cutting-edge technology, Marshall is constantly evolving, growing and progressing. As West Virginia's interactive university, Marshall blends students, faculty, staff, facilities, and the communities it serves into a dynamic, winning combination. Tradition is great at Marshall University; however, we do not rest on tradition. With
roots deep in the 19th century, Marshall University is extending well into the 21st
Century with technology, programming and facilities. As a service-oriented unit, the Human Resources department is part of the executive affairs division. The Human Resources staff provides support and consultation to all departments of the University. Human Resource professionals develop and interpret policies and procedures, which include salary and compensation administration; recruitment and employment; training and development; benefits administration; and employee relations activities. The Department of Human Resources maintains personnel and benefits records on all staff as well as benefits records for faculty. Personnel records for faculty are maintained in the Offices of Academic Affairs and the School of Medicine. The Human Resources staff encourages all employees to visit or call the department to address any questions or concerns regarding employment. Confidentiality will be maintained. CLASSIFIED STAFF COUNCIL Classified Staff Council is a group of employees elected by classified staff members for the purpose of representing and promoting the interests of all classified staff members. Staff Council meets monthly to review, plan and provide assistance in staff governance. Information regarding membership, policies, procedures, etc., can be obtained directly from the Staff Council Office. DIRECTORY An official University directory is published annually by the Department of Human Resources. Employee name, title, campus address and telephone extension will be published. Employees may choose to submit personal information for inclusion in the directory. EMPLOYEE OF THE MONTH AND YEAR PROGRAMS The Employee of the Month and Year Programs are supported by the President's Office to recognize outstanding performance by classified and non-classified staff at Marshall University. Any MU faculty, staff, or student may submit a nomination for the award to the Department of Human Resources by the fifth day of each month. Brochures about the program and nomination forms can be obtained in the Human Resources office, 207 Old Main. EQUITY PROGRAMS AND AFFIRMATIVE ACTION POLICIES The University is fully committed to a program of affirmative action designed to promote equal opportunity for all segments of the University without regards to race, color, sex, sexual orientation, age, religion, national origin, marital status, cultural, racial, or ethnic backgrounds. Such diversity enriches the atmosphere of a campus and fosters understanding among faculty, staff, students, friends and other constituents of Marshall University. Additionally, sexual harassment perpetrated by any faculty, staff, student, friend or other constituent of the University against any of the aforementioned groups is strictly prohibited at Marshall University. A complete copy of the sexual harassment policy can be obtained from the Equity Programs office. For additional information, contact the Office of Equity Programs. IDENTIFICATION CARDS A picture I.D. card will be issued to each employee. Some departments require that the card be worn in a visible manner; the supervisor will inform the employee if this is a requirement. The I.D. card enables staff members to use several on-campus services and facilities. It may also be used at off-campus businesses for employee discounts. More information can be obtained from the Campus I.D. Office or Department of Human Resources. ISSUANCE OF KEYS Keys to buildings, offices, and classrooms are issued by the Physical Plant. Requests for keys must be approved by the department manager. Employees who receive keys to University property are agreeing to accept the responsibilities in compliance with university regulations. Upon termination of employment, keys must be returned to the immediate supervisor. The same procedure shall be followed when employees transfer from one department to another. OUTSIDE EMPLOYMENT Your position at Marshall University is expected to be your primary source of employment if you are a regular full-time employee. Outside employment is allowed as long as you adhere to the following guidelines: The hours of outside employment shall not coincide or conflict with University scheduled work. Outside employment shall not conflict with your University job responsibilities or affect your ability to meet expectations in a University position. If you are involved in other employment, you should submit a letter to the president disclosing your additional employment. PARKING Parking spaces are available for staff. Contact the Parking and Transportation Office for information. PAYROLL INFORMATION Employees are paid twice monthly on the LAST WORKING DAY OF EACH PAY PERIOD. Campus departments will distribute checks to employees. Any questions concerning your paycheck should be directed to the Payroll Office. DEDUCTIONS The Payroll Office is responsible under federal and state law to make appropriate and required deductions from the employees' paychecks. Deductions are withheld for federal and state income taxes, FICA (Social Security), and retirement. At the request of the employee, deductions are withheld for various other optional benefits. TIME CARDS All non-exempt employees must submit a time card to the Payroll Office once monthly, indicating hours worked in a given pay period. All time cards must have the approval of the first-level supervisor. Completed time cards are due in Payroll by the first work day of the following month. DIRECT DEPOSIT Marshall employees may choose to have the Payroll Office electronically deposit their pay check directly to their banking institution. Employees selecting direct deposit will receive a statement of earnings each pay period. Employees should contact the Payroll Office to obtain information on direct deposit. CREDIT UNION All employees of Marshall University and their immediate family members are eligible for membership in the City of Huntington Federal Credit Union. The Credit Union main office is located at 215 18th Street. A full range of services are provided to Marshall University employees. Direct deposit is available. Arrangements for this service must be made directly with the Credit Union. SAVINGS PLAN Employees may purchase U.S. Savings Bonds, Series EE, through payroll deductions. Further information on the Series EE Savings Bonds and a payroll deduction form may be obtained in the Payroll Office. POLITICAL ACTIVITIES Staff members are welcome to participate in the political and governmental activities of the community under conditions which assure that the University will not become directly involved. Employees are not permitted to use or attempt to use their official authority or position in the University to
University employees should not engage in political activity while on University
property, while on duty for the University or while traveling on behalf of the University.
The Department of Purchasing and Materials Management guides all outside purchases for the University. State guidelines provide rules for purchasing goods and services for the university. Employees should consult their immediate supervisor for purchasing guidelines. Unauthorized purchases may lead to employee liability. Further information may be obtained by contacting the Department of Purchasing and Materials Management. SAFETY PROCEDURES The University strives to provide and maintain safe working conditions; employees are encouraged to work safely. Any concerns regarding unsafe working conditions should be reported to the immediate supervisor or the health and safety specialist in the Physical Plant. FIRE EVACUATION PROCEDURES
Employees should evacuate the building and remain outside until the alarm has been
silenced and a public safety official or representative of the fire department has
authorized re-entry. If an employee travels on University business, authorized expenses may be reimbursed. Reimbursable expenses include registration fees, airplane fares, hotels, meals, and/or use of an automobile.
UNIFORMS Some departments require employees to wear uniforms; if applicable, the University will provide these uniforms. UNIVERSITY NAME AND LOGO When representing Marshall University, staff members will use the name of the University and official stationary for correspondence. Marshall University does not permit the use of its name, logo or an individual's job title for personal business. Contact University Relations to determine appropriate use of the University logo, seal and other protocol. TELEPHONE USAGE Personal calls received during working hours should be kept brief and to a minimum. Personal long distance calls should not be charged to University telephone numbers. Department supervisor can authorize employees to make work-related long distance calls from any campus telephone. A personal security code will be issued by Campus Technology for University calls. Employees may request a number for personal long distance calls through ACUS AT & T
(696-6507). Employees who have a disability should disclose information regarding their disability to their supervisor and the Department of Human Resources. The University will attempt to provide reasonable accommodations for known disabilities, provided the accommodations do not create an undue hardship on the University. (See also ADA 1990, p. 19) [in the Policies chapter].
Problems with this page? Contact human-resources@marshall.edu. |