Non-Critical Personnel Freeze Protocol
Effective April 9, 2013 all vacant positions, including full time faculty and staff, will not be eligible for recruitment unless approved through the process outlined below.
Hiring Freeze Exception Process
A. The department/college will submit a standard Recruitment Authorization Form [RAF] with job description along with a Hiring Freeze Exception Form [HFE] to the appropriate Vice President for approval.
B. If approved, the Vice President will submit the Recruitment Authorization Form [RAF] with job description along with a Hiring Freeze Exception Form [HFE] to Human Resource Services for review and submission to Freeze Committee.
C. If the position is classified and the PIQ is older than three years, Human Resource Services will conduct a classification review prior to submission to the Freeze Committee.
A. Faculty positions will first be approved by Academic Affairs utilizing established procedure.
B. If position is approved, the college will submit a standard Recruitment Authorization Form [RAF] with advertisement along with a Hiring Freeze Exception Form [HFE] to Academic Affairs for review and submission to Freeze Committee. Academic Affairs will include a copy of the Position Request form when submitting the RAF to the Freeze Committee.
The Freeze Committee will review the request, make a determination and notify the Vice President and hiring unit of approval status.
Hiring Freeze Exception Criteria:
An exception to the hiring freeze will be considered for positions that are critical to:
- campus and personal health and safety
- compliance with federal, state and local laws and regulations
- delivery of essential University/Student services
- courses necessary for timely academic progression/graduation
- the advancement of the academic mission
- the position serves a critical leadership role
Documentation must be provided showing why the vacancy cannot be eliminated; why the responsibilities cannot be delegated elsewhere; why the responsibilities cannot be automated; why the position cannot be restructured so that the job can be accomplished by existing staff; and the funding sources that support the position and the proposed funding distribution.