Effective March 17, 2014 all vacant positions, including full time faculty and staff, will not be eligible for recruitment unless approved through the process outlined below.

 

Hiring Freeze Exception Process

Step 1:

Staff Positions

  1. The department/college will submit a Hiring Freeze Exception Form [HFE] along with a job description to the appropriate Vice President for approval. The department/college designee will also submit a Position Request via PeopleAdmin. Please email peopleadmin@marshall.edu for assistance.
  2. If approved, the Vice President will submit the Hiring Freeze Exception Form [HFE] to Human Resource Services for review and submission to the Freeze Committee.
  3. If the position is classified and the PIQ is older than three years, Human Resource Services will conduct a classification review prior to submission to the Freeze Committee.

Faculty Positions

  1. The department/college will submit a Hiring Freeze Exception Form [HFE] along with a job description to the appropriate Vice President for approval. The department/college designee will also submit a Position Request via PeopleAdmin.
  2. If approved, the Vice President will submit the Hiring Freeze Exception Form [HFE] to Human Resource Services for review and submission to Freeze Committee.

Step 2:

The Freeze Committee will review the request, make a determination. HRS will notify the Vice President and hiring unit of approval status.  The Freeze Committee meets every 2nd and 4th Thursday of each month, unless scheduling dictates otherwise.

 

Step 3:

Upon approval, the position will be posted to the PeopleAdmin job posting site, utilizing established online approval protocol. HRS will contact the hiring unit to coordinate PeopleAdmin access.

 

Hiring Freeze Exception Criteria:

An exception to the hiring freeze will be considered for positions that are critical to:

  • campus and personal health and safety
  • compliance with federal, state and local laws and regulations
  • delivery of essential University/Student services
  • courses necessary for timely academic progression/graduation
  • the advancement of the academic mission
  • the position serves a critical leadership role

Documentation must be provided showing why the vacancy cannot be eliminated; why the responsibilities cannot be delegated elsewhere; why the responsibilities cannot be automated; why the position cannot be restructured so that the job can be accomplished by existing staff; and the funding sources that support the position and the proposed funding distribution.