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Your area is responsible for NEW faculty data entry, updates to continuing faculty and regular permanent part-time faculty in PEAFACT, PPACMNT and SIAINST. This is an on-going process with notices sent to ensure that fall semester’s faculty data entry is completed by a certain date.

Instructions: PEAFACT

Update for all full-time faculty and regular permanent part-time faculty who have rank/tenure. It is unnecessary to update PEAFACT for temporary part-time faculty except where the person was previously full-time with rank in a tenure-track position. The tenure and rank should reflect present part-time temporary status: Tenure = N Rank = OT.

  • Primary Activity
    Choose from drop down menu. Choices are instructional, research, administrative. Most of our faculty will be instructional (this field is usually already completed).
  • Primary Discipline
    Choose from drop down menu.
  • Faculty Type
    Choose from drop down menu.
  • Academic Title
    The title is usually the same as the rank field, and it is usually already completed.
  • Original Appointment
    Enter the most recent date of MU employment. If John Doe, an MU employee, worked for one year in 2009, quit, and came back in 2010, please enter 17-AUG-2010 as his original appointment date, which is the most recent date of employment. This same person will have an adjustment, FMA = 1, which is explained in the PPACMNT section. This date, along with the FMA and FML, will be used for our purposes to calculate MU faculty years. The FML field is also explained below (it addresses faculty who have had a leave of absence where that time is not included in experience calculations).

Click on the "Save" icon.

Tenure in PEAFACT (for new faculty only)

(Academic Affairs updates tenure changes for continuing faculty for all colleges except SOM and Library.)

To access the rank and tenure screen, go to the Options pull down menu.

  • This Action Date, Appt/Reappt Begin Date, and Appt Information Effective Date:
    should be set to the first date on payroll (effective date found on PAR or EPAF): 17- AUG-YYYY
  • Tenure Code:
    Choose from the drop down menu. (These are the codes used by IR.)
    T = Tenure
    P = Probationary
    N = Non-Tenured
    M = Term Faculty
  • Tenure Tracking Begin Date: (revised per Sherri Noble)
    If an employee is a new hire who is in a tracking position and has been given other years credit toward tenure, report what would be the tenure tracking begin date just as if it were all Marshall years. For example, a tenure tracking faculty member hired fall (2010) is given credit for 2 years of experience from another institution or awarded previous MU temporary years toward tenure. For this field, the tenure tracking date would be 2008-09. This includes experience at any institution awarding college degree credit. This field is not a required field for Institutional Research purposes (requested from Academic Affairs).
  • Tenure On:
    If at the time of hire, the new faculty member is hired with tenure, enter the tenure effective date as 17-AUG-YYYY.
  • Tenure Review Date:
    This date is the same as the tenure decision date. It is entered as 1-DEC-YYYY of the 6th year of service. However, if someone received years of service applied toward tenure at the time of hire, then the date would read 1-DEC-YYYY of the adjusted tenure decision date. (Example: If the adjusted tenure decision date is academic year 2015-2016, then the date is entered as 1-DEC-2015.)

It is important that previous appointments are not overwritten. Make sure that the initial record is checked and save the record. Choose Options, New Date and enter the new date and proposed new date which are the same (e.g. 17-AUG-2011). You can now enter the new tenure status.

Rank Records in PEAFACT for New Faculty Only

(Academic Affairs updates rank changes for continuing faculty for all colleges except SOM and Library)

To access the rank and tenure screen, go to the Options pull down menu.

  • This Action Date:
    should be set to the first date on payroll (effective date found on PAR or EPAF): 17-AUG-YYYY. Just below this, be sure to check the Initial Record box for each new faculty member.

    Choose Rank from the drop down menu.
    PR = Professor
    AO = Associate
    AS = Assistant
    IN = Instructor
    GA = Graduate Assistant
    OT = Other
  • Rank Effective Date (at current institution - MU):
    Check this date closely as years in rank are used to compute salary increases. Format of the date: 17-AUG-YYYY.

It is important that a previous rank is not overwritten. Make sure that the initial record is checked and save the record. Choose Options, New Date and enter the new date and proposed new date which are the same (e.g. 17-AUG-2011). You can now enter the new rank with the date of current rank.

Instructions: PPACMNT

Enter for new faculty, update for all full-time continuing faculty and regular permanent part-time faculty who have rank/tenure. Temporary part-time faculty* (complete fields: FHD, FAD, CIP).

Notes:

If one of these fields changes, e.g., highest degree, do not add another field FHD but rather edit the lower degree with the new highest degree. The same holds true for CIP code where the area of discipline may change especially for temporary part-time faculty.

To delete a field…. Choose Record Remove from the menu – used, for example, if you see that FAD has been entered twice. Make sure that the area to be removed is highlighted.

Comment Codes
The following describes the fields that are collected. Fields may be added or deleted as requirements are added or changed.

  • FAD
    Faculty Academic Department (see attached list for choice of dept that maps to your college).
  • CIP
    Classification of Instructional Program (expanded 6 digit code). This code should reflect where the faculty member is primarily teaching/currently assigned. The code MUST be 6 digits. Do not use a decimal point in the code. List of CIP codes
  • FHD: Be sure to change the faculty member’s prefix in SPAIDEN to “Dr.” to correspond with the achievement of their doctorate degree.
    Determine the new faculty member’s highest degree and choose from the following list. This list is not available in Banner. If someone has no degree, no data entry is required.
    D = Doctor
    F = First Professional
    M = Masters
    T = Terminal Masters (code with T if Marshall University considers the masters degree to be the terminal degree)
    B = Bachelor
    A = Associate
    C = Advanced Certificate (C.A.S., C.A.G.S., or Ed.S.)

Faculty Teaching Years

  • FWY
    (Faculty West Virginia Years) - Enter the number of years of full-time teaching experience (years) in accredited colleges or universities (institutions awarding college degree credit) in West Virginia but not at the current institution.
  • FOY
    (Faculty Other Higher Ed Years) – Enter the number of years of full-time teaching experience (years) in accredited colleges or universities (institutions awarding college degree credit) outside West Virginia.

Non-Teaching Months:

The following fields (WVM , HEM, SMU) should include full-time experience and/or pro-rated experience for part-time people (months). In any given year, any employee with 9 or more months of full-time equated experience should be counted as 12 months, but no employee may have more than 12 months experience in a given year. Do not include the same experience in more than one of these fields.

WVM (West Virginia Months) – Enter the months of non-teaching experience in West Virginia state government. Do not include experience at the current institution or any other WV public higher education institution. Example: Jane Doe worked as a secretary at the Huntington State Hospital for 12 months; her WVM = 12.

HEM (Higher Education Months) - Enter the months of non-teaching experience in West Virginia public higher education. Do not include experience at the current institution but do include any other WV public higher education institution. Example: Jane Doe worked as a secretary at WVU for 24 months; her HEM = 24.

SMU (Staff Months at Marshall University) – Enter the months of non-teaching experience at the current institution. Do not include any faculty experience. If an employee was in a staff position prior to the faculty appointment and this experience is counted towards faculty higher education experience, do not include in this field or experience will be duplicated. Example 1: An employee was a director from January 1, 1995 through January 1, 2000. Academic Affairs determined that this experience can be counted towards faculty years. Therefore, SMU = 0. Example 2: An employee was an administrative assistant from January 1, 2000 through June 30, 2002. Since this experience is not counted towards faculty experience, report 30 months in SMU.

Adjustments:

  • FMA
    Faculty MU addition of MU years. Add any previous years of higher education experience at the current institution. This applies when an employee was previously employed at current institution, quit, and came back. This also applies to any faculty member hired into a probationary appointment that has held temporary faculty positions at Marshall in the past and has been given credit for those temporary years at the time of hire. Example: Jane Doe was employed at MU in 2008 for 1 year. She quit and came back in 2010. Her original date of employment entered on screen 1 in PEAFACT is the most recent date of employment, 17-AUG-2010. Her FMA is equal to 1, which is the previous year of employment, 2008. This is necessary for the calculation of faculty years at the current institution.
  • FML
    Faculty MU Leave of Absence without pay. Include the number of years where the employee was on a leave of absence without pay. These years will be subtracted from the calculated years at the current institution. If an employee was on a leave without pay for one semester only, do not count that as a year in the FML. Only 2 consecutive leaves (fall and spring) without pay in an academic year should be included in the FML. Example: Mary Jones was on an unpaid leave in fall 2009 but returned from this leave the next semester, spring 2010. This would not be included in the FML. However, Mary Jones was on an unpaid leave in fall 2009 and spring 2010. Mary’s FML = 1. If you have any question regarding leave of absences without pay as it relates to the deduction of MU years of service, please contact Sherri Noble. Do not update FML until after the leaves have occurred; for example, if you know that an employee will be on an unpaid LOA fall 2010 and spring 2011, do not update this field until after spring 2011.

*PLEASE NOTE THE FOLLOWING FOR TEMPORARY PART-TIME FACULTY:
 Update PPACMNT. These fields are mandatory. It is acceptable to update any other field in PPACMNT where you have the information, but other than the following listed fields, it is unnecessary.

 Fields:
FAD (Faculty Academic Department)
CIP (Classification of Instructional Program – 6 digit)
FHD (Faculty Highest Degree)

INSTRUCTIONS: SIAINST

For New Faculty Only

This section is to be completed for all NEW faculty to identify privileges within Banner for data and reports at the level of faculty member, department chairperson, division head, assistant/associate dean and dean. Please contact Pat Gebhart or Barbara Hicks with questions.

Enter the faculty member’s 901# and the term code associated with the appropriate term of hire.

Click next block to confirm “From Term” is consistent. In each new screen, make sure that the “From Term” date is consistent. If not, go back to the first screen and reset the term code to the earliest date shown in the “From Term” block.

If the status equals AC, please check the faculty & advisor checkboxes.

Under Options tab, choose Faculty Contract, College and Dept. Info. Enter the college, the department and the percentage of time, if necessary. If more than one department is entered, please check the “Home” box at the left of the entry for the appropriate home department.

Under Options tab, choose Faculty Attributes and Comments. In the Faculty Attributes screen select the codes as appropriate for the new faculty member as shown below. Be sure to include DMFM as one of the codes to allow the faculty member access to Digital Measures, where faculty will build their annual evaluations and prepare their curriculum vitae. The DMFM code is not used by SOM faculty at this time.

STVFATT screenshot

To add/delete or change Departmental/Divisional attributes, the “From Term” must be the same as shown above. If it is not, back out and reset the “From Term” so that is the same as the term on the Attributes screen.OR, you may click the Maintenance Button and select Copy.  This will automatically change the date in the Attributes screen to the current term, and copy all previous attributes forward. To add an attribute, use the up/down arrow keys to move to a blank row and use the pop-up screen to select DMFM for faculty and DPC, DMDD, and DMDR for department chairpersons and click OK. For division heads, select DMFM and DVC, DMVD, and DMVR as you scroll down the rows. To remove an attribute, use the up/down arrow keys to select the appropriate attribute for removal and select the Record tab at the top of the page and choose Remove. Make sure to save your changes before leaving this screen.