Auditorium and Presentation Room Policy
REGULATIONS FOR USE OF MARSHALL UNIVERSITY DRINKO FACILITIES
Auditorium 402 and Presentation Room 349
1. The scheduling party will take the facility in the condition, in which he/she finds it, and in the event it is necessary to remove or relocate any equipment or fixtures, such changes will be at the scheduling party’s expense. The scheduling party will replace all equipment and fixtures in the original location and condition in which they were found. No changes or alterations will be made without prior written approval of the Drinko Facilities Manager.
2. Neither Marshall University nor the West Virginia Board of Trustees shall be responsible for any loss or damage to machinery, equipment paraphernalia, media, exhibit materials, musical instruments or any other property of the scheduling party, caused by theft, fire, acts of God or any other cause of whatsoever nature or kind.
3. Marshall University and the West Virginia Board of Trustees are absolved from any and all liability or expense arising out of use of any composition, work or material covered by contract. Execution of a Rental/Lease Agreement does not constitute any partnership agreement with Marshall University.
4. No engines, motors, or other machinery shall be erected on the premises without prior written approval of the Drinko Facilities Manager. Use of gas, flammable substances and charcoal is forbidden.
5. No signs, material or equipment may be attached to any facility in a manner damaging to the facility.
6. The number of participants and spectators at an event will not be permitted to exceed the established capacities. System of entry, seating method, and production staging shall be at the discretion of the Drinko Facilities Manager.
7. The scheduling party will furnish in writing any information requested by the Information Technology Office to determine facility, arrangements, and special services or equipment necessary for proper management of the scheduled event
8. Programs lasting one and one half (11/2) hours or more require an intermission of not less than ten (10) minutes unless prior written approval is obtained from the Drinko Facilities Manager.
9. Facilities will be open to the public no more than one half (1/2) hour prior to the event.
10. Publicity and advertisements for events charging admission must state total admission prices, including applicable tax, if any.
11. Events shall be paid in full prior to the scheduled event. All other charges will be invoiced immediately following the event.
12. All contractual agreements and proof of insurance must be filed with the Drinko Facilities Manager ten (10) days prior to a scheduled event. Alterations in the agreement after this deadline must be approved by the Drinko Facilities Manager.
13. Technical arrangements for presentations, two-way video or video conferencing events should be made directly with the Drinko Facilities Manager. The Drinko Facilities Manager will coordinate all scheduling with remote facilities. The scheduling party is responsible for any cost either direct or indirect. Arrangements for off campus, student sponsored events and other campus events should be made with the Information Technology Office.
14. The Drinko Facilities Manager will assign support personnel for each event after consultation with the scheduling party. The
scheduling party will be billed for all personnel charges at the wage for each employee assigned to the event.
MARSHALL UNIVERSITY DRINKO FACILITIES REGULATIONS
Auditorium 402 and Presentation Room 349
1. Campus organizations are expected to use University property responsibly. Officers and advisor of the sponsoring organization are responsible for enforcement of all rules and regulations of Marshall University and the West Virginia Board of Trustees as outlined in the Marshall University Student Handbook and/or the Greenbook.
2. An inspection of the premises by Security personnel prior to and immediately following an oval may be requested Officers and Advisors of the sponsoring organization are encouraged to request this inspection and accompany Security personnel.
3. Any damage or violation of policy noted will be reported to the Drinko Facilities Manager by Security. A complaint stating the violations damages, estimated cost of repair, etc, will be filed with the Coordinator of Judicial Affairs seeking payment for damages and loss of the privilege to schedule facilities or other penalties deemed appropriate by the Coordinator of Judicial Affairs.
4. Neither Marshall University nor the West Virginia Board of Trustees is responsible for any loss of or damage to equipment or property. Any equipment of the user remaining on the premises for more than ten (10) days shall be considered abandoned and may be disposed of by the Drinko Facilities Manager as he/she deems advisable.
5. No signs are to be posted upon University premises without prior written approval of the Drinko Facilities Manager. Materials such as nails, books, adhesive fasteners, tacks, or screws are prohibited. The Drinko Facilities Manager has the right to refuse permission to use any materials, devices, or procedures which might cause injury or bodily harm.
6. The use of lighted tobacco is not permitted in any University building. Illegal substances are strictly forbidden. The use of alcoholic beverages requires approval from the University President.
7. No parties using Marshall University facilities shall discriminate against any citizen of the United States or any person within the jurisdiction thereof, on the grounds of race, color, age, religion, sexual orientation, national origin, sex, or handicap.
8. Organizations sponsoring events with an estimated attendance of one hundred (100) are required to hire a minimum of two Marshall University Security officers. [Exceptions to this policy may be granted if the organization’s advisor or approved designee will be in attendance. One officer and the advisor/designee will be required in lieu of two officers.)
9. Officers are to be paid by the organization. Arrangements for officers will be confirmed by the Assistant Director of Public Safety, Joseph M. Gillette Welcome Center Building 696 4357
10. Organizations wishing to use this waiver must complete and return a Police Officer Waiver application, obtained from the Facilities Scheduling Office.
11. Failure to comply with this policy will result in immediate cancellation of the event and action through the Coordinator of Judicial Affairs.