Monica Brooks, Dr. John Buskey, Dr. William S. Deel, Jan I. Fox, Dr. Tom Hankins, Dr. Tony Keys, Dr.Akhtar Lodgher, Michael McCarthy, Michael McGuffey, Dr. Patricia O'Reilly, Jim Stephens, Allen Taylor, Linda Wilkinson.

Absent: Barry Beckett, Dr. Calvin "Cal" Kent

What this means to us is the broad bandwidth piece that will start linking us to higher speed. There are some very positive things happening. At the WVNet Policy board meeting the modem pool rate right now is $15.00 a month and they are running in the hole. They hope to prioritize that service and in order to prioritize it to try to make it more financially viable for someone to come in and take over the service. As of July it is $17.00 per month opposed to $15.00 per month.

There is a change where Human Resources needed to add paragraph dealing with personnel. Dr. Akhtar Lodgher and Dr. Jim Hooper assisted greatly in this document by taking the original proposal and reworking it into this group format. Dr. Prisk is working on the business plan. Jim Stephenson's amendment to the draft wanted some language where that would be the interface between faculty and staff who have technical training needs and those who have learning products in the technology area. The sub-committee of the President's Council will review this document again.

Mike gave a very brief PowerPoint presentation overview on the West Virginia Rural Health Education Partnerships.

• Areas covered included the mission and history, which began in the spring 1991 with the W.K. Kellogg Foundation "Community Partnerships" grant to university system for 6 million dollars based on the Kellogg model.
• Other areas covered included Education Objectives, Educational Activities, Education Rationale, Overview of Technologies and Technology Plan.
• A state map is being made which is missing from this presentation.
• State Legislature has made an annual appropriation of about 6 million a year. Split up 60% of that is divided among the schools and campuses to support some of these sights and 40% for constructive learning resource centers. The biggest issue we face is providing adequate housing.
• The funding continues to come from primarily the state appropriations.

The slide show is on line: http://multimedia.marshall.edu/itstrat/wvrhep/index.htm

A PowerPoint presentation of a brief overview was given which covered all areas of the RCBI center.

• RCBI has been in Huntington for 7 years. The purpose is to develop a quality, manufacturing supplier base for the Department of Defense particularly in West Virginia. The manufacturers like our facilities and come in and learn about the equipment that they didn't know before, but when you get outside about an hours drive it is difficult to get people in here. Part of the idea is spreading out and we picked locations in high concentrated manufacturing, however, in the middle of the state there aren't many. We hope to improve and expand there.

• Technical Services occupy downstairs where we have our computer control equipment. It allows companies to come in and lease that equipment at a very reasonable rate and we do not charge for training. It is structured that if they bring in a part to work on we train them. We are not interested in them bringing in a part and wanting us to make it. We don't do that.

• Basic Manufacturing Skills Training: Not getting enough basic skills machinists. The Vo-Tech schools aren't doing it. We need to foster interest in 6^th, 7^th and 8^th grade students.

• The 21^st Century Network incorporates technology as a tool for conducing business in the 21^st Century. It brings together all areas to provide manufacturers a central "virtual" location for business assistance resources.

• Investment in Manufacturing Technology area locations is Huntington, South Charleston, Bridgeport, Rocket Center and Beckley. Business Development is responsible for developing procurement opportunities between private industry and governmental agencies, to enhance business opportunities for the region's manufacturing base.

The PowerPoint presentation can be viewed:

http://multimedia.marshall.edu/itstrat/rcbitaskforce/index.htm

John's presentation on Marshall University Interactive Video Distance Learning Classrooms included a summary and drawing showing the connections for Huntington, Point Pleasant, MUGC South Charleston, and Logan.with T-l and Fiber Connections.

MU, MCU, ITV has T-l and Fiber Connections to Pt. Pleasant, Huntington MURI, MUGC, Room 134, MUGC Room 211.

Connections with MU, MCU, ITV.

T-l Connections - Pt. Pleasant

Huntington (MURI)

S. Charleston (MUGC, room 134)

S. Charleston (MUGC, Room 210)

Fiber Connections - MU Huntington - Smith Hall, Room 263

Science Hall, Room 166

Library (#l)

Southern WVCC, MCU:

The Gardner Group is an independent strategic planning and assessment group that is internationally renowned for there independent looks at all kinds of different technology. Jan funded for Strategic Planning in the Information Technology area and this committee is the first to draw upon their resources and the contract now is finalized.

Part of our subscription that we have with the Gardner Group right now gives us a CD that we will be mounting on the CD server to provide all faculty, students and staff access to Gardner Group reports. In addition to that, I have access to Gardner Group panelist.

Before our imaging document management sub committee meeting I compiled a group from the CD. Group documents was about 10-12 inches high of paper to hand out for us to begin discussion. Report is new as of August. Begin to look at next fiscal year 1998-99. They have about 480 analysts who work in over 18 specialty areas that look at and research market trends, technical content, rate things for their stability in finance and so forth.

In researching this over the last month it become immediately apparent that this was a good decision for us to accelerate our look at document management. The Gardner group feels that the number one LAN base application over the next several years in terms of growth is going to be integrated document management.

Close to 20% of the typical day of office worker of cross industries is spent looking for, accessing, and giving information in the form of documents. Meaning one day out of 5 most of us spend just looking in a file or finding something that we misplaced or accessing something another office has or inquiry, etc. The trend shows that it is going to escalate even more as we become more documents centered and that the electronic forms of computers have actually added to that, as we are able to create more documents and more revisions. They feel that can decrease down to about 5% on a universal basis throughout the organizations.

There is no one top solution. Departments interested in imagining would be departments like Admissions Office and Purchasing Department. Taking paper documents and digitizing and sorting on the computer.

Imagining is only l of about 8 portions integrated document management. Once you get the image out there how do you retrieve and index it, provide security on it, who can get it, do I have to go to a special work station to get this. Need product that assumes every desktop has access to imaging, distribution of documents. This is a very good time for the University to get involved.

With group approval the sub-committee would like to begin forming a steering committee.

Organize a meeting of department heads, both academic and administrative department heads to explain what integrated documents management might mean and actually give a formal presentation on various products and solutions that might be out there as we see it in November or early December. Anyone who feels like they have a big need.

On that committee any group of people currently using document imaging or document management. Keep sub-committee that this group has together along with a steering committee of 10-12 people maximum. Organize vendor demonstration and product strategy session from these leading vendors in Jan/Feb. time frame. From that try to get some idea of what type of dollar figure we are looking at. Actually pick a vendor of choice by March timeframe with budget hitting then. Vendor must have financial stability, good marketing plan and not just on technology.

Added to the agenda:

• Carrie Overmoyer has left Marshall and had been with me for 15 years. She only wanted to work part time.
• System is up and running.
• Watching the traffic no major problems
• Consolidation of the merging of two campuses where you dial the four digit number. If you are calling South Charleston campus all you do is dial the 4-digit number. If you are sending an audix message create your message insert the number 7 and the extension and complete the sending procedure. If you are in South Charleston and sending an audix message, create your message and insert the number 6 and the extension. Need romote address to call from home.

Department of Continuing Education is having a Future Day Business Seminar, Wednesday, November 12^th. This is an all day seminar. If you are interested in going Jan will pay for you to attend. This will replace our next monthly meeting. Let Juanita know if you would like to go.

• We are looking for errors of facts.
• The deadline for corrections to me is October 29^th.
• You can just mark page and give me the document or fax or e-mail me.
• The executive summary and strategic planning narrative is on the Web. This document will go to every Dean and Vice President's office. Also this committee, Presidents Council, Faculty Council and Classified Staff Council.

Run out of time to get rest of agenda in today's meeting. On the agenda for December meeting will include (l) PC Service Center (2)Domain Name Discussion and Vote.

We will be participating on the FUTURE DAY teleconference for the November 12, 1997 meeting.

The December 10, 1997 meeting will include presentations from Computing Services (Allen Taylor), University Libraries (Monica Brooks) and Campus Telecommunications (Dr. Bill Deel ).

Next formal meeting December 10^th, John Spotts Room 1:30 - 3:30 PM.