July 7, 2000
9:30 AM to 11:00 AM
Attendance: Gary Anderson, Don Combs, Layton Cottrill, Sarah Denman, Jan I. Fox, James Hooper.
Invited
Guests: Jon
Cutler, Rob Hartwell, Les Preece, Jim Stephens
Minutes: There were no minutes due to a failed tape
recorder.
Updates: Faculty Senate approved the recommendation for the
integration of the Library Policy Board into the existing Library Committee to be
abolished and the appointment of the Dean of University Libraries (Voting
member) and a representative from the Library Committee (ex-officio) as member
of Information Technology Committee.
Barbara Winters would be a representative of the committee and the other
person would probably be Dr. Michael Castellani.
WVNet
Policy Board: WVNET Policy Board now
includes representation from K-12, Libraries, CTO's Office, Network Forum, etc.
All WV bill we receive are based on
charge back fro services. The CMOS
system debt service would have been paid off this year without that
upgrade. The upgrade was purchased with
the full knowledge that both WVU and Marshall were diminishing their usage of
the CMOS system. Marshall University
has estimated nearly zero usage of the CMOS system for the 2000-2001-budget period.
MU charge back for CMOS is $86,143 for WVNET Budget Proposal for
2000-2001. We have been told that we
are to pay the charge back amount even though we will not be using the
services. We got a nice supporting
document from Bob Gillespie that supports our proposed timeline and usage of
the CMOS system.
Personnel
Issues:
Bob Boag,
Associate Director, Systems has left.
We are in the process of rewriting that position. There is some security concerns, especially
with the Medical School.
Brian
Morgan’s position has been advertised.
Advertising on the web at master.com has produced a lot of
interest. We also advertised with the
Chronicle of Higher Education, Charleston Gazette and Daily Independent,
Ashland, Ky. Looking at different
strategies to look for people.
WebCT
Administration position has also been advertised.
Good
News:
Sarah
said orientation this year was the best ever.
She contributed that to Jan being on the committee.
Les
Preece created a computer card ID for incoming students that will fit into
their purse or wallet.
Quality
checks are being done on two-way videos at all off campus sites. They will be going from room to room.
Telecommuting
Policy: Jim had a lot of input from different
committees. He has made the corrections.
Jan made a recommendation to approve the policy. The committee approved the policy. It was recommended that the policy be put
under the Human- Resources structure.
Once approved anyone could use as a template.
Policy
Page: We need a centralized place to store
policies. Have provided three different
ways. 1) View of policies 2) browse by
scope 3) search by key word. Need to
get word out to different departments.
Committee agreed a good idea to pursue.
Layton
made a recommendation that Jan draft a memo and he will send out asking for all
new and current policies.
University
Calendar Recommendations: Sarah said
people just don’t use the campus calendar.
There was discussion that it might be a good idea to have it go through
facilities. At the Joseph M. Gillette Welcome Center have
people trained to look at the calendar.
Make Schedule 25, Kiosk and e-post office a part of that. The committee felt that a policy was not
needed just guideline for using the Calendar.
Resource
25: New product and training has been done. Will be able to utilize 25 to 30% more space
allocations with this product.
Reservation
Policy for UCF Public Computing Lab Facilities: Under Short Term Requests first page take out first
paragraph. Last paragraph on second
page under Decision-making process put back in.
Layton
made a motion to accept the policies as presented by Les Preece, and Jim Hooper
second. Motion passed. Chief Academic Officer will make all final
decisions.
Update:
Microsoft Agreement: Allen has spent last two
weeks on this and it looks like it will be signed today.
Meeting
adjourned at 10:30 A.M.
Our
next meeting will be Friday, August 4th from 9:30 to 11:00 AM.,
Drinko Conference Room 426 and South Charleston 202 (PolyCom).