- Bring a letter on departmental letterhead, signed by the professor supervising the activity, requesting an extended loan period for not more than one semester at a time. The letter should have the professor's name, phone number and e-mail address clearly printed. A new letter should be brought to the library each semester if the capstone/thesis/dissertation lasts longer than a single semester.
- The letter must be presented prior to or at the time books are first checked out. If this is not done, any books checked out will have the normal loan period. Any books checked out prior to this will NOT have the due dates changed. They will have to be checked in and checked out again.