Related Information – New Leave Reporting Procedures

As a first step to an automated process of requesting and reporting leave and time to improve efficiency, beginning in March, most full-time exempt employees will report their exception time on an electronic time sheet.  This includes 12-month faculty, exempt classified staff, and non-classified staff.  We will be conducting trainings from Feb. 23 through March 17 to explain this new process for the employees and the approvers.

We encourage you to sign up for a training if you fit into one of these categories or if you are the departmental leave coordinator.  Some departments may only send one or two employees, who will return to their department and train others.  Other departments may prefer that all employees attend. This choice is up to the department. You may sign up for training at  We encourage department members to attend together when possible.

If you have any questions, please contact Juanita at


Update on Beginning of Bi-Weekly Pay – January 2015

According to a notification received from the wvOASIS team, “…not all agencies will go-live as originally planned.  Departments will now go-live in waves during the course of 2015…This also means that biweekly pay will be implemented in waves.”  We do not yet know which wave Marshall might be part of, but we know that we will not be in the first wave. 

What this means to our employees is that payroll will continue on a semi-monthly frequency until further notice.  The information on the wvOASIS website has not yet been updated for this change, but we will advise when additional details are made available.



New Information Regarding Pay Changes

As has been communicated several times over the past few months, the State of West Virginia is transitioning to a bi-weekly pay schedule for all state agencies, effective sometime in 2015.

The change to bi-weekly pay will undoubtedly affect your finances and how you pay your bills. You will be paid every two weeks on Fridays when the bi-weekly pay starts. This means you’ll get somewhat less per check, although your yearly pay will not change.

It’s a good idea to be thinking now about this change and how it will affect, for example, any automatic payments you have set up, such as mortgages, car payments or credit card payments. You may want to contact the lenders in some cases.

The State recently released the following additional information we would like to share with our employees:

  1. An updated list of FAQs has been posted to provide more detailed information about the implementation of the new pay schedule, including payroll calendars for 2015 and 2016. The FAQs can be found here.
  2. Included in the FAQs is reference to free “Smart Money Series” luncheon workshops the State will be offering to help employees understand the pay schedule changes and provide advice about budgeting. Information about the workshops, including options to watch videos and supporting material, are available here.We are planning to host several of these “Smart Money Series” sessions at Marshall and need to have an estimate of how many people would attend; if you are interested in attending in person, please let us know by participating in this short survey.

We will continue to share any new information we receive about the move to bi-weekly and other changes that may impact our employees as a result of the implementation of wvOASIS. Please visit this website for additional information as it becomes available.

Marshall University is committed to making these pay changes as smooth and as transparent as possible for employees. That’s the reason we’ve compiled a Frequently Asked Questions page.

If you have any questions that are not answered in the Frequently Asked Questions, please e-mail We’ll add the questions and the answers as soon as we can.


Last updated: Feb 6, 2015 @ 9:27 am