Information for 9-month Employees – April 17, 2015
The most important items to note are:
- 9-month faculty who were converted from current pay to arrears pay in September 2014 will, in essence, receive one extra paycheck (excluding supplemental pay) for this academic year, unless they are retiring or resigning:
- 18 regular pays + 1 conversion pay
- 24 regular pays + 1 conversion pay
- Note that this extra paycheck will not include certain deductions (PEIA, Mountaineer Flex), but will have retirement and taxes deducted.
- It is highly unlikely that Marshall University employees will to move to bi-weekly pay until at least October 2015. Currently, no state agencies have implemented bi-weekly pay or gone live on the Human Resources module of the new wvOASIS system.
- All summer school pay for 2015 will be paid on regular paychecks and in arrears.
- The first paycheck for 9-month faculty whose contract period begins in mid-August will be September 15, 2015.
- All 9-month faculty will be paid over 9 months unless a new pay option form is submitted before the start of Academic Year 2015-16, indicating their preference to be paid over 12 months
- If you previously submitted a pay option form to indicate your preference to be paid over 26 pays, we will send you a new form via campus mail.
- The pay option form can be accessed here: http://www.marshall.edu/finance/files/PAY-OPTION-FORM1.pdf.
Please contact us at firstname.lastname@example.org if you have any questions. Remember to monitor the weekly “We Are … Marshall” electronic newsletter and our this website for updates.
Update on Beginning of Bi-Weekly Pay – April 8, 2015
Although there is still much uncertainty regarding the move to bi-weekly and other pay changes, we wanted to provide an update to the campus and share a few reminders.
- Marshall University employees will NOT be moving to bi-weekly prior to July 1. To this point no agencies have gone live on wvOASIS or bi-weekly pay.
- It is highly unlikely that Marshall University employees will to move to bi-weekly pay prior to October of 2015.
- All summer school pay will be paid on regular paychecks and in arrears.
- The first paycheck for ALL employees on less than 12 month contracts whose contract period begins in mid-August for Academic Year 2015-2016 will be September 15, 2015. A separate communication will be sent out to all employees on less than 12 month within the next week with additional information, including information for those with other contract start dates.
- A revised FAQ has been released by the wvOASIS team, but note that most of the information relates to those employees of agencies who will be participating in the first wave of the wvOASIS implementation. http://wvoasis.gov/Docs/Biweekly%20Pay%20FAQs%2003-25-15%20FINAL.pdf
We will continue to share any new information we receive about the move to bi-weekly and other changes that may impact our employees as a result of the implementation of wvOASIS. Please visit our Pay Changes website at http://www.marshall.edu/paychanges/ for additional information.
Related Information – New Leave Reporting Procedures
As a first step to an automated process of requesting and reporting leave and time to improve efficiency, beginning in March, most full-time exempt employees will report their exception time on an electronic time sheet. This includes 12-month faculty, exempt classified staff, and non-classified staff. We will be conducting trainings from Feb. 23 through March 17 to explain this new process for the employees and the approvers.
We encourage you to sign up for a training if you fit into one of these categories or if you are the departmental leave coordinator. Some departments may only send one or two employees, who will return to their department and train others. Other departments may prefer that all employees attend. This choice is up to the department. You may sign up for training at http://www.marshall.edu/human-resources/training/training-schedule/exception-time-entry-for-exempt-employees/. We encourage department members to attend together when possible.
If you have any questions, please contact Juanita at Juanita.Parsons@marshall.edu
Update on Beginning of Bi-Weekly Pay – January 2015
According to a notification received from the wvOASIS team, “…not all agencies will go-live as originally planned. Departments will now go-live in waves during the course of 2015…This also means that biweekly pay will be implemented in waves.” We do not yet know which wave Marshall might be part of, but we know that we will not be in the first wave.
What this means to our employees is that payroll will continue on a semi-monthly frequency until further notice. The information on the wvOASIS website has not yet been updated for this change, but we will advise when additional details are made available.
New Information Regarding Pay Changes
As has been communicated several times over the past few months, the State of West Virginia is transitioning to a bi-weekly pay schedule for all state agencies, effective sometime in 2015.
The change to bi-weekly pay will undoubtedly affect your finances and how you pay your bills. You will be paid every two weeks on Fridays when the bi-weekly pay starts. This means you’ll get somewhat less per check, although your yearly pay will not change.
It’s a good idea to be thinking now about this change and how it will affect, for example, any automatic payments you have set up, such as mortgages, car payments or credit card payments. You may want to contact the lenders in some cases.
The State recently released the following additional information we would like to share with our employees:
- An updated list of FAQs has been posted to provide more detailed information about the implementation of the new pay schedule, including payroll calendars for 2015 and 2016. The FAQs can be found here.
- Included in the FAQs is reference to free “Smart Money Series” luncheon workshops the State will be offering to help employees understand the pay schedule changes and provide advice about budgeting. Information about the workshops, including options to watch videos and supporting material, are available here.We are planning to host several of these “Smart Money Series” sessions at Marshall and need to have an estimate of how many people would attend; if you are interested in attending in person, please let us know by participating in this short survey.
We will continue to share any new information we receive about the move to bi-weekly and other changes that may impact our employees as a result of the implementation of wvOASIS. Please visit this website for additional information as it becomes available.
Marshall University is committed to making these pay changes as smooth and as transparent as possible for employees. That’s the reason we’ve compiled a Frequently Asked Questions page.