Approved by the faculty – April 2012

Purpose

The purpose of this School of Pharmacy Policy and Procedure (SOP OP) is to outline the process required for petition of transfer credits for professional courses or the waiver of course requirements of pre-professional and professional courses.

Review Policy/Procedure

This SOP OP will be reviewed each odd numbered year beginning in 2011 by the SOP Student Affairs Committee.

Introduction

Students may petition to have transfer credits for professional courses or the waiver of course requirements of pre-professional and professional courses. Each course transferred or waived must be by written, affirmative acceptance of the Associate Dean; the transfer or course-waiver shall not be automatic.

The review of transfer courses or course-waivers may only be undertaken after a student has enrolled or been accepted for enrollment and paid the matriculation fee for the Pharm.D. program.

The SOP can only accept transfer of equivalent professional courses from an ACPE accredited institution. A student may transfer equivalent professional courses that meet the requirements of the curriculum.

200.002.001 – Eligibility for Course Transfer

To be eligible for transfer and replacement of a course in the professional curriculum, the course transferred must:

1) Be documented on an official transcript provided by the registrar of the accredited institution

2) Have an earned grade of “C” or greater

3) Be of the same general content and level of instruction as the equivalent course in the MU SOP curriculum at the time requesting transfer

4) Be equal or greater in the number of semester credit hours as the course required in the MU SOP professional curriculum

A student granted a transfer will not be required to enroll or pay tuition and fees for the transferred course. Upon approval for transfer, the student will be given credit for the transferred course on the official transcript. Credit hours for transferred courses that exceed the number of credits for the equivalent course at MU SOP will not count towards elective credits in the MU SOP curriculum.

200.002.002 – Eligibility for Course Waiver

A student may petition to receive a course-waiver for a required course in the MU SOP professional curriculum provided the student shall have completed an upper division or graduate course that:

1) Is from an accredited institution recognized by the MU SOP

2) Is documented on an official transcript provided by the registrar or equivalent of the accredited institution

3) Has an earned grade of “B” or greater

4) Be of the same general content and level of instruction as the equivalent course in the MU SOP curriculum at the time of the request for waiver and

5) Be equal or greater in the number of semester credit hours as the course required in the MU SOP professional curriculum

A student granted a course-waiver would not be required to enroll in the equivalent professional course nor be given degree program credit for the course. The student will be required to complete an equivalent number of semester credit hours in elective offerings of the SOP curriculum to meet the total degree requirements for the Pharm.D. degree.

Definitions

ACPE – Accrediting Council for Pharmacy Education

Associate Dean – Associate Dean of Academic Affairs and Curriculum or equivalent position

Curriculum – the list of professional courses required by the MU SOP to earn the Pharm.D. degree at the time the student or applicant petitions for transfer or course-waiver

Pharm.D. – Doctor of Pharmacy degree program

SOP – School of Pharmacy

MU – Marshall University

200.002.003 – Procedure

1. An enrolled student or applicant will present a signed letter to the Director of Student Affairs describing the course(s) in the curriculum that the student or applicant seeks to transfer or receive course-waiver. Included with the letter shall be: 1) documentation that the student or applicant has, before submitting the letter, made a request to the registrar of the previous institution to submit official documentation of the course(s) directly to the SOP, and has paid the appropriate fees, if any, to the previous institution to process the document; and 2) appropriate documentation to support the equivalence of the proposed transfer course or course-waiver as determined by the School of Pharmacy.

2. Upon receipt of the letter and documentation, the Director of Student Affairs shall determine the applicant’s status for enrollment or acceptance to the Pharm.D. program and payment of the matriculation fee. The Director of Student Affairs shall communicate in writing the status of the application to the applicant, including any requirements that must be met by the applicant prior to processing the request.

3. The Director of Student Affairs shall hold the letter and documentation until such time as the SOP receives the official documentation from the previous institution(s). Upon receipt, the Director of Student Affairs will transmit the request to the Associate Dean for evaluation and recommended disposition.

4. The Associate Dean will evaluate the transcript, course(s) and any relevant documentation. If the Associate Dean has any question as to the equivalence of the course(s), s/he may contact the previous institution to secure additional information. If the Associate Dean determines that the documentation is not sufficient to determine equivalency, s/he may contact the applicant or previous institution to secure adequate documentation, or return the application to the applicant with an explanation of the required documentation to determine equivalence.

5. If the Associate Dean is not familiar with the content, s/he shall consult with the appropriate course team leader to determine course equivalency.

6. The Associate Dean shall in writing provide a recommendation for acceptance or refusal of the student’s petition for course credit transfer or waiver to the School’s Dean.

7. The Dean shall make the final determination of the acceptance of the course transfer or waiver and communicate her/his decision in writing to the applicant and the MU registrar. The decision of the Dean shall be final.