Approved by the faculty membership 2/28/2012
ARTICLE I – FUNCTION, FACULTY MEMBERSHIP, ORGANIZATIONAL OFFICERS, AND GOVERNANCE
SECTION A: FUNCTIONS OF THE FACULTY
The Faculty of the Marshall University School of Pharmacy (MUSOP) shall be responsible for the governance of its affairs including, but not limited to, student policies, curricular matters, faculty promotion and tenure policies, and such operational policies as may be specified by the Bylaws.
SECTION B: MEMBERSHIP
All persons holding a 50 percent time or greater appointment with Marshall University in MUSOP at the rank of Instructor or above shall be voting members of the faculty of MUSOP.
SECTION C: DEAN OF THE SCHOOL OF PHARMACY
The Dean of the School of Pharmacy is the primary faculty officer responsible for all faculty and student activities and academic business directed to the successful completion of the role and mission of MUSOP. The Dean of MUSOP is appointed by and serves at the discretion of the President of Marshall University.
SECTION D: FACULTY OFFICERS OF THE SCHOOL OF PHARMACY
Other faculty and professional staff members who have been appointed to administer specific responsibilities delegated to them by the Dean shall assist the Dean of MUSOP. Such additional officers may be:
1. The Associate Dean for Academic and Curricular Affairs,
2. Assistant Dean for Professional Affairs,
3. Academic Department Chairs, and
4. Other program administrators who may be appointed as department vice chairs or directors.
SECTION E: MEETINGS OF THE FACULTY
Robert’s Rules of Order, Newly Revised, shall be the parliamentary authority for all meetings, except as otherwise specified in the Bylaws. Accordingly, only MUSOP faculty members shall chair over meetings of the faculty. The Dean shall have the responsibility to preside over meetings of MUSOP faculty when he/she is a faculty member, or he/she shall appoint another MUSOP faculty officer to do so. Meetings of the faculty shall be convened at least once during each fall, spring, and summer semester. Additional meetings of the faculty may be convened at the discretion of the Dean, and shall also be called upon receipt, by the Dean, of a signed petition from five or more members of the faculty. Written notice of such meetings must be provided no later than five working days after receipt of the petition.
A faculty secretary may be appointed by the Dean to assist in the administration of faculty meetings, prepare minutes, and serve as the school Parliamentarian. All policy recommendations by faculty or changes in the Bylaws shall require an affirmative vote by a two-thirds majority of the eligible voting members of the faculty. All other actions of the faculty shall require an affirmative vote by a majority of the members voting. Items requiring a faculty vote must be submitted in writing to the faculty at least 72 hours prior to faculty meetings (see Section H for Bylaws amendments).
SECTION F: EXECUTIVE COUNCIL OF THE SCHOOL OF PHARMACY
The Dean, assistant/associate deans, academic department chairs, and other administrators as invited by the dean shall constitute the EXECUTIVE COUNCIL of the School. The Associate Dean shall serve as the Chair of the MUSOP Executive Council. The Executive Council shall serve to advise the Dean, and under his/her direction, shall coordinate and cause to be implemented all faculty, student and staff activities required to fulfill the role and mission of the School. The Committee shall be guided in its several administrative and governance functions by policy and recommendations proposed by faculty committees and ratified by a two-thirds majority vote of the faculty membership. To this end, the Executive Council shall recommend to the Dean:
1. The appointment of the committee chair and faculty members nominated to serve on ad hoc faculty committees, except where membership is determined by faculty vote.
2. The charges to each standing and ad hoc committee.
3. The disposition of all minutes, recommendations and policy made by standing or ad hoc committees.
4. Budget allocations and adjustments.
5. Strategic planning activities, goals, and initiatives of the School.
6. Changes, additions and deletions to MUSOP Faculty and Staff Policies and Procedures.
7. Other matters as may be brought to the Committee by the faculty and officers of the school.
Membership and chairs of standing committees shall be appointed by the Associate Dean of Academic and Curricular Affairs after consultation with the academic department Chairs. Minutes of the Executive Council shall be maintained, and copies will be placed on the web page of MUSOP. Faculty comments, suggestions or objections to decisions made by the Executive Council and stated in these minutes shall be made in writing and directed to the Associate Dean.
SECTION G: MARSHALL UNIVERSITY SENATE (Please see Greenbook)
- MUSOP shall elect representatives to serve on the Marshall University Faculty Senate
- Only faculty with 50 percent or greater full-time appointments may serve as senators.
- A call for nominations will occur 1st week of April on even- numbered years, election will be completed prior to May 1.
- Each department will have at minimum of one representative
- Additional faculty senate positions to be filled for MUSOP will result in an election of all qualified faculty members
- Temporary senators will be elected when a position becomes vacant due to departure from MUSOP or a leave of absence, sabbaticals, incapacity or other reason. If a senator will be unable to fulfill his/her responsibilities and duties to the Faculty Senate for longer than one academic year he/she must resign. Temporary senators will have privileges of Faculty Senator Membership, though they can serve no longer than one academic year.
- If a department specific position becomes vacant, an election in that specific department will occur within two weeks of the vacancy
- If a unit position becomes vacant, an election to fulfill this position will be completed within a month of the known vacancy.
- The election process will be coordinated by the Faculty Affairs Committee, with each newly elected senator assuming office on September 1 of election year.
SECTION H: AMENDMENTS
Proposed amendments to the Bylaws shall be presented in writing or by email to each member of the faculty at least fifteen working days prior to the meeting at which time such amendments shall be considered. In order to be adopted, amendments to the Bylaws shall require a two-thirds majority vote of the faculty membership.
ARTICLE II – ORGANIZATIONAL UNITS
SECTION A: ACADEMIC DEPARTMENTS
1. The faculty of MUSOP shall be organized into academic departments according to professional or scientific area and teaching discipline. These departments shall be known as: 1) the Department of Pharmaceutical Science and Research, and 2) the Department of Pharmacy Practice and Administration. Additional departments, which may be created to meet future needs of the School, shall be formed and governed in accordance with these Bylaws.
(1) The Department of Pharmaceutical Science and Research shall be comprised of faculty holding an academic appointment in pharmacology, toxicology, pharmaceutical or medicinal chemistry, pharmaceutics, or similar and related basic pharmaceutical science disciplines.
(2) The Department of Pharmacy Practice and Administration shall be comprised of faculty holding an academic appointment in clinical pharmacy, institutional pharmacy, community pharmacy, pharmacy practice, pharmacy administration, or similar and related practice disciplines.
2. Each department shall formulate and follow a mission statement and goals that are in support of the role, mission and goals of MUSOP. This mission and role of the department shall also adequately and appropriately support the special and unique faculty development needs of that department, and shall also effectively contribute to the development and delivery of the professional curriculum, policy pertaining to faculty governance, and academic standards.
3. Each department shall be allocated a separate operational budget, and the respective academic department faculty chair shall administer the budget. The chair will also be responsible for providing leadership and governance to all faculty and staff appointed to that department. Other more specific responsibilities of the academic department chair shall include, but not be limited to:
(1) The recruitment and recommendation for academic appointment of departmental faculty, as directed by the Dean. It is expected that departmental faculty search committees be utilized appropriately in the process.
(2) The assignment of teaching responsibilities to optimally deliver the professional curriculum assigned to that department by the Dean.
(3) Provide opportunity for and assist each member of the faculty in achieving optimal professional development in teaching, research or scholarly activity, and professional service.
(4) Conduct annual evaluations, and others as are necessary, of departmental faculty and staff as required by University or MUSOP policy, and make recommendations pertaining to salary adjustments and personnel actions to the Dean.
(5) Conduct the departmental review of applicants for promotion, tenure, or promotion and tenure, according to the policies and procedures established in the Bylaws. Formulate recommendations for academic promotion and the awarding or continuation of tenure. MUSOP Faculty Affairs Committee shall receive such recommendations and stand as the Faculty Promotion and Tenure Committee in the School.
(6) Manage and direct the acquisition and disposition of the departmental budget as directed by the Dean, and in accordance with University and MUSOP policies.
4. A departmental chair may be assisted in his/her responsibilities by other faculty members appointed to serve as departmental vice chairs, program directors, coordinators or in other specific administrative functions. Such appointments, like that of the chair, shall be approved by the Dean.
5. The Dean appoints departmental chairs. The departmental faculty as a whole shall serve as a search committee, and will recommend a choice of candidates only upon an affirmative vote of a simple majority of the voting faculty members in the department. The search committee, as a whole, may be assisted in this process by a subcommittee of its members appointed by the Dean to screen and review candidates for the position.
6. Departmental chairs in MUSOP shall serve at the discretion of the Dean.
SECTION B: FACULTY COMMITTEES
1. Membership of standing faculty committees shall be appointed to represent the entire MUSOP faculty in the governance of their affairs and to protect and promulgate faculty interests pertaining to the mission, role and functions of the School. These committees shall develop policy and provide recommendations to the faculty for the governance of the following specific areas of academic business:
(1) Student qualifications and standards for admission into the professional and graduate education programs, and for progression in both curricula.
(2) The requirements and standards for graduation from the professional and graduate education programs.
(3) The requirements and standards for faculty professional development, including academic promotion and recommendation for tenure.
2. Faculty membership on standing MUSOP committees shall be determined by the requirements of committees as described in these Bylaws (Article III). Ad hoc Committee memberships shall be appointed by the Dean in consultation with the Executive Council. Individual faculty members shall serve on only one standing committee in the School at any given time, except, if a department does not have sufficient qualified members to serve, or where a faculty member may be elected to serve on the Faculty Affairs Committee while still serving on another committee. Individual committee memberships shall also be limited to a period not to exceed three consecutive academic years, except as provided for initial committee appointments. The three-year limitation also does not apply to designated administrative representatives. A retiring chair of a standing committee will not be expected to serve on any standing School Committee for a period of 1 year. If an elected or appointed departmental faculty representative to a standing School committee leaves the faculty permanently, or temporarily for a period to exceed six months, the Dean shall direct that an alternate representative to that committee be elected or appointed no later than ten working days following the committee vacancy. An alternate representative shall serve only for the time remaining on the original term of the faculty who departed, but will be eligible for re-election or re-appointment to that same committee as a regular representative immediately following the completion of the alternate’s term of committee membership.
3. Faculty on standing School committees shall be elected or appointed initially to allow a replacement of only 50 percent of its elected members in an academic year. To accomplish this, each standing committee to be newly organized under these Bylaws shall be elected or appointed with one-half of the Faculty members serving for a three-year term, and one-half of the Faculty serving a two-year period. Those members elected for a two-year term initially will be replaced after that period by an equal number of representatives appointed for the normal three-year term.
4. An academic year shall be from September 1 through August 31 of the next year. Each year will begin with the seating of new members, and the determination of a specific agenda for the ensuing year. Each committee shall accomplish these organizational agenda items by September 30 (or as close to this date as possible) of each year.
(1) New committee appointments are to be determined, as specified, no later than August 15, and committee members are to be seated by September 1.
(2) The committee chair shall direct the activities of the committee and preside over its meetings, with the assistance of the vice chair.
(3) Committee officers shall serve for a period of one academic year beginning with the organizational meeting in which they were appointed or elected and extending through the next organizational meeting the following year.
(4) The initial formation of each committee shall be under the direction of the appointed chair. The first organizational meeting will be scheduled and called no later than September 10th of each new academic year.
5. Standing committees shall keep and approve minutes of all meetings. The Dean’s office representative shall be responsible for the timely preparation of the minutes. Minutes shall be publicized within 48 hours of approval by the Committee. When accepted and approved by committee membership, minutes shall be distributed to the Executive Council through the designated liaison. When such minutes include a specific recommendation or policy for faculty consideration, the Executive Council shall communicate recommendations to the standing committee within thirty working days after receipt. This paragraph is not intended to preclude the chair of a standing committee from making recommendations on policy changes to the faculty that may not conform to the recommendations of the Executive Council.
ARTICLE III – STANDING FACULTY COMMITTEES
SECTION A: FACULTY AFFAIRS COMMITTEE
1. The membership of the Faculty Affairs Committee shall be comprised of:
(1) Two members of the faculty from each academic department in MUSOP elected by the faculty members of the department. One member of each academic department must be tenured if available.
(2) Two faculty members elected at-large from the entire faculty.
(3) Neither the Dean of MUSOP nor the academic department chairs are eligible for election to the committee.
(4) The Associate Dean shall preside over the Promotion and Tenure process. The Associate Dean will only cast a vote in the event of a tie.
2. The Faculty Affairs Committee shall serve as the standing peer faculty evaluation body whose duties include but are not limited to conducting all individual faculty activity evaluations requested by the Dean for purposes of recommending academic promotion, for the awarding of tenure, and in special circumstances for the continuance of tenure (tenure competency reviews when required). This Committee shall also represent the entire faculty of the School in all matters pertaining to the purposes and powers of the faculty as defined in University or School of Pharmacy Bylaws and policies. This Committee, as an advocate of faculty welfare, may thus consider all matters of relevant business referred to it by the faculty, as well as by the Dean or other faculty officers. In more specific terms, this committee shall develop policy and make recommendations pertaining to:
(1) Procedures and instruments to be used in the evaluation of individual faculty activity by students and faculty peers for the evaluation of petitions for promotion and tenure.
(2) Any other matter pertaining to faculty welfare.
(3) This committee shall develop policy and make recommendations to the faculty as required in all matters relating to faculty development. Such activities shall include:
(a) Planning workshops, speakers, retreats or other structured activities designed to enhance the teaching skills of the faculty. One or more faculty development workshops shall be conducted each academic year.
(b) Fostering activities or identifying individuals that will increase the support of teaching enhancement and recognition.
3. The Faculty Affairs Committee shall also be responsible for the maintenance of MUSOP Bylaws, and will also advise the Executive Council on recommended changes, additions or deletions to MUSOP Faculty and Staff Policy and Procedures. The Committee will review the MUSOP Bylaws every 3 years.
4. The Faculty Affairs Committee shall elect its own officers at its initial meeting of each new academic year and report its minutes, policies and recommendations to the Dean.
5. The Faculty Affairs Committee shall serve as the standing committee of the faculty to foster, promote and assess teaching enhancement. Specific activities include, but are not limited to the following:
(1) Provision of a written, individual peer evaluation regarding the teaching effectiveness of a faculty member at the faculty member’s requests. The results will be reported to the faculty member and his/her academic department chair. The results may be included as part of the faculty members formal evaluation at the discretion of the chair.
(2) Conduct a peer review of teaching effectiveness of each faculty member who has requested consideration for promotion or tenure. The results of this review shall be included in written form in the promotion or tenure report of the Committee. A copy shall also be delivered in writing to the candidate who may, at his/her discretion discuss the review with his/her academic department chair.
6. To accomplish the work in the several areas of responsibilities, this Committee may be divided into subcommittees under the direction of subcommittee chairs.
SECTION B: CURRICULUM COMMITTEE
1. The membership of the Curriculum Committee shall be comprised of:
(1) One member of the Executive Council who serves as an Ex Officio member without vote and functions as a liaison to the Executive Council. The Ex Officio member shall be appointed by the Dean.
(2) Two faculty members from each academic department, and two selected at-large from the entire faculty.
(3) One professional pharmacy student from each class elected by the Pharmacy Student Senate. The professional pharmacy students will have a total of one vote.
(4) Two practicing pharmacists appointed by the Dean who are not paid faculty members of MUSOP.
(5) The Director of Student Affairs and Assessment shall serve as an ex-officio member without a vote, for service on the Assessment Subcommittee.
2. The Curriculum Committee will have two primary subcommittees:
(1) The Curricular Affairs Subcommittee (CAS), and
(2) The Assessment Subcommittee (ACS)
3. The Curricular Affairs Subcommittee shall be responsible for conducting a continuing appraisal and evaluation of the current professional pharmacy education curriculum, and developing recommendations for curricular revisions to assure optimal student learning and outcomes. To accomplish this essential goal, this committee shall have both the responsibility and right to:
(1) Develop and maintain a description of expected student learning and outcomes in terms of the total curriculum and each discrete course within the curriculum. The document shall be written in terms of competencies and published annually on the MUSOP Website.
(2) Review the content of individual and collective courses as to the completeness and contemporary nature of the content, and contribution to the breadth, depth and value to the total curriculum, according to the expected competencies of students completing each course.
(3) Promote and support the development of innovative new course offerings or mechanisms to enhance student learning.
(4) Have responsibility for monitoring and assessing curricular continuous quality improvement.
4. The Assessment Subcommittee is charged with assessment of student learning. This committee shall develop policy and make recommendations to the faculty as required in all matters relating to assessing student progress in achieving the educational outcomes as identified by the faculty of MUSOP as follows:
(1) The Assessment Subcommittee (ACS) will define and delineate student educational outcomes for each year of the professional program, according to the educational outcomes identified by the faculty. These outcomes shall be annually communicated in writing to the students in the Student Handbook.
(2) At the beginning of the spring semester each year the ACS shall conduct assessments of each student’s progress towards accomplishing the outcomes defined and delineated for each year.
(3) In cooperation with the faculty, the ACS shall develop remediation programs for students who do not accomplish the outcomes.
(4) By April 1st of each year, the ACS shall deliver a confidential report regarding each student’s performance, with recommended action, to the Student Affairs Committee.
(5) By May 1st of each year, the ACS shall deliver a summary report regarding the students’ outcomes to be presented to the faculty at the spring faculty meeting.
(6) Have responsibility for monitoring and assessing curricular continuous quality improvement.
5. The Curriculum Committee and its subcommittees shall report its minutes, recommendations and policies to the faculty as specified in Article II, Section B, paragraph 5.
SECTION C: STUDENT AFFAIRS COMMITTEE
1. The Student Affairs Committee (SAC) shall be comprised of the following membership:
(1) One member of the Executive Council who serves as an Ex Officio member without vote and functions as a liaison to the Executive Council. The Dean shall appoint the Ex Officio member.
(2) Two members of the faculty from each academic department.
(3) Three faculty members selected at-large from the entire faculty elected by the faculty.
(4) One professional pharmacy student from each class elected by the Pharmacy Student Senate. The professional pharmacy students will have a total of one vote.
(5) Two practicing pharmacists appointed by the Dean who are not paid faculty members of MUSOP.
(6) Student and practitioner representatives shall serve for one year.
(7) The Director of Student Affairs and Assessment shall serve as an ex-officio member without a vote.
2. The SAC shall serve as the standing faculty committee to develop policy and to make recommendations to the faculty pertaining to standards for professional pharmacy student recruitment and admission to the existing program, and for academic standards required for curricular progressions and completion. This Committee shall also establish and recommend standards for the awarding of professional pharmacy student scholarships, awards and prizes, and shall supervise such awards.
(1) According to the Buckley Amendment, i.e., Family and Educational Right to Privacy Act (FERPA), student and practitioner members of this committee shall not have access to students’ records, and shall not participate in student grievance and progressions procedures.
(2) Student and practitioner members of this committee may participate in interviewing students, submitting written recommendations to the committee, and contributing to nominations for student awards.
3. To accomplish the work in the several areas of student affairs, this committee shall be divided into subcommittees, under the direction of subcommittee chairs to consider the natural divisions of student admissions, academic progressions and awarding scholarships and student awards.
(1) The Student Admissions Subcommittee shall be comprised of the Ex Officio member and all members of the SAC. The Ex Officio member shall serve as permanent secretary for this Subcommittee. This Subcommittee shall review all applicants for admissions to the professional programs of MUSOP, conduct interviews, and make recommendations to the Dean regarding the admission of students.
(2) The Student Progressions Subcommittee shall be comprised of the Assistant Dean for Professional Affairs or equivalent, who shall serve as the permanent secretary of the Subcommittee, and four faculty members, with at least one faculty member being selected from each academic department. The Student Affairs Committee Chair shall appoint the Subcommittee Chair.
(a) This Subcommittee shall review the credentials of applicants for advanced standing in one of the professional programs of MUSOP and recommend to the Student Affairs Committee the appropriate placement of students within the curriculum.
(b) This Subcommittee shall annually review each professional student for satisfactory progression through the curriculum, considering the report and recommendations of the Student Assessment of Learning Committee. This Subcommittee shall recommend to the Student Affairs Committee the status of each professional student, either for continuance, continuance with remediation, probation for one year with remediation, suspension or dismissal. The Student Affairs Committee shall make its recommendation to the Dean by June 1st of each year regarding each student enrolled in MUSOP.
(3) The Student Awards Subcommittee shall be comprised of three faculty members, with at least one from each academic department. This Subcommittee Chair shall be appointed by the Chair of the Student Affairs Committee. This Subcommittee shall seek nominations and applications for student awards, including School administered scholarships, cash awards and other awards for achievement, and recommend recipients to SAC. The SAC shall identify students for each award and recommend the recipients to the Dean.
4. The minutes, reports, recommendations (absent student specific recommendations), and policies of this standing committee shall be reported to the faculty as specified in Article II, Section B, paragraph
SECTION D: HEARING COMMITTEE
1. MUSOP Hearing Committee shall be appointed by the Dean only when the need arises for a hearing to dispute dismissal of tenured faculty, dismissal of non-tenured faculty during their appointment, or non-reappointment of a non-tenured faculty for reasons that violate academic freedom, for constitutionally impermissible reasons, or for claims of significant noncompliance with Marshall University’s established standards or prescribed procedures.
2. MUSOP Hearing Committee shall be comprised of the following:
(1) Three members appointed by the Dean.
(2) Three members selected by the concerned faculty member.
(3) A chair chosen by mutual agreement between the concerned faculty member and the dean.
(4) All members of the committee must be tenured if possible.
(5) The members shall hold appointments in MUSOP; the chair shall hold primary academic appointment in the College of Health Professions or the School of Medicine.
(6) Service on the Hearing Committee shall be voluntary on the part of the faculty member.
3. The hearing shall be scheduled upon request of the faculty member who has been dismissed, or non-reappointed, and the committee shall function in accordance with the Board of Governors’ Rules.
ARTICLE IV – ACADEMIC APPOINTMENTS
SECTION A: FACULTY APPOINTMENTS
1. Establishing rank and awarding tenure in MUSOP shall conform to the policies of the Marshall University Faculty Handbook (The Greenbook).
2. On or before the initial term of appointment, a full-time faculty member shall be notified of the option for either a tenure or non-tenure track position. Upon being so notified, a faculty member who is offered an initial appointment in a non-tenure track position may elect a tenure track appointment if available. On or before July 1st of each year and prior to the third anniversary of the initial appointment, the faculty member may petition to be re-appointed in a tenure track position. If the department has an available tenure track position, the faculty member may be recommended by the Chair for re-appointment to a tenure track appointment. If the Dean and Provost concur, the faculty member will receive an appointment on tenure track.
SECTION B: TENURE AND PROMOTION DECISION
The Tenure and Promotion decision process will conform to the MUSOP policy and procedures.
1. Each academic department in MUSOP will establish the criteria, standards and guidelines to be considered in the tenure and promotion decision of the department. The Dean shall approve these standards and guidelines and monitor their application.
2. The Faculty Affairs Committee of MUSOP shall be the School-wide committee charged with tenure and promotion reviews, following the review and recommendation of the academic department.
3. The procedure for conduct of peer review of any faculty member for purposes of recommending promotion or awarding of tenure, and in special circumstances for the continuance of tenure (tenure competency reviews when required) shall be as follows:
(1) Peer review deliberations shall be confidential, and members of the committees may not share information with any petitioner or other individual who is not a member of the peer review committee.
(2) A faculty member must petition the Dean for peer review. The petition shall be in writing and presented by June 1 to the Dean of MUSOP, the chair of the faculty member’s academic department, and the Chair of the Faculty Affairs Committee prior to the academic year the faculty member desires to undergo peer review. The petition shall request peer review for promotion, tenure, or both, where applicable.
(3) All tenure track faculty members not yet tenured must be notified to seek peer review in writing by the Dean before September 1 of their sixth year, inclusive of any credit for prior appointments in other institutions.
(4) Faculty members not awarded tenure will be given notification of a terminal, one-year contract, prior to May 1 of the seventh year.
(5) Immediately upon receipt of a written petition for peer review, the Chair of the Faculty Affairs Committee shall institute the normal procedure to conduct a peer review of the faculty member’s teaching for subsequent review by the Faculty Affairs Committee. (See Article III, Section A, paragraph 5).
(6) The petitioner, in consultation with his/her academic department chair, shall develop a dossier of the faculty member’s accomplishments, according to the prescribed format as established by his/her department. The petitioner may include any other such information that the faculty member elects to document the faculty member’s performance in assigned duties. The complete dossier must be presented to the academic department chair in its final form on or before July 1 in the academic year before the faculty member desires to be considered for peer review.
(7) Once the academic department chair has received the faculty member’s complete dossier and any supporting information, the academic department chair shall call a meeting of all tenured (when tenure is being considered) faculty at a higher academic rank than the petitioner for purpose of departmental review of the petition. This body will serve as the Faculty Promotion and Tenure Committee. Neither the chair of the department nor the Dean of the School shall participate in the Faculty Promotion and Tenure Committee deliberations and vote. The Faculty Promotion and Tenure Committee will review the faculty member’s performance according to the criteria, standards and guidelines for promotion and tenure in the Department, current at the time the faculty member petitions for peer review, including any other relevant information submitted by the petitioner. The Faculty Promotion and Tenure Committee will vote anonymously on the petition. Only those votes that contain a written justification for the vote shall be recorded. The vote tally and the justifications shall be transcribed to maintain confidentiality and will be appended to the petitioner’s dossier by the academic department chair. The Departmental review shall be completed by September.
In the event that the department does not contain individual faculty with the qualifications required for performance of departmental peer review, the department chair and petitioner should collaboratively agree upon a method for proceeding. The departmental chair and petitioner may choose to either 1) convene an ad hoc committee of qualified peers from within the professional academy for the purpose of performance of peer review, or 2) dismiss the requirements for departmental peer review.
Should convening an ad hoc committee be chosen, the department chair and petitioner shall both submit names of four potential committee members. Each individual nominated for peer review service must not be serving as an external dossier reviewer or in some other capacity within the tenure and promotion process. The departmental chair will recruit four individuals to form the ad hoc committee – two from both the department chair and petitioner lists. The departmental chair shall select one of the ad hoc committee members to serve as the committee chair.
(8) Once the departmental committee review has been completed, the academic department chair shall write a recommendation for promotion and or tenure with justification. The academic department chair shall solicit external peer reviews of the petitioner’s dossier. The written recommendation and all external peer reviews and the petitioner’s dossier and all information provided by the faculty member shall be delivered to the chair of the Faculty Affairs Committee no later than the first Monday following October 1 of the academic year the faculty member petitions for peer review.
(9) Once the Chair of the Faculty Affairs Committee has received the faculty member’s dossier, supporting information, and the academic Chair’s recommendation, including external peer reviewers’ comments, the Chair of the Faculty Affairs Committee shall call a meeting of the Faculty Affairs Committee to review the dossier and all additional information. The faculty member shall be reviewed according to the standards and guidelines for promotion and tenure of the academic department the faculty member holds a majority appointment, current at the time the faculty member petitioned for peer review. The Committee may, at its discretion, solicit external peer reviews of the faculty member’s dossier and all appended information, excluding the academic department Chair’s recommendations and departmental vote, to assist in its deliberations. The Committee shall append a written recommendation with justification and present the complete dossier along with all information to the Dean of the School no later than November 15 in the academic year the faculty member petitions for peer review.
(10) The Dean shall review the dossier and all appended information and recommendation according to the standards and guidelines for promotion and tenure current at the time the faculty member petitioned for peer review. The Dean may, at his/her discretion, solicit external peer reviews of the faculty member’s dossier, including affidavits and information appended by the petitioner, but shall not include any recommendations given at prior stages of the review. The Dean shall append a written recommendation to the dossier with justification and present the complete dossier along with all appended information, recommendations and external reviews to the Provost according to the University prescribed timetable. The Dean shall provide to the petitioner an oral summation of prior recommendations and the Dean’s recommendation maintaining confidentiality of any person’s recommendation
(11) The identity of all internal and external peer reviewers shall be held confidential. The petitioner shall have access to the content of the reviews with all information that could identify the reviewer obliterated.
(12) The faculty member may provide a written rejoinder to the Dean on the Committee’s oral recommendation within 10 days of receipt of the recommendation.
4. An academic department may recommend tenure at the time of the initial appointment of an associate or full professor in exceptional cases. In accordance with The Greenbook, persons holding a rank below Associate Professor may not be tenured. This recommendation for tenure upon appointment must be initiated by the Chair of the Department, supported by a majority vote of the members of the Faculty Affairs Committee, and receive a supporting recommendation from the Dean of the School of Pharmacy. The peer review of individuals for initial appointments shall be an expedited review. Final tenure decisions rest with the Marshall University Provost.