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strategic Signature  Initiatives

Initiative: Develop a comprehensive plan and funding mechanism(s) to support the construction and renovation of priority facilities

Marshall University Facility/Land Use Master Plan 2003

CAPITAL PROJECTS PROGRAM STATEMENT

Prior to the process to employ or commission design services for a project, a program statement must be prepared, submitted and approved by the Office of the President to justify any proposed renovation, new facility and/or new addition to a facility in excess of $1,000,000.  This program statement must be documented by outlining the specific need or needs for the expansion or addition.  This statement must incorporate the following elements of the program statement:

A.  Rationale and Case for Project – Provide explicit description of program rationale by outlining the specific needs for the program requested.  This should include, but not be limited to:

1. Background or history of the existing program and rationale focus for why the expansion is necessary.

2. Existing facilities compared to the benefit provided by an expansion of physical facilities.

3. Description of benefits from program expansion as it relates to the students, faculty, staff, your specific college, Marshall University, the community and the State of West Virginia.  This should include any economic impact as well as growth benefits.

B.  Overview of Need – Give detailed explanation based on comparative data from comparable colleges or universities to support your requested expansion.  This includes but is not limited to how existing facilities are a disadvantage to Marshall University students compared to others, how expansion will correct any disadvantages to Marshall University students, and if approval is granted, the expected timeframe the requested facilities will meet the needs of the students, faculty and the University.

C.  Space Utilization and Scheduling – Provide detailed information on how this facility will be utilized, including but not limited to net assignable square feet versus gross square feet. For academic buildings specify the utilization of assignable square footage for scheduling classrooms and/or students based on a six day, 14 hour-per-day schedule by percentage of utilization, giving emphasis on how the utilization will allow more access by students and faculty to needed programs.  Give detailed percentage of space utilization of each area of the requested new facility.

D.  Building Design Concepts and Elements to be Included – Provide a detailed description of building amenities as follows:

1. Number of classrooms, offices, teaching labs, etc. along with estimated occupants for each space.

2. Special needs requirements, such as but not limited to lab space, research space, medical clinics, studies, sport requirements, etc.

3. Other building highlights necessary for successful expansion.

E.  Elements of Technology Interface – Information Technology requirements, including but not limited to voice and data systems, networking, interface, digital video conferencing, number of access points, work stations, etc.

F.  Project Schedule – Provide a timeline schedule, including but not limited to following items:

1. Phase I program statement

2. Program statement review

3. Program approval

4. Expression of Interest (Architect selection process)

5. Architect contract process

6. Program analysis

7. Schematic Design Phase

8. Marshall University’s review and Board of Governor’s approval

9. Design Development Phase and approval

10. Construction Document Phase and approvals

11. State Fire Marshal’s review

12. Bidding Phase

13. Award of construction contract

14. Construction Contract Administration Phase

15. Building commissioning, testing and move in

16. Date of first class schedule

Note:     At any of the above phases from program submission to competitive bid phase, the project may be delayed or halted based on the decision of the President and/or the Board of Governors.

G.  Project Site – Give detailed description of intended site for the new facility.  This description should outline, but not be limited to the following items:

1. Exact location with boundaries clearly established.

2. Property acquisition projected by cost.

3. Building access requirements for pedestrians as well as vehicles.

4. Define adjacent land availability for project sequencing and future expansions.

5. Location of all utilities for project needs and any relocation requirements.

H.  Project Financing – Provide detailed funding sources for this project based on gross square footage of the project.

I.  Proposed Budget – Give detailed list of costs for project, including but not limited to:

1. Capital Budgeting

1. Property acquisition

2. Parking

3. Building costs

4. Design fees

5. Total

2. Operating Budget

1. Staffing

2. Utilities

3. Other

4. Total

*   Include possible revenue sources to fund the Capital Costs and the annual Operating Costs.

J.  Architectural Design

1. Code Requirements

1. Accessibility and Disability Requirements

2. Corridors

3. Lobby and Stairways

4. Fire Suppression Systems

5. Fireproofing

6. Smoke Evacuation Systems

7. Rated Assemblies

8. Rating Classification of Building

9. Use and Description

10. Space Utilization

2. Building Exterior Design

1. Adjacencies and Proximities

2. Aesthetics

3. Parking and Site Lighting

4. Safety and Security

5. Receiving Area

6. Site Utilities (water, gas, electric, telephone, data, drainage, storm sanitary)

7. Construction Material

8. Foundation Type and Super Structure

9. Roof System

10. Exterior Columns and Doors

11. Window Systems

3. Interior Design

1. Ceilings

2. Walls

3. Columns

4. Doors, Hardware and Keying

5. Offices

6. Instructional Facilities

7. Fixed Equipment (casework, shelving, locker-room, etc.)

8. Restrooms

9. Signage

10. Storage

11. Support Systems

12. Workrooms

13. Elevators

14. Floor Systems and Finishes

15. Janitorial Requirements

4. Mechanical Design

1. Building Systems, Cooling, Heating and Ventilation

2. Energy Conservation

3. Domestic Cold Water

4. Domestic Hot Water

5. Sanitary Piping

6. Storm Piping

7. HVAC Control System (D.D.C.)

8. Other System Requirements

9. Mechanical Space Requirements

10. Elevator Requirements

5. Electrical Design

1. Service Size

2. Cabling, Electric

3. Information Technology and Networking (Telephone/Data Cabling)

4. Digital Audio and Video Requirements

5. Grounding and Lightning Arrester Systems

6. Emergency Generator

7. Lighting and Lighting Controls

8. Keyless Entry Requirements

9. Energy Conservation

10. Electrical Space Requirement

6. Specialty Requirements

1. Coat Racks, Bathroom and other Accessories

2. Clocks and Synchronizations

3. Computers and Server Requirements

4. Laboratories

5. Laboratory Systems and Piping Requirements

6. Raised Floor System

7. Hazardous Waste Requirement

8. Production Studios

9. Audiometric Diagnostic Booths

10. X-ray Rooms

11. Imaging Facilities

12. Display Areas

13. Food Service and Dining

14. Fitness or Exercise Areas

15. Medical Use Requirements

16. Athletic Use Requirements

K.  Furniture and Equipment

1. Fixed or Built-in Furniture and Equipment

2. Moveable Furniture and Equipment

3. End-User Provided Furniture and Equipment

L.  Project Construction

1. Architectural Fees Estimate

2. Construction Cost Estimate

3. Code Review Fees

4. Property Acquisition and/or Site Survey

5. Opening and Operational Cost Estimate

6. Personnel

Further, all new facilities must be in keeping with the guidelines established in the 2003 Campus Masters Plan.  In order to properly plan the expansion of Marshall University, any deviations from the latest version of the Master Plan must be authorized by the Office of the President and the Marshall University Board of Governors.

In order to foster collegiality, each project must create environments which encourage interaction and discourse among students, faculty and staff.  This potential should be recognized in the development of internal and exterior environments as well as be in line with the architecture and history of our campus.

Once Items A through I of the Program Statement have been approved by the Office of the President, the President may choose one of the following actions:

• Proceed to getting Board of Governors approval to continue the project under the “Programming and Design Guidelines” for Capital Projects managed by the university’s Facilities Planning and Management Office.

• Proceed to getting Board of Governors approval to continue the project utilizing a private developer; specifying the design/build/financing/ownership/operations of the project and the role of the Facilities Planning and Management Office.

• Take the project under further review.

• Cancel the project based on his discretion.

Note:    Services of outside professional design firms are not to be employed without consent of the President and the Board of Governors.

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