Essential services
are non-competitive
goods and services bought by departments and paid by Accounts Payable
without
a purchase order. Authorization to make payment is a responsibility
of the department head with payment affected through the use of the
general encumbrance form in Banner.
Note:
There is no dollar
limit to essential services.
Only when the goods
and services are non-competitive may they be included below as essential
services.
Accreditation
fees
Advertising
Association
dues (must be on approved list in Accounting)
Books and
related items, including those for libraries and bookstores
Cash advances
Contracts for
artists, entertainers and speakers with no terms and conditions
BOG48 Agreement may be used with
signature of department head
Credit card
fees, charges, and related charges
Employee
travel, subsistence, and other reimbursement
Federal, state,
county, and municipal fees and assessments
Hospitality
expenses; all require TMO 3.0 form
Insurance
premiums
Inter/intra institutional
charges and fund transfers
Interlibrary
loan charges
License fees of
all types
Maintenance
contracts which do not contain terms and conditions
Medical and
doctor's fees, prescriptions, drugs, medical sundries, fees for
human subjects, medical studies, tests, x-rays, CAT scans, MRIs,
and emergency medical procedures and tests of all types
Motor vehicle
and aircraft fuel
Postage
Refunds
Registration
and tuition fees
Resale
merchandise, sundries, food, and related items used by auxiliary
services
Shipping,
handling, and freight charges
Software
licenses and maintenance which do not contain terms and
conditions;
Student awards,
scholarships, stipends, loans, and grants of all types
Subscriptions,
periodicals, and publications
Temporary space
rentals which do not contain terms and conditions
Utilities of
all types, including cable TV and connections and disconnections
Please note that
if any of the above include terms and conditions as a condition of sale,
service, or purchase, they must be reviewed and approved by Purchasing
prior to release. Submit such orders on an electronic requisition and
forward the attachments to Purchasing for final processing.
Individuals who
fail to adhere to these University policies may be held liable in accordance
with 18B-5-6 of the West Virginia Code.
NOTE:
The above are applicable currently only to University purchases and
do not include Research or Foundation policies or procedures.
Interim
MURC Purchasing Policy (PDF file)
One John Marshall Drive, Old Main 108, Huntington, West Virginia
25755-4100
Ph: 304.696.3157
Fx: 304.696.3333
