RHA Constitution

RESIDENCE HALL ASSOCIATION (RHA)

AND

HALL COUNCIL (HC)

CONSTITUTION AND BY-LAWS

MARSHALL UNIVERSITY

HUNTINGTON, WEST VIRGINIA

ARTICLE I:            NAME

Section 1.            Residence Hall Association will be the governing council of each buildings Hall Council and hereafter referred to as RHA.

Section 2.            Hall Council will be the name of the affiliate, hereafter referred to as HC.

Section 3.            National Residence Hall Honorary will be the name of the sister organization, hereafter referred to as NRHH.

ARTICLE II:           PURPOSE

The purpose of RHA is to govern Marshall Universality HC, represent their members, and other students residing in the residence halls of the university. It is also the purpose of this organization to improve the physical, academic, and social environment; to promote the interest of the individual resident student at the university; to assist with the collection and coordination of the HC programming fund; and to assist and support the HCs educational, recreational, developmental, and social programs considered to be in the best interest of the residents.

ARTICLE III:         AFFILITATION

Section 1.                            RHA is an affiliate of the following organizations:

A. National Association of College and University Residence Halls, Inc. (NACURH)

B. Central Atlantic Association of college and University Residence Halls (CAACURH)

C. National Residence Hall Honorary (NRHH)

D. Marshall University Housing and Residence Life

ARTICLE IV:         MEMBERSHIP

Section 1.                            All university residence hall students gain membership in RHA through their HC membership.

A. Membership in the organization shall be without regard to race, sex, ethnic origin, religious affiliation, sexual orientation, or class standing. Any student, upon leaving the residence halls, will forfeit their membership and any privileges associated with it.

B. In accordance with the policies of Marshall University and all national organizations represented on our campus, hazing will not be permitted. All acts of hazing by any organizational member are forbidden.

Section 2:            Voting members shall be:

A. RHA: Members of the Executive Board

B. HC: Any resident who is a HC member, excluding resident advisors

ARTICLE V:          COUNCIL COMPOSITION

Section 1: RHA shall be composed of at least an advisor, president, vice-president, secretary, treasurer, Eco-Rep, NRHH representative, and a National Communications Coordinator (NCC). The advisor is an ex officio member (non-voting). This shall for the Executive Board of RHA.

Section 2: Individual HCs shall be composed of at least an advisor, president, vice-president, secretary, treasurer, eco representative and at least one representative from each floor of the building. The advisor has the discretion to adjust the number of floor representatives based on the community. The advisor is an ex officio member (non-voting). The officers and advisor shall form an Executive Board for each individual building HC.

ARTICLE VI:         AMENDMENT PROCEDURE

Section 1:                            Amendments shall become valid under the following procedures:

A. An amendment may be introduced to the Executive Board by any member of RHA at any regular session. The proposed amendments shall be debated at the subsequent session.

B. A majority vote of the members elected shall be necessary for Executive Board approval of regularly proposed amendments. Approval of the RHA President shall not be required.

Section 2:                            A constitutional amendment shall become law and go into effect after ratification by a majority of the HC/RHA populous.

Section 3:                            A constitutional amendment shall become effective as hereunder provided:

A. If a proposed constitutional amendment is ratified in a Special Election, it will become law and go into effect as soon as the session following the next Regular Election convenes.

B. Regular election – if a proposed constitutional amendment is ratified in a Regular Election, it will become law and go into effect as soon as the session following the next Regular Election convenes.

C. Specified Time – if a proposed constitutional amendment with provisions for special time for enactment is ratified, those provisions shall be enacted at that specific time.

ARTICLE VII:        RULES OF ORDER

All matters not covered in the constitution shall be governed by the latest edition of “Robert’s Rules of Order”.

ARTICLE VIII:      QUALIFICATIONS AND ELECTIONS

Section 1:                            Qualifications for RHA Executive Board members

A. Undergraduate candidates for RHA Executive Board must have achieved a cumulative grade point average of 2.3, be enrolled for at least twelve (12) credit hours of classes, and must have satisfactorily completed the minimum number of credit hours required for full-time fee assessment during one spring, fall, or summer term prior to their participation in RHA. Undergraduates must maintain a 2.3 cumulative grade point average and satisfactorily complete twelve (12) credit hours during the spring and fall semesters of their term.

B. Graduate Students are required to achieve a cumulative grade point average of 3.0, be enrolled for at least six (6) credit hours of classes and must have satisfactorily completed the minimum number of credit hours required for full-time fee assessment during one spring, fall, or summer term prior to their participation in RHA. Graduate Students must maintain a 3.0 cumulative grade point average and satisfactorily complete six (6) credit hours during the spring and fall semesters of their term.

C. All students running for positions must be in “good standing” at the university judicially. If a student has a judicial record, their eligibility will be determined at the discretion of the advisor of RHA.

D. If a student falls below full time status they must first receive approval from the RHA advisor.

E. If a student’s cumulative GPA falls below a 2.3 they will be placed on probation for one semester. If they fail to bring their GPA back up they will be asked to resign from their position.

F. The RHA position is a full academic year obligation beginning August until May.

Section 2:            Elections

A. RHA Executive Board members shall be elected in the regular elections in spring of each year. The election date shall fall no earlier than the month of March and before May, in order to prepare the incoming President, Vice President, NRHH representative, Secretary, Treasurer, and National Communications Coordinator (NCC). The exact date shall be determined by the Executive Board.

a. Each candidate shall have the opportunity to submit an election platform that will be made available to those who attend the election. The time, date, and location of the election shall clearly be advertised throughout the halls.

b. The President will facilitate or delegate facilitation of the election. Nominations will be open week before elections and remain open until elections begin, at which point the facilitator will close nominations.

i. An incumbent cannot facilitate a running election.

c. Each candidate will have the opportunity to give a five minute speech during the election. A question and answer period, not to exceed five minutes, shall follow each speech. All questions must be directed at the facilitator, and must be appropriate for all candidates and may not be biased towards any candidate, unless it addresses something said in their speech. The facilitator has final say over what questions will be accepted or rejected.

d. Elections are open to all residents of the residence halls. All members of RHA, including student staff, have a vote.

B. Elections for Hall Council presidents, vice presidents, secretary, treasurer, and eco-representative shall take place within three weeks of when classes begin.

a. The designated Hall Election officer will make available candidacy petitions at the front desk of each hall in accordance to each hall’s bylaws.

b. Each candidate shall declare their candidacy by submitting a candidacy petition to the designated Residence Hall Director.

c. Each candidate will have the opportunity to speak for three minutes at the Hall Council meeting with their respective hall prior to the election as directed by the designated Residence Hall Director.

d. Voting shall be done as follows:

i. Must be taken by ballot.

ii. Voting shall be held for no longer than two days.

iii. Votes must be counted in the presence of a member of the RHA Executive Board and the results reports back to the hall and the RHA Executive Board within 24 hours of the end of the voting along with a complete list of contact information for the newly elected board.

e. The candidate for each office receiving the majority of the votes cast for that office shall be declared the winner.

f. In the event that no candidate for an office receives a majority of the votes cast for the office, the two candidates receiving the most votes shall be in a run-off election taking place one week after the original election.

g. The newly elected Hall President must begin attending Executive Board meetings the first week after elections are completed for the fall semester

Section 3:            Vacancies

A. If a vacancy arises in the office of the RHA president in case of resignation, removal, disability, or death, the order of succession shall be:

a. Vice President of RHA

b. The representatives of RHA shall meet and elect a replacement within fifteen (15) days of the official announcement of vacancy.

B. If a vacancy arises in any other office of RHA in the case of resignation, removal, disability, or death, the President shall appoint a new officer with the advice and consent of the RHA Executive Board.

Section 4:            Newly elected members shall fully assume office:

A. RHA Executive Board – the day following spring commencement of the year of their election.

B. Hall Council shall begin immediately following election results.

Section 5:            All students residing in the residence halls have the right to vote in all elections presented to the Student Body.

ARTICLE IX:         SENIOR ADVISOR

Section 1:                            The Senior Advisor to the RHA Board shall be appointed by the department of Housing and Residence Life.

Section 2:                            The purpose of the Senior Advisor shall be to:

A. Decide RHA constitutional questions.

B. Review cases involving impeachment of RHA officers.

C. Advise RHA in matters concerning the Marshall Student Court.

D. Mediate disputes between HCs.

E. Approve all requests for additional monies from the department as well as approving purchases made with state funds.

F. Review performance and determine RHA and HC officer pay provided by the department.

G. Be the liaison between RHA/HC members and the Department of Housing and Residence Life when it pertains to officer pay.

ARTICLE X:           ADVISOR

Section 1:                            The Advisor to the Hall Council Board shall be appointed by the Department of Housing and Residence Life.

Section 2:                            The purpose of the Advisor shall be to:

A. Decide HC constitutional questions.

B. Review cases involving impeachment of HC officers.

C. Advise HC in matters concerning the Marshall Student Court.

D. Mediate disputes between HC members.

E. Approve all requests for additional monies from the department as well as approving purchases made with state funds.

F. Review performance and determine HC officer pay provided by the department.

G. Be the liaison between RHA/HC members and the Department of Housing and Residence Life when it pertains to officer pay.

ARTICE XI:           ATTENDANCE

Section 1:                            Attendance to all RHA/HC meetings is mandatory for all officers.

A. Attendance is defined as being at the meeting from the time the meeting is called to order to the time in which it is adjourned.

a. An oral roll call will be taken at the beginning of each meeting and conducted by the Secretary.

B. The RHA/HC President may excuse absences provided members notify them at least 24 hours prior to the meeting with the name of their proxy. Valid excuses shall include but not limited to: Family emergency or illness. The ultimate decision on whether or not an absence is excused lies with the RHA/HC President (under the supervision of the RHA Senior Advisor/HC Advisor).

C. Any unexcused absence shall result in censure of that member at the next meeting only if and when ruled as such by the RHA President.

D. The President shall notify the RHA Executive Board members who do not meet the established attendance requirements.

E. Members must send proxies for any absence.

a. Proxies must live in the same residence hall as the absent HC officer, and must sign in the place of the absent officer for the HC to be credited with attendance.

b. Proxies shall exercise the same rights and privileges of the member at General assembly meetings in which they serve as a proxy.

c. Failure to send a proxy for a full General Assembly meeting in which an officer shall be absent shall place the offending Hall Council in bad financial standing, as defined by the RHA Financial Policies.

d. Delinquency in attendance for General Assembly and Committee meetings shall be grounds for disciplinary action.

Section 2:                                            Attendance to outside RHA committee meetings will be as follows: Attendance policy (Article X, Section 1, A-E) applies.

A. Student Government Association attendance is required for the RHA President and Vice President or their designee(s).

B. Signature Events Committee Meetings is mandatory for the RHA Secretary and Treasurer or their designee(s).

C. University Sustainability Committee attendance is mandatory for the RHA Eco Rep or their designee.

ARTICLE XII:        IMPEACHMENT

Section 1:                            Impeachment may be initiated by:

A. More than two unexcused absences from meetings by RHA/HC officers per semester.

B. Residency outside of Marshall University residence halls.

C. Breech of duties, as may be determined by a two-thirds vote of acting voting members.

Section 2:                            Impeachment procedures are as follows:

A. A letter is sent by the RHA/HC executive officers to their respective executive boards and the person against whom action is being taken.

B. The RHA/HC President and advisor shall convene a meeting to review the case. Person(s) against whom action is being taken must be informed of the said meeting twenty-four hours in advance and may be present to argue their point.

C. Upon recommendation of the RHA/HC President and/or advisor, a vote is taken by the active voting membership of the RHA/HC. A two-thirds vote in favor of the dismissal is required to remove a person from their position.

D. Appeals may be made to RHA within three business days from the time of the vote. Appeals must be in writing and sent to the Director of Housing and Residence Life or their designee.

ARTICLE XIII:       RESIGNATIONS

Persons wishing to resign from their positions should do so in writing forty-eight hours prior to the date effective. Letters of resignation are to be submitted to the President of RHA/HC who in turn will submit the letter to the Senior Advisor/Advisor. Any representative or officer who fails to maintain a cumulative GPA of 2.3 must submit a letter of resignation.

ARTICLE XIV:      MEETINGS

Section 1:                            RHA shall meet bi-weekly or weekly. Dates will be determined by the majority of the voting members. Except in case of emergency, at least three days’ notice of time, location, and agenda shall be given.

A. All RHA Executive Board meetings shall be open to the University community. The university community is defined as any Marshall student, faculty, or staff member.

B. Special meetings may be called as necessary by the president/advisor.

a. Notice of such meetings must be given at least twenty-four hours prior to the meeting.

b. Should such notice not be given, attendance will not be mandatory.

Section 2:                            A quorum must be present at general meetings for official business to take place. A quorum is defined as:

RHA: Fifty percent plus one (50% + 1) of those who are present shall be a quorum.

ARTICLE XV:        BY-LAWS

The RHA/HC By-Laws are the specific rules and policies by which the goals of this constitution are fulfilled. Each RHA/HC will have its own internal By-Laws subject to revision by the Executive Board. By-Laws can be created, amended, or eliminated through the passage of bills. Each By-Law will be numbered by the secretary after passage. All RHA/HC By-Laws will be kept on file by RHA/Advisor.

ARTICLE XVI:      BILLS

A bill may be presented by an RHA/HC member for consideration which concerns a:

A. Request for financial support

B. Request for programming

C. Statement of policy

D. Commendation of action of individuals

ARTICLE XVII:     VETO POWER

Veto power will go to the Director of Housing and Residence Life or their designee in the event that RHA/HC wants to do something that goes against the philosophies and mission of the Department of Housing and Residence Life.

 

BY-LAWS

I.             FUNDING ACCOUNTS

A. Checking Account

i. RHA/HC funds will be kept in a non-state checking account. Checking accounts will be required to have at least two signatures. Both will be either the Assistant Director of Housing and Residence Life, and/or their designee. An account will be opened in the City National Bank and may not be moved. That same account will be shared by all HCs and RHA.

ii. Separation of moneys will be done through bookkeeping. Bookkeeping for the account will be monitored and supervised by the RHA Treasure and the Assistant Director of Housing and Residence Life or their designee.

iii. Accounts must keep a minimum balance of twenty dollars at all times.

iv. The active voting members of each RHA/HC will bear the responsibility of all fines and debits of an overdrawn account.

v. The Senior Advisor may review any RHA/HC financial record at any time.

vi. The Treasurer of individual HCs and RHAs will turn monthly financial reports into the RHA Treasure, Senior Advisor, and Building Advisor

B. State Credit Card

i. Monies from the Department of Housing and Residence Life could be allotted to each HC and RHA depending on the current fiscal year budget.

ii. The amount will be determined by the Associate Director of Housing and Residence Life or their designee.

iii. These funds may only be spent according to the State of West Virginia Pcard rules and regulations.

iv. The Senior Advisor and Building Advisor will be the point of contact to spend these monies.

II. FUNDS REQUEST PROCEDURES

A. Requesting Funds from Checking Account:

i. A Funds Request Form must be completed. The form can be obtained from an RHA/HC member, Building Advisor, or the group Wiggio account.

ii. The form must be completed and turned in to the RHA Treasurer at least 7 days before the money is needed. Due to the requirement of signatures it may take a few days to get the check signed.

iii. Each HC/RHA must designate one person to whom all checks for money requests will be written. The Treasurer or President of HC/RHA would be preferred.

iv. All money and receipts must be turned in to RHA Treasurer 24 hours after the purchase. Be sure to balance the receipts with the money turned in.

1. Do not purchase any personal items on the same receipt that you are buying items for RHA/HC. This will cause confusion when turning in receipts and money.

2. Always return money and receipts in an envelope with- the building requesting money, how much money was requested, how much money was spent, and how much money was returned written on the outside of the envelope.

3. The Treasurer of your RHA/HC should be keeping a record of how much money is being requested and the amounts actually spent.

4. If the buildings balance is low and more money is needed a request for more money can be made to the RHA Treasurer/Senior Advisor. The request must contain how much money is needed and what the money will be spent on.

B. Requesting State PCard Funds

i. A Funds Request form must be completed. The form can be obtained from an RHA/HC member, Building Advisor, or the group Wiggio account.

ii. The form must be completed and turned in to the RHA/HC Advisor at least 7 days before the money is needed.

iii. All receipts, sign in sheets, hospitality form, and program paperwork must be turned in to RHA Senior Advisor 24 hours after the program/event. Be sure to communicate amount spent with the RHA/HC Treasurer.

1. Do not purchase any personal items on the same receipt that you are buying items for RHA/HC. This will cause confusion when turning in receipts.

2. Gift cards, alcohol, tobacco, and firearms are prohibited purchases with the State Pcard.

3. The Treasurer of your RHA/HC should be keeping a record of how much money is being requested and the amounts actually spent.

4. If the buildings balance is low and more money is needed a request for more money can be made to the RHA Treasurer/Senior Advisor. The request must contain how much money is needed and what the money will be spent on.

III. CONSEQUENCES OF FAILING TO HANDLE FUNDS CORRECTLY

A. Funds could be frozen for an amount of time determined by RHA or Senior Advisor.

B. If money turned in is short of what it should be, the amount short will have to be refunded by the person who signed the funds request.

C. Could be removed from the organization from officer position for dishonesty.

IV. IMPROVEMENT REQUESTS

A. Each HC should focus on in hall building improvements. Improvement request forms can be found on Wiggio account and from the building advisor.

i. Requests must receive majority vote by the HC.

ii. Completed forms should be signed by the HC President and the Advisor and given to the RHA President.

iii. RHA President and/or their designee will work with the appropriate staff members on the request.

B. Improvement requests can be purchased with Pcard and/or checking account funds once approval has been received from the Department of Housing and Residence Life and the RHA President.

V. ADVISORS

A. Senior Advisor:

The RHA shall have one non-voting advisor who shall be the Assistant Director of Housing and Residence Life or their designee. The duties of the advisor shall include the responsibility to advise the advisors or each building HC, and oversee the operations of RHA and HC. The Senior Advisor will approve all Pcard fund requests, oversee financial duties of Treasurer, and communicate with outside partners on contract obligations (OCM). The senior advisor will also be the liaison for RHA/HC and the Department of Housing and Residence Life when dealing with the pay for officer positions.

B. Building Advisor:

Each HC shall have one non-voting advisor who shall be the Residence Director or their designee. The duties of the advisor shall include the responsibility to attend every HC meeting and advise the voting members of HC. The advisor shall also help to advise the various HC committees and will meet on a regular basis with the Executive Officers.

VI. HC OFFICERS AND THEIR DUTIES

HC elected officers shall be the President, Vice President, Secretary, Treasurer, Eco Representative and a Representative from each floor of their respective hall.

A. Duties of the Hall Council PRESIDENT will include:

i. Shall be the representative of their hall to the RHA Executive Board.

ii. Shall reside in the residence hall they serve as was elected.

iii. Shall prepare the agenda and conduct the HC general meetings.

iv. Shall prepare a monthly calendar of events.

v. Shall appoint chairpersons of committees and committee membership.

vi. Shall represent HC to the university and to the community.

vii. Attend and participate in HC training each semester.

viii. The responsibility to conduct an audit of the HCs funds.

ix. Ensure a cooperative spirit among HC representatives which warrants a productive atmosphere for the residence hall.

x. Shall oversee the coordination and planning of one inter-hall activity and one inter-hall fundraiser per semester.

xi. Inform the Resident Director of their respective hall of the needs and concerns of all residents in a timely and accurate manner.

xii. Any other duties assigned by the By-Laws and officer contract.

B. Duties of the Hall Council VICE PRESIDENT will include:

i. Shall attend all HC meetings.

ii. Shall reside in the residence hall they serve as was elected.

iii. Shall conduct the meeting in the absence of the President.

iv. Shall post minutes of each HC meeting within one day after they become available.

v. Shall represent HC to the University and to the community.

vi. Attend and participate in HC training each semester.

vii. Shall coordinate two social program each semester.

viii. Shall communicate regularly with HC President.

ix. Shall assist HC Treasurer in implementing fundraiser.

x. Shall assist HC Secretary in marketing efforts.

xi. Shall assume the office of the President, and all duties of that office, should that

office become vacant for any reason as well as the appointment of a new Vice

President.

xii. All other duties as assigned by the By-laws and officer contract.

C. Duties of the Hall Council SECRETARY will include:

i. Shall attend all HC meetings.

ii. Shall reside in the residence hall they serve as was elected.

iii. Shall represent HC to the University and to the community.

iv. Shall record minutes at every HC meeting and distribute copies of those within 24 hours of the meeting to HC officers, HC representatives, the hall’s Resident Director.

v. Shall create marketing for building HC and updating materials with upcoming events.

vi. Shall create and upkeep of social media.

vii. Shall assist VP in implementing social program.

viii. Shall assist Treasurer in implementing fundraiser.

ix. Shall communicate regularly with HC President.

x. Attend and participate in HC training each semester.

xi. All other duties as assigned by the By-Laws and officer contract.

D. Duties of the Hall Council TREASURER will include:

i. Shall attend all HC meetings.

ii. Shall reside in the residence hall they serve as was elected.

iii. Shall represent HC to the University and the Community.

iv. Shall conduct and report all financial transactions of HC to advisor and HC members.

v. Shall complete all check requests and reconcile monies in 24 hours of purchase.

vi. Shall organize and implement one fundraiser each semester.

vii. Shall assist Secretary in marketing efforts.

viii. Shall assist VP in implementing social program.

ix. Shall communicate regularly with HC President.

x. Attend and participate in HC training each semester.

xi. Conducting meetings in the absence of the President and Vice President.

xii. All other duties as assigned by the By-laws and officer contract.

E. Duties of the Hall Council ECO-REP will include:

i. Shall attend all HC meetings.

ii. Shall reside in the residence hall they serve and was elected.

iii. Shall represent HC to the University and the Community.

iv. Shall be responsible for collecting and submitting OTMs dealing with HC members,

programs, or residents once a month.

v. Shall be responsible for collaborating with other board members to conduct an environmentally based program each semester.

vi. Shall be responsible for communicating and encouraging green initiatives to residents.

vii. Shall communicate with president regularly.

F. Duties of the REPRESENTATIVES will include:

i. Shall attend all HC meetings.

ii. Shall communicate regularly with the floor about HC meetings.

iii. Shall promote and support all HC activities.

iv. Shall meet with members of their floor to gather concerns and needs.

v. Shall maintain open communication with all officers and members of HC.

vi. Attend and participate in HC training each semester.

vii. Shall become actively involved in committee assignments as needed.

viii. Other duties assigned by the President or By-Laws.

VII. RHA OFFICERS AND THEIR DUTIES

RHA Officers shall be the President, Vice President, Secretary, Treasurer, Eco Representative, NCC, NRHH Representative.

A. Duties of the RHA PRESIDENT will include:

i. Shall be elected by the residents of the residence halls.

ii. Shall preside over meetings of the RHA Executive Board.

iii. Shall serve as an ex-officio member of all RHA committees.

iv. Shall be the official representative of the RHA to the Student Government Association and any other contact offices on the University campus.

v. Shall be responsible for the coordination and planning during interim periods.

vi. Shall have the authority to recommend students for appointment to committees established by RHA or to other committees deemed necessary.

vii. Shall be the deciding vote between ties in any voting circumstance.

viii. Shall participate in RHA training and retreat events.

ix. The responsibility to conduct an audit of RHA and HC funds.

x. Ensure a cooperative spirit among RHA representatives which warrants a productive atmosphere for the residence hall.

xi. Shall oversee the coordination and planning of at least one campus wide activity and one fundraiser per semester.

xii. Inform the Senior Advisor of the needs and concerns of all residents in a timely and accurate manner.

xiii. Shall hold 5 office hours per week.

xiv. Any other duties assigned by the By-Laws and officer contract

B. Duties of the RHA VICE PRESIDENT will include:

i. Shall be elected by the residents of the residence halls.

ii. Shall assume the duties of the President in their absence.

iii. Shall serve as an ex-officio member of all RHA committees.

iv. Shall be the official representative of the RHA to the Student Government Association and any other contact offices on the University campus.

v. Shall have full voting rights.

vi. Shall be responsible for all programming; shall also be responsible for MUDD Cup, Blood Drive, and Homecoming Spirit week preparation.

vii. Shall participate in RHA training and retreat events.

viii. Ensure a cooperative spirit among RHA representatives which warrants a productive atmosphere for the residence hall.

ix. Shall communicate regularly with the RHA President.

x. Shall hold 5 office hours per week.

xi. Any other duties assigned by the By-Laws and officer contract.

C. Duties of the RHA SECRETARY will include:

i. Shall be elected by the residents of the residence halls.

ii. Shall attend all RHA meetings.

iii. Shall record the minutes of RHA Executive Board Meetings.

iv. Shall have full voting rights.

v. Shall have minutes distributed no more than one day after the initial meeting in which minutes were taken.

vi. Shall represent RHA to the University and to the community.

vii. Shall be the official representative of the RHA to the Signature Events Committee.

viii. Shall create marketing for RHA and updating materials with upcoming events.

ix. Shall create and upkeep of social media.

x. Shall communicate regularly with RHA President.

xi. Attend and participate in RHA training each semester.

xii. Shall hold 5 office hours per week.

xiii. All other duties as assigned by the By-Laws and officer contract.

D. Duties of the RHA TREASURER will include:

i. Shall be elected by the residents of the residence halls.

ii. Shall attend all RHA meetings.

iii. Shall represent RHA to the University and the Community.

iv. Shall have full voting rights.

v. Shall be the official representative of the RHA to the Signature Events Committee.

vi. Shall complete all check requests and reconcile monies in 24 hours of purchase in conjunction with Senior Advisor.

vii. Shall supervise the dispersal of RHA state funds and checking account funds.

viii. Shall prepare a budget for the following year to be presented to RHA Executive Board for their approval before May 1 and shall submit a monthly budgetary report to the RHA Executive Board.

ix. Shall organize and implement one fundraiser each semester.

x. Shall communicate regularly with RHA President.

xi. Attend and participate in RHA training each semester.

xii. Shall hold 5 office hours per week.

xiii. All other duties as assigned by the By-laws and officer contract.

E. Duties of the RHA NATIONAL COMMUNICATIONS COORDINATOR (NCC) will include:

i. Shall be elected by the residents of the residence halls.

ii. Shall attend all RHA meetings.

iii. Shall represent RHA to the University and the Community.

iv. Shall have full voting rights.

v. Shall attend NACURH, CACURH, and the No Frills conferences, coordinate conference preparations, and serve as designation head (if monies permit).

vi. Shall serve as Marshall University’s representative at NACURH, CACURH, and the No Frills business meetings.

vii. Shall coordinate communication with other universities.

viii. Shall communicate regularly with RHA President.

ix. Attend and participate in RHA training each semester.

x. Shall hold 5 officer hours per week.

xi. All other duties as assigned by the By-laws and officer contract

F. Duties of the RHA ECO-REP will include:

i. Open call for candidates shall be made and one shall be approved by a majority vote of the current Executive Council, including the RHA President.

ii. Shall attend all RHA meetings.

iii. Shall represent RHA to the University and the Community.

iv. Shall have full voting rights.

v. Shall be the official representative of RHA to Marshall University Sustainability Committee.

vi. Shall create at least one sustainability effort per semester.

vii. Shall be responsible for communicating sustainability efforts to students and HCs.

viii. Shall work with HRL on greening initiatives to better the residence halls.

ix. Shall communicate regularly with RHA president.

x. Attend and participate in RHA training each semester.

xi. Shall hold 5 office hours per week.

xii. All other duties as assigned by the by-laws and the officer contract.

G. Duties of the RHA NRHH REPRESENTATIVE will include:

i. Shall be the National Residence Hall Honorary’s official representative to the RHA and shall have full voting rights.

ii. Should the representative not be able to attend another NRHH representative may be appointed by the organization and shall be accorded the same rights as the NRHH representative.

iii. Should the NRHH representative hold another position on the RHA executive board; they shall appoint a representative to fill this position in their place.

iv. Shall attend all RHA meetings.

v. Shall represent RHA to the University and the community.

vi. Shall communicate regularly with the RHA President.

vii. Attend and participate in RHA training each semester.

viii. Shall assume any other duties as assigned by the by-laws and RHA president.

VIII. ELECTION STANDARDS:

A. Election of RHA Officers:

RHA Executive Board Officers will be elected at large from the on campus residence hall community. Elections will take place on Thursday, April 25, 2013. Term of office shall begin August 19, 2013 and continue until the end of the spring 2014 semester.

B. HC Representatives:

i. HC floor representatives will be elected by the member residents of the floor the candidate is to represent.

ii. The floor representative’s term of office is from the day of election until they are formally relieved of duties by the induction of new representatives for their seats.

C. Residence:

RHA Officers and Representatives must live on campus for their entire term of office.

D. Academic Requirements of Officers and Representatives:

All candidates for any position in RHA must possess an overall grade point average of

2.3 or better. Any officer or representative who fails to meet this requirement will be

asked to meet with the Director of Housing and Residence Life or their designee (due to

the confidential nature) who will make the final decision on whether or not the officer

can continue.

IX. ELECTION PROCEDURES:

A. RHA Officer Elections

Members of the Residence Hall staff can in no way be involved in campaigning and must remain neutral throughout the entire election process. RHA Advisors have responsibility of checking the qualifications of all candidates. The RHA Advisors have the same authority and functions over the RHA elections.

B. Appeals:

Appeals from the election must be made to the RHA Senior Advisor in writing within three school days from the date the results are made available.

C. Election Dates and Times:

i. Hall Council

1. Elections will be held no later than the second Monday of September for the fall semester.

2. Elections will be held no later than the second Monday after the spring term begins for any vacancies that have opened.

ii. RHA

1. Interest Sessions will be at 8pm held on Thursday, April 11th (Ed Grose Room, Harless Dining Hall) and at 1pm on Friday, April 12th (FY North Classroom). Note: It’s not mandatory to attend an interest session.

2. Applications will be available Thursday, April 11th – Thursday, April 18th at the Housing and Residence Life office located at Holderby Hall. Applications are due by 9am on Friday, April 19th to the Housing and Residence Life Office front desk area.

3. Once officially registered by the RHA Advisors, candidates will need to be present to attend a meeting to review all election campaign rules. This meeting will take place on Friday, April 19th. Time and location is TBD.

4. Campaigning will start 5pm on Friday, April 19th – 8pm on Thursday, April 25th

5. Town Hall Meeting for candidates will be held 7pm on Monday, April 22nd in FY South Theater room

6. Elections for RHA officers will be held online through MYMU from 8am -8pm on Thursday, April 25th. All students who live in the residence halls will be able to go online to cast their vote.

7. The winners of the election will be announced at 12pm on Friday, April 26th in the FY North Classroom.

D. Ballots:

Ballots for RHA elections will be provide for all residents through MYMU. Each resident

will only be allowed to cast 1 vote through MYMU. Resident Advisors, Resident

Directors, Housing and Residence Life Pro-Staff members and RHA Advisors cannot vote.

X. RULES FOR CAMPAIGNING PROCEDURES

A. Applications will be available Thursday, April 11th – Thursday, April 18th at the Housing and Residence Life office located at Holderby Hall. Applications are due by 9am on Friday, April 19th to the Housing and Residence Life Office front desk area.

B. Once officially registered by the RHA Advisors, candidates will need to be present to attend a meeting to review all election campaign rules. This meeting will take place on Friday, April 19th. Time and location for this meeting is still being determined.

C. Campaigning for positions will start 5pm on Friday, April 19th – 8pm Thursday, April 25th. This includes posters, banners, fliers, or any organized campaigning posted anywhere on campus, excluding the Memorial Student Center and academic buildings, in accordance to University Posting Regulations, which are listed in the Student Handbook. If these rules are violated, candidates may be disqualified from the election process. All campaign material must be taken down or removed by 12pm on Friday, April 26th

D. Candidates must abide by Marshall University policy regarding use of sound amplification equipment. For more information regarding this policy please see the Student Government Office, MSC 2W29B

E. Candidates running for a RHA Executive Board Office shall not spend more than $100.00 per team for their campaign. This will need to include donations from individuals, organizations, business and vendors accepted to support their campaign. All candidates should keep all receipts pertaining to campaigns expenditures in case questions concerning their spending should arise. Candidates failing to provide documentation are subject to forfeit their right to hold office.

XI. RULES OF VOTING PROCEDURES:

A. RHA Election

RHA Election process will only be available to those that live on campus. The voting will

occur through MYMU from 8am – 8pm on Thursday, April 25th. Residents are only

allowed to cast one vote through their MYMU account.

B. Ballot Counting

i. Hall Council

1. The ballots will be taken by the Resident Hall staff directly to a pre-designated area where they will be tallied. The winners will be contacted as soon as possible. Results will be posted the following day in each residence hall. Ballots will be kept for one semester after the close of the election.

ii. RHA

1. The ballots are tallied electronically through MYMU under the supervision of Information Technology Services at Marshall University. Winners of the Election will be announced at 12pm on Friday, April 26th in the FY North Classroom. Ballot information will be kept for one semester after the close of the election.

XII. DISBAND OF RHA ORGANIZATIONS:

In the result that the RHA organization disbands all monies will go back into the Department of Housing and Residence Life at Marshall University. Monies will be used towards student programming and/ or better facilities for student in the residence halls.