Marshall University Classified Staff Council

MINUTES of the meeting held August 21, 2003 in Smith Hall 263
 

MEMBERS PRESENT:                Nina Barrett, Jack Blake, Teresa Bolt, Angela Bradshaw (Sect.), Bernice Bullock (Vice Chair), Jill Burcham, Tom Dorsey, Mike Dunn (Chair), Woody Edmonds, Elizabeth Graybeal, Charlene Hawkins, Ronnie Hicks, Carol Hurula, Adrian Lawson, Leonard Lovely, Kelli Mayes, Stephanie Neal, Sherri Noble, Terry Olson, Feon Smith, Lu Ann South, Patsy Stephenson, Joe Wortham, Connie Zirkle

ABSENCES:  Muhammad Chaudhry - Excused, Charles Harless - Excused, Yanzhi Wu - Excused, Jody Perry - Unexcused
 

GUESTS:  Dr. Dan Angel, President, Jim Stephens, Director – Human Resources


Meeting called to order by Chairman Mike Dunn at 1:05 p.m.
 

Minutes from prior meeting distributed, Chairman Mike Dunn requested corrections to minutes.  None requested. 
 

Ms. Lu Ann South moved to accept the July 17, 2003 minutes without corrections, seconded by Ms. Bernice Bullock.  Motion carried.  Minutes approved.
 

GUEST SPEAKER:  Dr. Dan Angel, President
 

-          Reports on the $12.5M dollars awarded from the Economic Development Committee.

-          Reports on the opening of the new housing units and future construction of Alumni Building.

-          Reports on the current budget and how federal and private money does not relate to the operational budget.  Lengthy discussion followed.

-          Reports on the request for an additional 10% budget reduction for FY05.

-          Reports on the impact to higher education if additional 10% budget reduction is imposed.

-          Reports on various items regarding responses to additional 10% budget reduction and how the institution will be effected.
 

GUEST SPEAKER:  Mr. Jim Stephens, Director – Human Resources
 

-          Reports on the four draft policies on Action in Response to Salary Budget Reductions.  Layoff portion of policy is still being revised.  Revised draft containing staff council revision can be reviewed at http://www.marshall.edu/human-resources/poly/p3117-v080403.asp.  Requests council to review and make further revision if necessary.

-          Provides summary of new workers’ compensation law and discusses key points.  Summary distributed.

-          Reports on a proposal to revise the tuition waiver policy so that a certain percentage can be used for e-courses.

-          Reports on the Employee of the Month/Year programs continuance.

-          Discussion follows regarding leave reports, overtime versus compensatory time and loss of seniority when taking workers’ compensation TTD payments in lieu of accumulated sick leave.

 

ADHOC COMMITTEE REPORTS:
 

Constitution Committee:  Ms. Stephanie Neal reported on the development of Constitution as required by HB 2224
 

-          Draft of Constitution provided.  Requests that revisions and comments be received by committee by August 29th.  The committee will reconvene on September 3rd and then a signed document will be sent with next month’s agenda for approval.
 

Part-Time Employee Policy Committee:  Ms. Connie Zirkle reported on the revision to the Part-Time Employee Policy. 

 

-          Reports that one change was made to prior draft regarding the role of Part-Time Employees.

-          Advises that copy of revised draft can be obtained by email.

-          Ms. Sherri Noble makes request that the Executive Committee be permitted to take action on behalf of Staff Council prior to September 10 MUBOG meeting on the final revision.  Council approved this request.
        

Working Mission Statement – Ms. Patsy Stephenson reports on the development of a working mission statement for the university.
 

-          Reports that several faculty members felt that the mission statement did not represent the university accurately. 

-          Reports on conflict regarding faculty’s request to include items in the mission statement that is not applicable to the mission statement.

-          Reports that a draft of the mission statement may be available at next council meeting.

-          Council requests that the word “Outreach” be considered in the language of the mission statement.
 

ACCE REPORT:
 

Ms. Stephanie Neal reports on the meeting of the ACCE held on July 30th and 31st.  Items reviewed and discussed were budget cuts, how institutions are dealing with the cuts and legislative issues.
 

-          Advises that institutions followed same suit as Marshall, with the exception of two institutions that gave classified employees raises this fiscal year.  The two institutions are as follows:
 

§         Northern WV CTC, a minimal 1% or the difference of the PEIA increase. 

§         West Liberty College which had a 6 year plan to fully fund the salary schedule.  Advises that WLC moved towards the next step to full funding and are right on target; however, to keep in mind that they were the only institution in the state to have massive layoffs of approximately 35 classified staff.

-          Advises that the Legislative Committee will meet on September 9th to finalize an agenda.

-          Advises that Ms. Margaret Buttrick made presentation at the meeting and reported that there would be revisions to Series 8.

-          Advises that Ms. Margaret Buttrick will also be conducting performance audits at all institutions.

-          Advises that the next ACCE meeting will be held in Lewisburg on September 10th.

 

BOARD OF GOVERNORS REPORT:

Ms. Sherri Noble reports that there has not been a meeting since prior meeting.  Ms. Noble requests that staff council go into Executive Session to discuss the President’s Evaluation.  Ms. Stephanie Neal moved that Council enter into Executive Session, seconded by Mr. Leonard Lovely.  Motion carried.

At the conclusion of Executive Session, Council reconvened in regular session.
 

NEW BUSINESS:
 

-          Chairman Dunn requests Nina Barrett to reconvene with prior committee to review the layoff policy. 

-          Chairman Dunn advises Welcome weekend and that time away from regular working hours would be considered Release Time.

-          EEO groups – lists provided.  Distribution of minutes should not be done until approved by council.  Discussion follows regarding purpose and effect.

-          Chairman Dunn requests representatives for standing committees on Faculty Senate, volunteers are as follows:
 

                                Jill Burcham                       Legislative Affairs

                                Adrian Lawson                Athletic Committee, Non-Voting, Ex-Officio

                                Carol Hurula                     Budget/Academic Policy Committee, Non-Voting, Ex-Officio

                                Connie Zirkle                     Student Conduct and Welfare, Non-Voting, Ex-Officio

                                Charlene Hawkins            University Functions, Non-Voting, Ex-Officio

                                Terry Olson                      Physical Planning and Facility, Non-Voting, Ex-Officio
 

INFORMATION FROM CHAIR:  None, meeting is adjourned at 2:55 p.m.
 

Minutes prepared by:                __________________________________

                                                Angela D. Bradshaw, Secretary
 

Minutes reviewed by:                __________________________________

                                                Dan Angel, President