MINUTES 

Marshall University Classified Staff Council

Meeting of September 18, 2003, held in Smith Hall 263 

MEMBERS PRESENT:                Nina Barrett, Teresa Bolt, Angela Bradshaw (Sect.), Bernice Bullock (Vice Chair), Muhammad Chaudhry, Tom Dorsey, Mike Dunn (Chair), Woody Edmonds, Charles Harless, Carol Hurula, Adrian Lawson, Leonard Lovely, Kelli Mayes, Stephanie Neal, Sherri Noble, Jody Perry, Lu Ann South, Patsy Stephenson, Joe Wortham, Yanzhi Wu, Connie Zirkle 

UNEXCUSED ABSENCES:  Jack Blake, Terry Olson 

EXCUSED ABSENCES:  Elizabeth Graybeal, Charlene Hawkins, Ronnie Hicks 

GUESTS:  Jim Stephens, Director – Human Resources 

Meeting called to order by Chairman Mike Dunn at 1:05 p.m. 

Minutes from prior meeting distributed, Chairman Mike Dunn requested corrections to minutes.  Minor corrections requested.   

Motion to accept the August 21, 2003 Minutes with corrections made by Mr. Leonard Lovely, seconded by Ms. Lu Ann South.  Motion carried.  Minutes approved. 

GUEST SPEAKER:  Mr. Jim Stephens, Director – Human Resources 

-          Reports on the distribution of Annual Leave Reports.  Feedback positive.  Next report will have accrual totals included.  YTD may be included once researched to see how long will remain on current data system before Banner HR.

-          Reports on the policy of PT Classified positions.  Approved by the MU Board of Governors.  Reflects staff council’s visualization for the policy on PT Classified positions.

-          Reports on future availability to view leave balances via web/Banner.

-          Reports that the Summary Plan document, from PEIA, received via postal mail is the legal document regarding insurance. 

FACULTY SENATE COMMITTEE REPORTS: 

Legislative Affairs:  Ms. Bernice Bullock reports on meeting held September 10, 2003, on behalf of Ms. Jill Burcham. 

-          Reports on PROMISE Scholarship.

-          Reports on I64 Concerns.

-          Reports on ACF Legislative Issues.

-          Reports on Senator Plymale’s presentation regarding history of legislature over past 7 years.

-          Motion made by Ms. Bernice Bullock to initiate an invitation to the leaders of SGA and Faculty Senate to collaborate together with Staff Council regarding a common legislative goals agenda, including ACF and ACCE.  Seconded by Leonard Lovely.  Motion carried. 

Athletic Committee:  Mr. Adrian Lawson (No meeting to report)

Budget/Academic Policy:  Ms. Carol Hurula (No meeting to report)

Student Conduct and Welfare:  Ms. Connie Zirkle (No meeting to report)

University Functions:  Ms. Charlene Hawkins (Council member not present to provide report.)

Physical Facilities & Planning:  Mr. Terry Olson (Council member not present to provide report.) 

ADHOC COMMITTEE REPORTS 

RIF (Reduction In Force) Policy:  Ms. Nina Barrett 

-          Reports that committee met twice to try to decide on acceptable language.

-          Reports, being that Furloughs are off the table officially, that Jim Stephens suggested a collapse of HR Services policy and procedures 3.1.1.5 through 3.1.1.8 to just 3.1.1.5.  Committee working on such suggestion.

-          Main emphasis is 3.1.1.7, which is called Reduction In Force policy, rewording to make easier for average possible.  Incorporating some language from the Bluefield State College layoff policy.

-          May be able to present at next staff council meeting.               

Constitution & By-Laws:  Ms. Stephanie Neal (Current draft for vote) 

-          Reports on the development of the Constitution & By-Laws noting that the committee followed Roberts Rules of Order and included revisions received by the committee from the earlier draft submitted for review.

-          Motion is made to accept Constitution & By-Laws by Ms. Lu Ann South.  Discussion regarding motion is lengthy.

-          Moved to amend motion with revision to Page 3 of the Constitution & By-Laws, Article VII.6 to reword as Vice Chair and Secretary instead of officer and that the last sentence be revised to state “Election of chair shall be in accordance with the By-Laws” by Ms. Bernice Bullock, seconded by Mr. Leonard Lovely.  Motion to amend carries.

-          Discussion held regarding allowing past chair to serve as ex-officio or member of the Executive Committee for issues regarding continuity and guidance.  Discussion was lengthy.

-          Moved to amend motion with revision to Page 9 of the Constitution & By-Laws, Article III.1 to include the past chair, given the individual is not re-elected, as an ex-officio, non-voting member of the Executive Committee by Ms. Bernice Bullock, seconded by Mr. Leonard Lovely.  Motion to amend carries.

-          Moved to amend motion by including a new section referred to as “Recommendations” in the contents of the Constitution for the purpose of timeliness in regards to response to recommendations as exampled in prior years Constitution and By-Laws by Mr. Leonard Lovely, seconded by Mr. Muhammad Chaudry.  Motion to amend carried.

-          Motion made to amend page 2, Article IV and page 14 section VIII of the Constitution and By-Laws to delete the “..and the Vice President for Executive Affairs, or his/her designee..” by Mr. Muhammad Chaudry, seconded by Leonard Lovely.  Motion carries.

-          Motion made to amend page 7, Article 5.c.5 of the Constitution and By-Laws to delete “sympathy” from the language by Ms. Lu Ann South, seconded by Ms. Bernice Bullock.  Motion carries.

-          Motion made to amend page 11, Article VI 5.d to change language to “must be received in the Staff Council office…” by Mr. Joe Wortham, seconded by Mr. Leonard Lovely.  Motion carries.

-          Motion made to amend page 11, Article VI.5.b and Article VI.5.c to delete language regarding write-in candidates by Mr. Leonard Lovely, seconded by Ms. Lu Ann South.  Motion carries.

-          Motion made to close discussion and proceed with vote by Mr. Leonard Lovely, seconded by Mr. Woody Edmonds.  Motion carries.

-          Motion made to accept Constitution and By-Laws with amendments by Ms. Lu Ann South, seconded by Mr. Leonard Lovely.  Motion carries and Constitution and By-Laws are approved for distribution to Classified Staff for their ratification. 

Working Mission Statement – Ms. Patsy Stephenson 

-          Reports on the progress of the working mission statement.  A draft copy was distributed for review and comment.  Comments are to be received no later than September 25, 2003.

-          Reports on the progress of the University Vision Statement. 

Facilities/Land Use Master Plan – Ms. Carol Hurula 

-          Reports on the last meeting of the committee.  Advises that revised proposals were made and accepted for presentation to the MU Board of Governors. 

ACCE REPORT:  Ms. Stephanie Neal 

-          Reports on the meeting held September 10^th in Lewisburg.  Advises that Ms. Margaret Buttrick was in attendance and reported that performance audits were currently being conducted with the first held at Concord College and the second to be at WVU-Parkersburg.  Reviews/audits look at institutional policy and procedures, WV11’s, I-9’s and Letter of Appointments.

-          Advises that issues regarding Series 8 will not be reviewed until session is over.

-          Reports on discussion regarding Legislative Goals.

-          Reports on issues regarding salaries and increase in salaries.

-          Advises that ACCE will meet again on October 9^th in Charleston. 

BOARD OF GOVERNORS REPORT:  Ms. Sherri Noble  

-          Reports on the meeting held September 10^th at the Robert C Byrd Institute of Technology.

-          Advises that informational items were distributed by Dr. Dan Angel and Bill Burdette including a list of upcoming events.

-          Reports that Dr. Angel advised that the fifty-five Series/Rules held by the past BOT were transferred to the Policy Commission.  Thirty-seven were retained or replaced by the HEPC and thirty were abolished.

-          Advises that Vicki Riley reported on the CTC Accreditation and that Charlotte Weber reported on RCBI.

-          Reports on the items approved by the Board during the meeting, which are as follows:

-          Facilities/Land Use Master Plan

-          FY 2004-2005 Budget Request

-          MU Capital Budget Request

-          Bond Sale Recommendation

-          Support of System Debt Refinance of the 1992 Bond Issue.  Continuing current practice.

-          Emergency Rule regarding Adjunct Faculty – SOM, MU and CTC

-          PT Employee Policy

-          Reports on discussion regarding HEPC Capital Allocation and the HEPC recommendation.

-          Reports on standing committees of the Board, advises she was appointed to Med School committee.

-          Reports on the University Compact discussion.

-          Reports on update of the IDEA project.

-          Motion made by Mr. Leonard Lovely to support the President in his efforts to “Restore Base Budget”, seconded by Mr. Woody Edmonds.  Motion carries.

-          Motion made by Ms. Nina Barrett to move in to Executive Session, seconded by Mr. Leonard Lovely.  Motion carries.  At the conclusion of Executive Session, Council reconvened in regular session. Motion to accept summary document regarding Presidents Evaluation by Ms. Bernice Bullock, seconded by Ms. Patsy Stephenson.  Motion carries.   

INFORMATION FROM CHAIR:   

-          Provides thanks to members participating in Welcome Weekend.

-          Reports that due to timing for an agenda, he has formed a ad/hoc legislative committee consisting of Stephanie Neal-Chair, Bernice Bullock, Jill Burcham, Jack Blake, Adrian Lawson, Lu Ann South, Sherri Noble.

-          Advises that since the Constitution and By-Laws were accepted by Council, he has formed an ad/hoc election/communication committee that will develop the website and organize an election by staff to accept or not accept the Constitution and By-Laws as accepted by Council.  Advises that Constitution and By-Laws will be made available to every staff member for review prior to election.

With no further business, meeting adjourns at 3:40 p.m. 

Minutes prepared by:                __________________________________

                                                      Angela D. Bradshaw, Secretary 

Minutes reviewed by:                __________________________________