As part of the State of West Virginia’s move to the wvOASIS Enterprise Resource Planning System (ERP), Marshall, like all state agencies, will move to a bi-weekly pay system in January 2015. So instead of being paid twice a month as they are now, employees will be paid on the same day every other week. The transition is part of a system-wide plan to bring employees at all state locations into a standardized pay schedule.
In preparation for the move to bi-weekly, employees who are now paid on a current basis will be moved to an arrears basis. This means that work performed from the first to the middle of the month will be paid at the end of the month. Information indicates this will occur in early fall of 2014.
However, this does not mean that anyone will miss a paycheck, said Mary Ellen Heuton, Marshall’s chief financial officer. That first payday when the state converts to an arrearage payroll will be like an advance on an employee’s pay. Instead of making anyone skip a payday in order to hold back two week’s pay for arrearage payroll, the state will just consider that one pay to be like an interest-free loan. When the employee retires or otherwise leaves state employment, the amount of that first payday will be deducted from his or her final check.
Marshall’s financial team has been working diligently with the state auditor’s and state treasurer’s offices on all aspects of this new financial management system on how best to tie it in with MU’s own Banner accounting system. It’s a very complex and important process that involves much more than the frequency of paycheck delivery, Heuton said.
“All state agencies and universities are required to interface with the wvOASIS system and, of course, all paychecks are processed by way of the state treasurer and state auditor,” Heuton said. “There are certainly a lot of questions from our employees as we still have many of our own. As information becomes available, we will share it through a variety of methods.
“At this point, I think it’s important to bring these changes to everyone’s attention and to put it on their radar as something they need to understand. We’ll continue to keep you updated as we learn more.”
Further information on the wvOASIS system is online at https://www.wvoasis.gov.