University Communications continues rollout of new procedures


Marshall’s Office of University Communications has introduced an online form that will automatically connect client departments with their designated representatives, who will assist them with printing, advertising and promotional items.

The form should be used to request communications-related services, said Ginny Painter, senior vice president for communications and marketing. It is available on the University Communications website at www.marshall.edu/ucomm/start-a-project.

Requesters are asked to fill in as much of the form as they can in order to initiate a job. The designated University Communications representative will be back in touch with the requester within 2 business days to discuss the project and clarify any specifications.

All departments are expected to use the form, Painter said, so that jobs are tracked and as much efficiency as possible is obtained.

The establishment of these procedures is in keeping with the Marshall 20/20 goal of streamlining the communication and promotion processes of the university and making them more efficient.

“Virtually every office at the university has a designated University Communications representative,” said Beth Caruthers, university relations specialist who has worked to get the form online. “The online form gives you a convenient way to contact your representative to make requests and get printing and communications jobs started.”

“Beginning this budget year (Fiscal Year 2017), printing, promotional items and advertising budgets for core organizations (orgs) have been centralized under University Communications,” Painter said. Those orgs that are classified as “core” within the budget structure will have these costs routed through University Communications, while non-core orgs will continue to house these budgets and costs within their respective funds.

The terms “core” and “non-core” may be unfamiliar to some, Painter said. Generally, most organizations with state-appropriated funds are categorized as core orgs, such as academic departments, administrative departments and student service activities. Non-core orgs are those whose funding comes from other sources, such as auxiliaries, pro forma funded programs, Marshall University Foundation and the Marshall University Research Corporation, to name a few.

For a list of University Communications staff members and their assignments, members of the university community may visit www.marshall.edu/ucomm/staff-2, or e-mail ucomm@marshall.edu for assistance.