Emergency Info |
The Decision Path
|
Amount |
Procurement |
Information |
| < $10,000* | Pcard Purchase MyBuy | Follow guidelines issued by Accounts Payable; Questions? Call x-66520 |
| >$10,000 but < $25,000 | Requisition | Solicit 3 quotations, Successful quotation must be signed, reference the Requisition# on all documents |
| MyBuy | Follow guidelines issued by Accounts Payable; Questions? Call x-66520 | |
| > $25,000 | Formal Legal AdvertisementRequisition | Send specifications and suggested bidders to your assigned Purchasing Agent |
| Sole Source - No Competition | Sole Source JustificationRequisition | Send justification form to Purchasing indicating why the specific item must be purchased and why there is only one single source supplier along with supplier verification |
The Process
| Additional Notes | Banner Entry Table | ||
| Requisition Entry | Enter description of item(s) to be purchased in this sequence: ~ catalog number ~ manufacturer ~ description enter shipping charges as a separate line item EXCEPT on equipment purchases |
Do not use Document Text; Use the Item Text field for each line item when additional space is needed (use arrow down key)To provide special instructions regarding the entire order, enter as Item Text under the last item | FPAREQN |
| Equipment | Equipment has a useful life greater than one year and a Unit price greater than $5,000 | Uncheck Document Level Accounting in Banner if using mixed accounting lines | FPAREQN or MyBuy |
| Encumbrance | Must qualify as an essential service. | See Essential Services List | FGAENCB |
| Vendor | Locate the vendor | If not there, Follow guidelines issued by Accounts Payable; Questions? Call x-66520 | FTIIDEN |
Special Instructions
| Alcohol | Authorizations/Form required | |
| Construction/Repairs/Alterations | Authorizations/Form required | Facilities Planning and Management Form: Construction less than $25,000 |
| Hospitality | Authorizations/Form required | MUB0G 3.0 |
| Printing | Printing Services Authorization | Printing Services |
| Radiation | Authorizations/Form required | |
| Renovations/Repair Local | Authorizations/Form required | Physical Plant |
| Vehicle PurchasesAll purchase requests for vehicles must be routed through the Marshall University Office of Public Safety to obtain approval by the Fleet Management Office, as required by state code | Authorizations/Form requiredFM009U |
*Effective 4/18/2012
