West Virginia Academy of Science

Canaan Valley Institute – Davis, WV

Saturday, April 6, 2013

HOW TO SUBMIT AN ABSTRACT

 

Deadline: March 8, 2013 for submission of all abstracts for oral or poster presentations. Notification of acceptance or rejection will be made by March 15, 2013.

 

Who may participate:

At least one of the authors of each presentation must be a member in good standing of the WVAS at the time of the conference. To join WVAS, please fill out a membership form and mail it in with the registration materials. Everyone who attends the conference (whether presenting or not) must register for the conference. Presentations at the WVAS meeting may have been previously presented, but not published, elsewhere. Students, in particular, are encouraged to present posters that may have been presented at other meetings.

 

Presentation formats:

Oral presentations will be 12 minutes in duration with 3 minutes for questions.

Posters will be attached to poster stands. At least one of the authors of the poster must be available at the poster to answer questions during the poster’s assigned session. Advice for posters: The title and authors of the poster (with institutional affiliation) should appear at the top of the poster. Use letters at least 2.5 cm high. The body of the poster should be concise and self-explanatory, so that you are free to answer questions and discuss your research with interested persons. An overall left-to-right organization facilitates easier reading of your poster by viewers. Provide simple, easily understood figures, tables, drawings, or charts, as appropriate. All letters should be at least 0.6 cm high, preferably in a simple, bold font, and not all in capitals. Consider having copies (8.5 x 11 in.) of your poster or a summary of your poster available to distribute to interested persons.

 

Abstract submission and format: All abstracts must be submitted via email to mflood@fairmontstate.edu in Microsoft Word format.  Please contact Dr. Mark Flood at 304-290-1758 with any questions.

 

Abstract format: The following information is required: 

 

Information on each author:

          Name

          Department and college/university affiliation

          E-mail address

          Telephone number

          Mailing address

        Whether or not the author is a student (and if so, whether they are an undergraduate or graduate student)

        Whether or not the author is a member of WVAS

        Whether or not the author is the presenting author for this presentation

Category of the presentation:

Select one: astronomy, biology, biochemistry, chemistry, computer science, science education, engineering, forensics, geography, geology, health sciences, history or philosophy of science, mathematics, physics, psychology, other social sciences, other (please specify)

 

Indicate preferred mode of presentation:

Select one: oral presentation or poster

        Equipment needs: Please indicate your presentation equipment needs.

 

Title of presentation.

 

Abstract text:

Start each new following paragraph by indenting 5 spaces. Do not skip a line between paragraphs. Standard abbreviations can be used. The abstract should contain a brief statement of (a) the objectives of the study, (b) the method of study used, (c) the essential results including data and statistics, (d) the conclusions, and (e) the source of support (if applicable). Figures and tables cannot be accommodated. Please check the abstract for misspellings, poor hyphenation, and poor grammar. The text of the abstract should not exceed 250 words.

 

Formatting: The abstract should be formatted in the following manner by the person submitting the document:

 

JOHN SMITH, Dept of Biological Mathematics, West Virginia University, Morgantown, WV, 26506, and JIM DOE, Dept of Chemical Sociology, Marshall Univ, Huntington, WV 25755. Analysis of trigonometric cell structure in the chromosome.

 

Text of the abstract will begin here. Skip one line and begin the first paragraph of text. Single-space the text. Start each new following paragraph by indenting 5 spaces. Do not skip a line between paragraphs. Standard abbreviations can be used. The abstract should contain a brief statement of (a) the objectives of the study, (b) the method of study used, (c) the essential results including data and statistics, (d) the conclusions, and (e) the source of support (if applicable). Figures and tables cannot be accommodated. Please check the abstract for misspellings, poor hyphenation, and poor grammar. The text of the abstract should not exceed 250 words.

 

NOTE: Review your abstract for accuracy.

 ------------------------------------------------------------------------

ADDITIONAL INFORMATION

 

Student competition: Awards of $50 each will be granted to the best oral presentation by an undergraduate and by a graduate student, and $50 each to the best undergraduate and graduate student posters.

 

Publication of abstracts: All accepted abstracts will be posted on the WVAS web site prior to the meeting. Abstracts for all papers (i.e., contributed papers and invited papers) to be presented at the meeting will be published in the WVAS Proceedings. The editors reserve the right to reject any abstract deemed unsuitable.

 

Full scientific reports of any paper presented at the meeting may be submitted for publication in the WVAS Proceedings at any time. Please review the instruction to authors prior to submitting manuscripts for consideration. The Academy will publish only selected papers of outstanding quality, as determined by peer review.