West Virginia Academy of Science
Shepherd University – Shepherdstown, WV
Saturday, April 12, 2014


HOW TO SUBMIT AN ABSTRACT
Deadline: The abstract submission deadline for all oral and poster presentations is March 5, 2014. Notification of acceptance or rejection will be made by March 17, 2014.

Who may participate: At least one of the authors of each presentation must be a member in good standing of the WVAS at the time of the conference. To join WVAS and register for the conference, please fill out and mail both the registration and the membership form found here. Everyone who attends the conference (whether presenting or not) must register for the conference. Presentations at the WVAS meeting may have been previously presented, but not published, elsewhere. Students, in particular, are encouraged to present posters that may have been presented at other meetings.

Presentation formats: Oral presentations will be 12 minutes in duration with 3 minutes for questions. Slides need to be in PDF or PowerPoint format (*.ppt or *.pptx) and stored on a USB flash storage device for loading onto the presentation computers running Windows 7.  Presentation file names should include the last name of the presenting author. Posters should be attached to free-standing tri-fold presentation boards. At least one of the authors of the poster must be available at the poster to answer questions during the poster’s assigned session. Advice for posters: The title and authors of the poster (with institutional affiliation) should appear at the top of the poster. Use letters at least 2.5 cm high. The body of the poster should be concise and self-explanatory, so that you are free to answer questions and discuss your research with interested persons. An overall left-to-right organization facilitates easier reading of your poster by viewers. Provide simple, easily understood figures, tables, drawings, or charts, as appropriate. All letters should be at least 0.6 cm high, preferably in a simple, bold font, and not all in capitals. Consider having copies (8.5 x 11 in.) of your poster or a summary of your poster available to distribute to interested persons.

Abstract submission and format: All abstracts must be submitted via email to Jeff Groff (jgroff@shepherd.edu) in Microsoft Word format using the template linked to here. Please contact Dr. Groff via email with any questions.

Abstract format: The following information is required. Please review your abstract for accuracy before submitting.

Information on each author:
Category of the presentation:
Indicate preferred mode of presentation:
Title of presentation

Abstract text

Start each new paragraph by indenting 5 spaces. Do not skip a line between paragraphs. Standard abbreviations can be used. The abstract should contain a brief statement of (a) the objectives of the study, (b) the method of study used, (c) the essential results including data and statistics, (d) the conclusions, and (e) the source of support (if applicable). Figures and tables cannot be accommodated. Please check the abstract for misspellings, poor hyphenation, and poor grammar. The text of the abstract should not exceed 250 words.

Formatting: The abstract should be formatted in the following manner by the person submitting the document.

JOHN SMITH, Dept of Biological Mathematics, West Virginia University, Morgantown, WV, 26506, and JIM DOE, Dept of Chemical Sociology, Marshall Univ, Huntington, WV 25755. Analysis of trigonometric cell structure in the chromosome.

Text of the abstract will begin here. Skip one line and begin the first paragraph of text. Single-space the text. Start each new following paragraph by indenting 5 spaces. Do not skip a line between paragraphs. Standard abbreviations can be used. The abstract should contain a brief statement of (a) the objectives of the study, (b) the method of study used, (c) the essential results including data and statistics, (d) the conclusions, and (e) the source of support (if applicable). Figures and tables cannot be accommodated. Please check the abstract for misspellings, poor hyphenation, and poor grammar. The text of the abstract should not exceed 250 words.

ADDITIONAL INFORMATION

Student competition: Awards of $50 each will be granted to the best oral presentation by an undergraduate and by a graduate student, and $50 each to the best undergraduate and graduate student posters.

Publication of abstracts: All accepted abstracts will be posted on the WVAS web site prior to the meeting. Abstracts for all papers (i.e., contributed papers and invited papers) to be presented at the meeting will be published in the WVAS Proceedings. The editors reserve the right to reject any abstract deemed unsuitable.

Publication of reports: Full scientific reports of any paper presented at the meeting may be submitted for publication in the WVAS Proceedings at any time. Please review instructions for authors prior to submitting manuscripts for consideration. The Academy will publish only selected papers of outstanding quality, as determined by peer review.