The publications policy of the Academy is intended to implement the goal of publication of the Proceedings by the Academy, namely, stimulation of research on the part of West Virginia scientists and Academy members by providing an outlet for publication of their research results. Within the limits of available resources, the Academy will attempt to maximize the number of articles it can publish, while maintaining standards by the peer review process. Where selection must be made, the sole criterion for judgment shall be the quality of the research involved. Articles of a local or regional nature, as well as those of broader scope, will be encouraged. Articles will not be discriminated against because of their subject matter, as long as they satisfy the requirement of the By-Laws that they be "...of a scientific nature" (Section VII, Article 1).
The
Academy will consider papers that report the results of original research or
observation. The Academy will not publish papers that have been published
elsewhere. Each manuscript will be reviewed by the Publications Committee and by
referees. Manuscripts longer than 15 pages of double spaced typed copy normally
will not be accepted. Membership in the Academy is a requirement for publishing
in the Proceedings. In the case of joint authorship, at least one author must be
a member of the Academy. No author, or co-author, may submit more than two
papers for any volume of the Proceedings. Ordinarily, papers offered for
publication must have been presented at the annual meeting of the Academy but
presentation is not a requirement for publication. Publication is not automatic.
The proceedings editors also solicit outstanding expository papers.
2. Abstract for Annual Meeting
A
'call-for-abstracts' announcement is mailed to each member in the fall.
The abstract will be formatted in the following manner:
JOHN SMITH, Dept of Biological Mathematics, West Virginia University,
Morgantown, WV, 26506, and JIM DOE, Dept of Chemical Sociology, Marshall
University, Huntington, WV 25755. Analysis of trigonometric cell structure in
the chromosome.
Text of the abstract will begin here without indentation. Skip one line and
begin the first paragraph of text. Single-space the text. Start each new
paragraph by indenting 3 spaces. Do not skip a line between paragraphs. Standard
abbreviations can be used. The abstract should contain a brief statement of (a)
the objectives of the study, (b) the method of study used, (c) the essential
results including data and statistics, (d) the conclusions, and (e) the source
of support (if applicable). Figures and tables cannot be accommodated. Please
check the abstract for misspellings, poor hyphenation, and poor grammar. The
text of the abstract should not exceed 250 words.
3. Manuscripts
Manuscripts for publication should be sent to the editor, Dr.
John Warner,
The
cover sheet for each manuscript should include the title (bold New Times Roman
12 pt) of the paper followed by the names and business addresses of all authors.
The corresponding author should be indicated by an asterisk and include a
business phone number, fax number (if available) and e-mail address (if
available)
Each manuscript shall start with an abstract (no more than 250 words) that
should summarize the primary results. In general, the introductory abstract will
replace a summary. This abstract should be suitable for sending to international
abstracting services for immediate publication in the event that the paper is
accepted for publication in the Proceedings.
The
following sequence is suggested for organizing a paper: Introduction, Materials
and Methods, Results, Discussion, Acknowledgments, and Literature Cited.
The
text should be double spaced (New Times Roman 12 pt font size) and pages should
be numbered consecutively in the top right-hand corner of each page preceded by
the author's last name.
Major section
headings (INTRODUCTION,
METHODS, etc.) are to be bold and
all caps and subsection headings should presented in 10-pt font size, in all
caps but not bolded.
Indent each paragraph 3 spaces.
c.
Grammatical Considerations
Place two spaces between the period at the end of one sentence and the first
letter of the next sentence.
Hyphenate compound modifiers and compound words.
A modifier made up of an adverb (other than adverbs ending in -ly)
+ adjective, adjective + noun, or two nouns is a compound or unit modifier.
E.g., plum-pox-resistant,
transgenic plum, where plum-pox-resistant
is the compound modifier (hyphens are boldface for emphasis).
Include a comma after each member in a series of words that form a list in a
sentence, form a series of modifiers modifying the same item, or for a series of
phrases, as this sentence itself exemplifies. E.g.,
…dogs, horses, antelope, and trout… A
different example exemplifies an important exception: When an adjective or noun
acting as an adjective is conceptually very closely related to the immediately
following noun, as big in
big apple, it is not considered part
of the series of modifiers modifying the noun.
Thus in …moldy, green,
foul-tasting big apple … commas follow all of the modifiers prior to
foul-tasting, but because
big is closely associated with apple,
it is not in the series; hence
foul-tasting is the last modifier in the series (it could have been preceded
by and).
Latin epithets used in scientific names for animals and plants follow a
different set of rules than English names, even “official” English names.
The guideline for
English names is based on the rule “only proper nouns are capitalized
in sentences”. (Rules for the first
letter of the first word in a sentence, for titles, figure captions, and table
headings are different and seemed to be followed.)
E.g., coastal plain oak, raspberry
horntail sawfly would not
be capitalized in a sentence. Note:
the symbol pH always has a
lower-case p and upper-case
H; it should not be the
first “word” in a sentence, caption, or title if things can be conveniently
rearranged.
Spell out numbers “one” through “nine”; use numerals for numbers higher than
nine. As with
pH, avoid beginning sentences,
captions, and titles with a numeral.
There exist hyphens, en-dashes, and em-dashes and each has a use.
One should distinguish especially between the hyphen (the shortest of
these marks) and the en-dash (the intermediate in length of the three).
The en-dash should be used in two-word concepts (e.g.,
nickel–metal hydride battery) and
spans of time (e.g., for the period
January–June), among other situations.
In “Word” for PCs, the en- and em-dashes are available in the “Special
Characters” tab of the “Symbol” sub-menu, which is under the “Insert” menu.
In Macintosh computers the en-dash is also available directly when the
“alt/option” key is held down while striking the hyphen key.
For
other grammatical considerations please consult a good scientific writing
reference such as the
Scientific Style and Format: The CSE
Manual for Authors, Editors, and Publishers
by Council of Science Educators
Style Manual Committee.
4. Figure, Illustrations, and Table
Preparation
Each table or figure should be supplied with a legend sufficiently complete to
make the table or figure intelligible without reference to the text. Footnotes
may be used in connection with tables and figures where necessary. Footnotes
should be avoided whenever possible in the text itself. Complicated formulas
should be prepared with care in a form suitable for camera copy reproduction.
Avoid such formulas in the text. Acceptable fonts include Times, New Times
Roman, Arial, Courier, Helvetica and Symbol. Table and figure format should
follow those in the vol 79: issue 2 or later.
Prepare figures and illustrations to
be close to the expected size within the publications, with a width of no less
than 3 inches (column width) or 6.5 inches for full page width.
All
illustrations and photographs will be published in black and white or grayscale.
Use shaded fills for shapes and graphs rather than “pattern fills”.
All drawn lines must be greater than
0.25 pts thick. All figures should have a white chart area. See WVAS Proceedings
79(2) or later for example formatting.
The recommended file format and resolution for various types of line drawing and
photos are:
Black and white line art, use 1000 dpi minimum resolution
Half tone and grayscale – use minimum resolution of 600
dpi
Images and photos need to be in grayscale with a minimum
resolution of 600 dpi
All illustrations should be submitted electronically as a separate file for each
figure. Acceptable file format are
TIF, PDF, Microsoft PPT, DOC, or XLS.
No other formats are accepted at this time.
5. Literature Cited
References shall be collected at the end of the manuscript as "Literature Cited"
and must be cited in the text.
References should be cited by author and date within the text. Separate multiple
citations with a semi colon.
Example citations within text:
Single author: (Dare 2003)
Two
authors: (Buzby and Deegan 1999)
Multiple authors: (Feldheim et al. 2002)
Multiple citations: (Buzby and Deegan 1999; Feldheim et al. 2002)
Citations at the end of paper:
The
title of the papers cited and the inclusive page numbers must be given.
The
article title should be italicized and the journal name should be normal.
Bold the volume number, italicize the issue, and present page numbers in normal
font.
End
each citation with a period.
Citations should be formatted with hanging indentation of 0.5”.
Do
not skip a line between citations.
Example journal citations:
Buzby, K. and L. Deegan. 1999.
Retention of anchor and passive
integrated transponder tags by arctic grayling.
N. Am. J. Fish. Manage. 19(4):
1147-1150.
Dare, M.R. 2003.
Mortality
and long-term retention of passive integrated transponder tags by spring Chinook
salmon. N. Am. J. Fish. Manage.
23: 1015-1019.
Feldheim, K.A., S.H. Gruber, J.R.C. de Marignac, and M.V. Ashley.
2002.
Genetic tagging to determine passive
integrated transponder tag loss in lemon sharks.
J. Fish Biol. 61:
1309-1313.
Example book citation:
Stacey, M., and S. A. Barker. 1960.
Polysaccharides of microorganisms. Oxford Univ. Press. London. 228 pp.
6. Submission of Revised Manuscripts
All manuscripts accepted by the peer reviewers, need to be revised according to
instructions and submitted to the editor either by e-mail or on a compact disk.
7. Proof
Galley proofs will be sent to authors for corrections. Make corrections on
margins of the proof. Proofreader's marks may be found in dictionaries, or in
style manuals (e.g., "Style Manual for Biological Journals"). Changes in text
after the manuscript is in galley proof are quite expensive and in general are
not permitted. Galley proofs must be corrected and returned promptly (within ten
days).
8. Reprints
A
reprint order blank will be sent with the galley proofs. This should be returned
with the corrected proof.
9. Cost of Publication
Authors
will be billed by the Academy for pages in excess of the maximum allowed, see
item 1. The cost of figures which require half-tone screens, such as
photographs, will also be billed to the authors. Currently, a page charge of
$15.00 per page is in effect and the author will be sent a pro forma invoice to
see if payment can be secured from the author's institution, company, research
grant, etc. Failure to honor page charges will not prevent publication of a
paper, but will greatly assist the publication program of the Academy.