Canaan Valley Institute Ė Davis, WV
Saturday, April 6, 2013
In 2013 the annual meeting of the West Virginia Academy of Science (WVAS) will be hosted by Canaan Valley Institute on Saturday, April 6th.
∑ All abstracts must be emailed to firstname.lastname@example.org by the March 8, 2013 deadline to be considered for presentation at the meeting
All events will be held at Canaan Valley Institute just outside of Davis, WV †
A Preliminary Schedule of events Will be posted soon!
Deadlines: March 8, 2013 for submission of all abstracts for oral or poster presentations. Notification of acceptance or rejection will be made by March 15, 2013.† Early registration deadline is to be postmarked by March 15, 2013.
Who may participate: At least one of the authors of each presentation must be a member in good standing of the WVAS at the time of the conference. To join WVAS, please fill out a form. Everyone who attends the conference (whether presenting or not) must register for the conference. It is critical that you preregister so that we have an accurate head count for lunches.† Individuals who do not preregister will not be guaranteed a lunch, so it is crucial to preregister.† Presentations at the WVAS meeting may have been previously presented, but not published, elsewhere. Students, in particular, are encouraged to present posters that may have been presented at other meetings.
Presentation formats: Oral presentations will be 12 minutes in duration with 3 minutes for questions. Posters: Posters will be attached to poster stands, should measure a maximum size of 3 ft x 4 ft.† Presenters should also bring their own pushpins. At least one of the authors of the poster must be available at the poster to answer questions during the posterís assigned session.
Abstract submission and format: All abstracts must be submitted in Microsoft Word format and emailed to email@example.com by the March 8th deadline. Please review abstract submission and information prior to submitting your abstract. Problems and questions should be addressed to Dr. Mark Flood at firstname.lastname@example.org or (304) 290-1758.
Student competition: Awards of $50 each will be granted to the best oral presentation by an undergraduate and by a graduate student, and $50 each to the best undergraduate and graduate student posters.
Publication of abstracts: All accepted abstracts will be posted on the WVAS web site prior to the meeting. Abstracts for all papers (i.e., contributed papers and invited papers) to be presented at the meeting will be published in the WVAS Proceedings. The editors reserve the right to reject any abstract deemed unsuitable.
Full scientific reports of any paper presented at the meeting may be submitted for publication in the WVAS Proceedings at any time. Instructions for authors can be found on the WVAS web site and in previous volumes of the Proceedings. The Academy will publish only selected papers of outstanding quality, as determined by peer review.
Conference registration: Download the registration form, fill out the form, and mail in the form with your registration fee. Make checks payable to WVAS. NOTE: The WVAS membership fee can also be included in the same check as the registration fee. Early registration is strongly encouraged as meals cannot be guaranteed to late individuals who register after the deadline. Please mail registration forms and payment to:
Registration fees are:
Postmarked by March 15 After March 15
Member $25 $35
Non-member $40 $50
Student $10 $20
Lunch: The cost of the meal is included in the registration fee.† If you donít preregister then you might not get lunch served to you.† Also, it is not practical to eat lunch elsewhere because of the distance you would need to drive to places in Davis.