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Minutes of December 19, 2006

A meeting of the Marshall University Board of Governors was held on December 19, 2006, at the Memorial Student Center.
 

Members Present:

Menis Ketchum, A. Michael Perry, Letitia Chafin, Sue Richardson, John Hess, Gary White, General Mooney, Brent Marsteller, Jim Sottile, Bob Shell, Chad Caldwell, Virginia King, Mike Farrell. Gary Adkins attended by phone.
 

Others Present:

President Kopp, Interim Community College President Robert Hayes, members of their staff, and visitors.
 

Members Absent: Sherri Noble and Verna Gibson.

I.        Call to Order

Chairman Ketchum announced a quorum was present and called the meeting to order.

II.       Minutes

The minutes of the October 12, 2006 meeting were approved. The minutes of the November 13, 2006 meeting were corrected to show that Letitia Chafin, Virginia King and Mike Farrell attended the meeting by phone. Thereafter, the minutes were approved.

III.     Committee of the Whole

After a discussion, and there being no objection, the unanimous consensus was to adopt the following resolutions, and the following resolutions were adopted:

Resolved, that the Marshall University Board of Governors
Accept the audited Financial Report for Fiscal Year 2005-2006.

Resolved, that Policy GA5 – “BOG Organizational Structure and
Rules of Order” are adopted which policy amends Policy GA5
adopted on March 8, 2005.

Resolved, the purchase of the lots and houses at 1927 and
1929-31 Maple Avenue for $115,000.00 is approved and ratified.

Resolved, the BOG petition the City of Huntington to close
the alley behind the 20th Street Baptist Church and Elm Street
from Third Avenue to Steel of W.Va.; pay $1,425.00 for each of the two surveys; pay for an appraisal to submit to the City, and hire a lawyer to handle the petition to close these streets.

The Board considered Policy HR15, “Background Checks”.
After a motion and second, this policy was tabled for this meeting and the Board will consider it at a later meeting.

IV.    Community & Technical College Meeting

Interim President Hayes gave a report on the upcoming accreditation process and his investigation concerning a site for a new community college building.

John Hess and Sue Richardson gave a report on the progress of the Presidential search. Mr. Hess discussed the need to employ a consultant to assist in the search process. Following discussion, by consensus the Board agreed to hire Academic Search Inc. as the consultant for the search process.

V.      University Meeting

President Kopp gave a report on the progress of the Wellness Center project and an informational report.

Jean Gilman and Tammy Johnson from the Admission and Recruitment Offices, gave a report on admissions and recruitment.

1.       Finance Committee

After a discussion, and there being no objection, the unanimous consensus was to adopt the following resolutions, which were passed and adopted:

Resolved, that the Marshall University Board of Governors
approve the demolition of the buildings located on the Weiler
Steel property for an amount not to exceed $318,000.

Resolved, that the Marshall University Board of Governors
Accepts the Third Party Waiver Annual Report in accordance
with Policy No. 40.

Resolved, that the Board of Governors receives the
Investment Earnings Report for the period of March 1,
2006, to October 31, 2006.

Resolved, that the Marshall University Board of
Governors receives the Quarterly Financial/Budget
Report for the three months ending September 30,
2006, and September 30, 2005.

Resolved, that the Marshall University Board of
Governors approve the following officials be authorized
to sign documents submitted to the Alcohol and
Tobacco Tax and Trade Bureau:

Senior V.P. for Finance
Assistant V.P. for Administration
Academic Lab Manager, Chemistry
Director, Health and Safety

Resolved, that the Marshall University Board of Governors
approves the updated Internal Audit Charter.

2.       Academic Committee

Sarah Denman, Jim Sottile and Letitia Chafin gave reports on the academic program review process, the proposed statewide admissions policy and the Marshall Commitment Plan.

The following resolution was adopted, without objection, by unanimous consensus of the Board.

Resolved, that the Marshall University Board of Governors
approves the installation of a sculpture on the Huntington
campus by Sinesia Lenac and the execution of the License
Agreement as amended which sets forth the agreement between
the Lenac Trust and Marshall regarding the sculpture.

3.       Medical School Committee

No report.

4.       Athletic Committee

Mike Farrell reported on the search for new sites for the Athletic Fields Project, new seating plan for football, and the grade averages of the athletic teams.

VI.     Executive Session

Jim Sottile moved, seconded by Virginia King, that the Board go into executive session to discuss possible real estate purchases and advanced construction planning. The motion passed.

After a period of time the Board came out of Executive Session.

VII.    Post Executive Session Motions

Jim Sottile moved, seconded by Letitia Chafin, that the Board refuse the offer received to purchase 1930 Seventh Avenue. The motion passed.

Mike Perry moved, seconded by Gary White, that the Board enter into the proposed Pre-development Agreement with Capstone Development. The motion unanimously passed.

VIII.   Adjournment

There being no further business, the meeting was adjourned.


Verna Gibson, Secretary


 



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