{"id":123,"date":"2011-03-16T20:42:23","date_gmt":"2011-03-16T20:42:23","guid":{"rendered":"http:\/\/www.marshall.edu\/disclosures\/?page_id=123"},"modified":"2026-01-29T17:14:07","modified_gmt":"2026-01-29T17:14:07","slug":"ferpa","status":"publish","type":"page","link":"https:\/\/www.marshall.edu\/disclosures\/ferpa\/","title":{"rendered":"FERPA"},"content":{"rendered":"<h2>Notification of Rights under FERPA<\/h2>\n<p>The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.\u00a0 These rights include:<br \/>\n&nbsp;<\/p>\n<h2>(1) The right to inspect and review the student&#8217;s education records within 45 days of the day the University receives a request for access.<\/h2>\n<p>A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect.\u00a0 The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.\u00a0 If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.<br \/>\n&nbsp;<\/p>\n<h2>(2) The right to request the amendment of the student\u2019s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student\u2019s privacy rights under FERPA.<\/h2>\n<p>A student who wishes to ask the University to amend a record\u00a0 should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.<\/p>\n<p>If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student\u2019s right to a hearing re\u00adgarding the request for amendment.\u00a0 Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.<br \/>\n&nbsp;<\/p>\n<h2>(3) The right to provide written consent before the University discloses personally identifiable information from the student&#8217;s education records, except to the extent that FERPA authorizes disclosure without con\u00adsent.<\/h2>\n<p>The University discloses education records without a student\u2019s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests.\u00a0 A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law en\u00adforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Governors; or a student serving on an official committee, such as a disciplinary or grievance com\u00admittee, or assisting another school official in performing his or her tasks.<\/p>\n<p>A school official has a legitimate educational interest if the official needs to review an educa\u00adtion record in order to fulfill his or her professional responsibilities for the University.<\/p>\n<p>Upon request, the University also discloses education records without consent to offi\u00adcials of another school in which a student seeks or intends to enroll.<br \/>\n&nbsp;<\/p>\n<h2>(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.<\/h2>\n<p>The name and address of the Office that administers FERPA is:<\/p>\n<p>Family Policy Compliance Office<br \/>\nU.S. Department of Education<br \/>\n400 Maryland Avenue, SW<br \/>\nWashington, DC\u00a0 20202-5901<br \/>\n&nbsp;<\/p>\n<h2>Directory Information<\/h2>\n<p>The Family Education Rights and Privacy Act states that an educational institution may release without written consent those records identified as public or directory information for students who are currently enrolled provided that the institution informs the students of the categories defined as directory information and students are given an opportunity to refuse disclosure of any or all of the defined categories.<\/p>\n<h3> Directory Information<\/h3>\n<p>\u201cDirectory Information\u201d is public information that may be disclosed at Marshall University\u2019s discretion for any purpose. <\/p>\n<p>Marshall University designates the following categories of student information as \u201cDirectory Information\u201d: <\/p>\n<ul>\n<li>Student\u2019s official name; <\/li>\n<li>Student\u2019s hometown (City, County, State, Country); <\/li>\n<li>parents\u2019 names; <\/li>\n<li>major and minor fields of study; <\/li>\n<li>dates of attendance; <\/li>\n<li>degree(s) and date(s) conferred, including anticipated graduation dates; <\/li>\n<li>previous educational institution attended; <\/li>\n<li>photographs, videos, or other media containing a student\u2019s image or likeness (collectively \u201cStudent Images\u201d); <\/li>\n<li>honors and awards received; <\/li>\n<li>classification or class status; <\/li>\n<li>participation in officially recognized activities and sports; <\/li>\n<li>weight and height of members of athletic teams; and <\/li>\n<li>duties and responsibilities, including dates of service of graduate assistants, student workers, interns, or student volunteers. <\/li>\n<\/ul>\n<h3>Limited Use Directory Information <\/h3>\n<p>\u201cLimited Use Directory Information\u201d is not to be provided to external parties not contractually affiliated with the University. Use and disclosure of this information shall be limited to (1) publication in official University publications or on social media sites or websites hosted or maintained by, on behalf of, or for the benefit of the University, including the University\u2019s online directory and internal email system; (2) University officials who have access, consistent with FERPA, to such information and only in conjunction with a legitimate educational interest; (3) external parties contractually affiliated with the University; and (4) military recruiters.<\/p>\n<p>Marshall University designates the following categories of student information as \u201cLimited Use Directory Information\u201d:<\/p>\n<ul>\n<li>University issued student electronic mail addresses (\u201cEmail Addresses\u201d);<\/li>\n<li>Student\u2019s complete official address; <\/li>\n<li>Student\u2019s telephone number; <\/li>\n<li>Student\u2019s age and date of birth; <\/li>\n<li>Student\u2019s place of birth; and <\/li>\n<li>addresses of parents. <\/li>\n<\/ul>\n<p>Requests to suppress disclosure of directory information can be sent to the Registrar\u2019s office.<\/p>\n<p><strong>Notes:<\/strong><\/p>\n<p>Students requesting that their directory information not be disclosed are excluded from Dean\u2019s List announcements made available to hometown and other media.<\/p>\n<p>Some directory information (e.g. student names, honors, college, etc.) is normally disclosed in graduation programs and lists distributed to hometown newspapers and other media. A separate refusal (as part of the application for graduation) is required to suppress this disclosure.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Notification of Rights under FERPA The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.\u00a0 These rights include: &nbsp; (1) The right to inspect and review the student&#8217;s education records within 45 days of the day the University receives a request for access. A student should submit<\/p>\n","protected":false},"author":771,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-123","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/pages\/123","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/users\/771"}],"replies":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/comments?post=123"}],"version-history":[{"count":4,"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/pages\/123\/revisions"}],"predecessor-version":[{"id":458,"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/pages\/123\/revisions\/458"}],"wp:attachment":[{"href":"https:\/\/www.marshall.edu\/disclosures\/wp-json\/wp\/v2\/media?parent=123"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}