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Quick Start Guides

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Here you can find information about how to use the new Web Time Entry system. There are two seperate guides. One is for employees entering hours, and the other is for approvers. Please see the appropriate section.

 

Steps for Marshall University Employees with Hourly Jobs

    1. Log In to MyMU & Select the Time Sheet
      1. Log in to MyMU using your MUNet Account ID and password. The MyMU page will be displayed.
      2. Click on the “Employee” tab.
      3. Locate the new Banner Channel (section of the web page) titled “Time Reporting”. Within that channel, find the job you want to enter time for (most employees will have only one) and click on the link for the pay period you want to update (you may only have 1 link to choose from).
      4. The Time and Leave Reporting page will be displayed.
    2. Input your hours
        1. Locate the specific day you want to update (use the “Next” and “Previous” buttons to scroll through the days of the pay period or click Timesheet to see all days). Then click on the “Enter Hours” link directly below that day. The Time In and Time Out page will be displayed.
        2. Leave the Shift field as 1. Fill in the Time In and Time Out field in HH:MM format. For example, 8 o’clock would be entered as 8:00, and 30 minutes past 12 would be entered as 12:30. Be sure to adjust the AM / PM drop down for each time as needed, it will default to AM.
        3. Time must be entered in intervals of 15 minutes; you should follow the convention used in your department for rounding.
        4. Lunch breaks and other non working periods should be taken into consideration when completing the time sheet. For example, if you work from 8:00 AM till noon, take a 1 hour lunch break, then return to work at 1:00 PM and leave for the day at 3:00 PM, you would enter the hours for the day as follows:
      Date: Tuesday, Aug 03, 2010
      Earnings Code: Extra Help Hourly
      Shift Time In Time Out Total Hours

      0

      0
      1. Click on “Save” – you must enter “Time In” and “Time Out” in order to save your time. The “Total Hours” field will be updated.
      2. Repeat for all applicable days as necessary.
      3. You may update time throughout the pay period by returning to MyMU and following the steps above.
    3. Submit Time
      1. Once all hours worked for the pay period have been entered, click on the “Submit” button. Your timesheet will be submitted to your supervisor for approval after re-entering your pin.
      2. Please note the “Submit by” date and time on the Time and Leave Reporting page – you cannot enter time or submit your timesheet after this time.
    4. Exit Time Reporting
      1. Click on “Exit” in upper right hand corner of the page and close your web browser.
    5. Problems?
      1. Go to www.marshall.edu/wte/help.html for troubleshooting ideas and additional information.

IMPORTANT: Always use the navigation provided by MyMU and Employee Self Service, instead of the Forward and Back buttons in Internet Explorer.

 

Steps for Timesheet Approvers of Hourly Employees

    1. Log In to MyMU & Select the Time Sheet You Want to Approve
      1. Log in to MyMU using your MUNet Account ID and password. The MyMU page will be displayed.
      2. Click on the “Employee” tab.
      3. Locate the new Banner Channel (section of the web page) titled “Time Approval”. Within that channel, find the org and pay period for the group of timesheets you want to review / approve. The Department Summarypage for that specific org / pay period will be displayed.
    2. Review and Confirm the Reported Hours are Correct
      1. You will see the employees who have submitted time sheets grouped by the time sheet’s status. NOTE: To review a timesheet that has not yet been submitted by the employee, follow the instructions below in step VI) How to Review Timesheets Not Yet Submitted.
      2. To review the detail for an employee’s time sheet, click on an employee’s name.
      3. If updates are required on a submitted time sheet, click on the “Change Time Record” link and then you can select the particular day you need to adjust by clicking on the hours or “Enter Hours” directly below that day. The Time In and Time Out page will be displayed.
      4. Use the “Next” and “Previous” buttons to scroll through the days of the pay period or click Timesheet to see all days.
      5. Adjust the Time In and Time Out field in HH:MM format as required.
      6. Click on “Save”. The “Total Hours” field will be updated.
      7. Repeat for all applicable days as necessary.
    3. Approve Time
      1. Once all hours are verified to be accurate for the pay period, click on the “Approve” button. The timesheet will be approved.
      2. Repeat steps II & III for remaining timesheets as required.
      3. You may also select to approve all submitted timesheets from the Department Summary Page.
    4. Exit Time Reporting
      1. Click on “Exit” in upper right hand corner of the page and close your web browser.
    5. Problems?
      1. Go to www.marshall.edu/wte/help.html for troubleshooting ideas and additional information.
    6. How to Review Timesheets Not Yet Submitted
      1. From the MyMU Employee tab, within the “Time Approval” Banner Channel, click on “Update Approval Proxies”. The Proxy Setup page will display.
      2. Click on the “Employee Self Service” tab.
      3. Click on “Time Sheet”. The Time Sheet Selection page will display.
      4. Click on the Time Sheet you want to review.
      5. Review Time Sheet data as necessary. You will not be able to take any action on an employee’s time sheet until they submit it.
      6. When done reviewing time sheets not yet submitted by employees, click on “Back to Employee Tab” in the top left hand corner of the page. The MyMU page will be displayed again.

IMPORTANT: Always use the navigation provided by MyMU and Employee Self Service, instead of the Forward and Back buttons in Internet Explorer.