{"id":188,"date":"2026-05-20T19:50:54","date_gmt":"2026-05-20T19:50:54","guid":{"rendered":"https:\/\/www.marshall.edu\/finance\/?page_id=188"},"modified":"2026-07-29T16:39:46","modified_gmt":"2026-07-29T16:39:46","slug":"accounts-payable","status":"publish","type":"page","link":"https:\/\/www.marshall.edu\/finance\/accounts-payable\/","title":{"rendered":"Accounts Payable"},"content":{"rendered":"\t
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\n\t\t\t\t\t\"Marshall<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t
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\n\t\t\tCommunity Service<\/a>\n\n\t\t\t\t\t\tCampus Rec<\/a>\n\n\t\t<\/div>\n\t<\/div>\n\t
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\n\t\t\tResidence Halls\/Living<\/a>\n\n\t\t\tStudent Affairs<\/a>\n\n\t\t\tStudent Health<\/a>\n\n\t\t\tStudent Policies<\/a>\n\n\t\t\tColleges & Schools<\/a>\n\n\t\t\tTitle IX Office<\/a>\n\n\t\t<\/div>\n\t<\/div>\n<\/div>\n\n <\/div>\n <\/div>\n <\/div>\n<\/div>\n\n\n\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\n \n\n\t\n\tRequest Info<\/span>\n<\/a>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t
\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\n\t\t
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\n\t\t\t\t\tadmissions<\/a>,\n\t\t\t\t\tapply now<\/a>,\n\t\t\t\t\tonline learning<\/a>,\n\t\t\t\t\trequest information<\/a>,\n\t\t\t\t\tschedule of courses<\/a>,\n\t\t\t\t\tacademic calendar<\/a>,\n\t\t\t\t\tbert<\/a>,\n\t\t\t\t\tregistrar<\/a>,\n\t\t\t\t\tlibrary<\/a>,\n\t\t\t\t\thuman resources<\/a>,\n\t\t\t\t\thousing<\/a>,\n\t\t\t\t\thr<\/a>,\n\t\t\t\t\twork order<\/a>,\n\t\t\t\t\tregistration<\/a>,\n\t\t\t\t\tjobs<\/a>,\n\t\t\t\t\tmubert<\/a>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\t\t\n\t\t\t\t\t\n
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\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\tFinance<\/a>\n\t\t\t\t\t<\/span>\n\t\t\t\t\n\t\t\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t<\/h1>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tAccounting<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tAccounts Payable<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tBudget<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tBursar<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tForms<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tPayroll<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tShared Services<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tResources<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tTraining<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tFAQ<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\tContact Us<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\t\t\t<\/div>\n\n\t\n\n\t
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Accounts Payable is the department within the Finance Division that is responsible for the payment for goods and services that University employees and students procure through purchase orders and other means as well as payment for various expenses incurred by University employee and students in the conduct of University business. We ensure compliance with applicable University policies and government regulations in this regard, and maintain records of paid transactions for internal and external auditors.<\/p>\n

The offices of Accounts Payable, P-Card & Travel are located in\u00a0203 Old Main<\/strong>.<\/p>\n

Visit the\u00a0Forms Page<\/a>\u00a0to access the most frequently used Accounting forms.<\/p>\n\n\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n

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Accounts Payable Team<\/h2>\n\n\n\n
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Name<\/th>\n\t\t\t\tTitle<\/th>\n\t\t\t\tOffice<\/th>\n\t\t\t\tPhone<\/th>\n\t\t\t\t\t\t\t\t\tEmail<\/th>\n\t\t\t\t\t\t\t<\/tr>\n\t\t<\/thead>\n\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\tMelody Freeman\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\n\t\t\t\t\tManager, Accounts Payable Senior<\/td>\n\t\t\t\t\tOld Main 203<\/td>\n\t\t\t\t\t304-696-2221<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tfreeman70@marshall.edu<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\tJesse Baldwin\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\n\t\t\t\t\tAccounting Assistant<\/td>\n\t\t\t\t\tOld Main 203<\/td>\n\t\t\t\t\t304-696-6488<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tbalwinje@marshall.edu<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\tNina Barrett\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\n\t\t\t\t\tAccounting Assistant II<\/td>\n\t\t\t\t\tOld Main 203<\/td>\n\t\t\t\t\t304-696-2216<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tbarrett@marshall.edu<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\tCara Eskins\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\n\t\t\t\t\tAccountant<\/td>\n\t\t\t\t\tOld Main 203<\/td>\n\t\t\t\t\t304-696-2211<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\teakins4@marshall.edu<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\tSuzanne Sutherland\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\n\t\t\t\t\tAccounting Assistant<\/td>\n\t\t\t\t\tOld Main 203<\/td>\n\t\t\t\t\t304-696-6489<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t\t\t<\/tbody>\n\t<\/table>\n<\/div>\n\n <\/div>\n\n\t<\/div>\n<\/div>\n\n\n\t
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Travel – Driver Training<\/h2>\n\n\t\t\t\n\t\t\t\n\t\t\t
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The West Virginia Board of Risk and Insurance Management requires that all\u2028employees who drive a state vehicle or drive their personal vehicle and are\u2028reimbursed by the University complete a safe driver training course each year.\u2028To meet this requirement, the Marshall University Environmental Health and Safety\u2028Department has developed an updated online safe driver training module. This\u2028training will take approximately 30 minutes to complete. Remember this\u2028MUST BE COMPLETED once per calendar year in order to receive reimbursement.
\nTo access the training, you must enroll in the course. The link provided explains\u2028how to complete the enrollment process and written instructions are outlined below:<\/p>\n

Self-Enrollment Instructions<\/p>\n

    \n
  1. Go to the\u2028Marshall University Website<\/a>\u2028and click on the MyMU<\/strong> link.<\/li>\n
  2. Log in using your MUNETID and password.<\/li>\n
  3. Blackboard will open. Click on the Organizations<\/strong> tab.<\/li>\n
  4. Type \u201csafety\u201d<\/strong> in the Organization Search box and click Go.<\/strong><\/li>\n
  5. Under the search results you will see:\u2028Org ID:<\/strong> train_driversafety\u2028Org Name:<\/strong> Safety Training<\/li>\n
  6. Beside the Org ID click on the down arrow and select Enroll.<\/strong><\/li>\n
  7. On the Self-Enrollment page, click Submit<\/strong>, then click OK.<\/strong><\/li>\n<\/ol>\n

    If you experience any difficulty in the enrollment process, please see the\u2028Self-Enrollment Instruction Video<\/a>.<\/p>\n

    Thank you for taking the time to complete this training.
    \nIf you have any\u2028questions, please contact\u2028    Tracy Smith<\/a>\u2028- 304-696-2993.<\/p>\n\n\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\t

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    Vendor Registration<\/h2>\n\n\t\t\t\n\t\t\t\n\t\t\t
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    Marshall University and Marshall University Research Corporation must pay our vendors promptly, and in order to do this, all vendors must be set up in Banner before the necessary encumbrance or requisition can be entered. Vendors should be set up PRIOR to the goods and\/or services being provided, because there are sometimes unforeseen delays.<\/p>\n

    Our goal is to make this process as simple for the department as well as the vendor, while we comply with all regulations and policies that govern the process. If you ever have any questions, please do not hesitate to contact us<\/a>.<\/p>\n

    Vendor Registration Procedures<\/h2>\n

    Step 1:<\/strong>\u00a0Complete the\u00a0Vendor Registration Request Form<\/a>\u00a0and forward it in campus mail to the Accounts Payable Office in 203 Old Main, fax it to 304-696-3289 OR send it as an\u00a0email<\/a>\u00a0attachment. Please make sure that the requested information is completed on the form. Vendors will not be set up unless this form is received.<\/p>\n

    Step 2:<\/strong>\u00a0The department may request a W-9 for US Businesses and Residents. For Businesses\/Organizations outside of the US and non-residents of the US, a W-8BEN form should be requested from the vendor (additional information will be needed, including copies of Visa, Passport and I-94 card for individuals). If you prefer, we will do these steps for you. You may indicate your preference by checking the appropriate box on the form. Please remember that if the vendor chooses to fax rather than mail the W-9, it must be faxed directly to our office at 304-696-3289.<\/p>\n

    DO NOT<\/strong>\u00a0complete\u00a0ANY<\/strong>\u00a0portion of the W-9 or W-8BEN for the vendor. The vendor must complete the form in its entirety. If we suspect that someone other than the vendor completed the form, we will contact the vendor to request a new form.<\/p>\n

    Step 3:<\/strong>\u00a0Wait for an email from our office to let you know that the vendor has been set up along with their vendor number.<\/p>\n

    NOTE:<\/strong>\u00a0If you have a large group of vendors to set up, such as band, counselors, or a team, please call Juanita at 66520. She will make arrangements that fit your schedule and will conduct an on-site registration.<\/p>\n

    Training<\/h2>\n

    Various Training Opportunities for many of the Finance Groups are available through the\u00a0Marshall University Human Resources Training Schedule Website<\/a>. Most trainings are offered once a month. The current training sessions include:<\/p>\n