{"id":1503,"date":"2024-12-19T07:17:12","date_gmt":"2024-12-19T12:17:12","guid":{"rendered":"https:\/\/www.marshall.edu\/irp\/?p=1503"},"modified":"2024-12-19T07:17:12","modified_gmt":"2024-12-19T12:17:12","slug":"costofprogramdelivery","status":"publish","type":"post","link":"https:\/\/www.marshall.edu\/irp\/2024\/12\/19\/costofprogramdelivery\/","title":{"rendered":"Breaking Down Costs: Understanding the Instructional Cost of Programs at Marshall University"},"content":{"rendered":"<p>In an era of increasing financial scrutiny and accountability in higher education, understanding the cost of program delivery is critical. At Marshall University, the Institutional Research and Planning (IRP) team has developed a detailed methodology to analyze instructional costs across academic programs. This approach offers transparency and the ability to compare costs to the course level effectively.<\/p>\n<h3>Why Program Cost Analysis Matters<\/h3>\n<p>Higher education institutions face growing challenges, from managing budgets to ensuring tuition affordability. Analyzing program costs helps:<\/p>\n<ul>\n<li><strong>Align resources with institutional priorities<\/strong> by understanding which programs are cost-efficient and which require additional support.<\/li>\n<li><strong>Provide insights on return on investment (ROI)<\/strong> for programs at all levels and courses of all types.<\/li>\n<li><strong>Offer transparency<\/strong> to leadership, faculty, and stakeholders about where instructional dollars are spent.<\/li>\n<li><strong>Enhance financial sustainability<\/strong> by uncovering areas of inefficiency, helping the institution make informed adjustments to staffing, course offerings, and delivery methods.<\/li>\n<\/ul>\n<p>By breaking down instructional costs at the section, course, program, and college level institutions gain a clear view of how tuition dollars are used to support teaching and conversely, the cost of instruction as measured through instructional salaries.<\/p>\n<p>To achieve this, we created a Power BI dashboard that allows university leaders to compare instructional costs at multiple levels. Below, we detail the methodology used to build this analysis.<\/p>\n<h3>Methodology for Calculating Instructional Cost for Program Delivery Costs<\/h3>\n<ol>\n<li>Create a list of sections being taught in Fall, Spring, and Summer of a given academic year, removing 3rd Party Contract, Dual Credit and WV Rocks sections.\n<ol>\n<li>This allows us to total student credit hours at the section (and course) level<\/li>\n<\/ol>\n<\/li>\n<li>Generate a list of students who are enrolled in the sections from #1 above\n<ol>\n<li>For each student, recorded their primary college, primary major, total SCHs, and assessed tuition for each semester of enrollment.<\/li>\n<li>Calculated tuitionPerSCH for each student per semester of their enrollment by taking AssessedTuition \/ sum(SCHs) &#8211; this is at the student level<\/li>\n<\/ol>\n<\/li>\n<li>Created a list of instructors assigned to any of the sections generated in #1 above.<\/li>\n<li>Calculated a salaryTowardTeaching figured for each individual in #3 above, per semester.\n<ol>\n<li>First cut, normalize the annual salary\n<ol>\n<li>If 12-month faculty, annual salary at 9\/11<\/li>\n<li>If 11-month faculty, annual salary at 9\/11<\/li>\n<li>If 10-month faculty, annual salary at 9\/10<\/li>\n<li>If 9-month faculty, annual salary<\/li>\n<\/ol>\n<\/li>\n<li>Second cut, if that person received 26 pays in the year, each major semester (fall\/spring) gets 50% of the salary\n<ol>\n<li>If the person received 13 pays, they were only here one semester of the AY, use that as the base for the semester salary<\/li>\n<\/ol>\n<\/li>\n<li>Before making this salary &#8220;final&#8221;, we run it through the following formula to get to the instructional portion of the salary:\n<ol>\n<li>SemSalary * .8 (80% of a full-time faculty&#8217;s time is assumed to be teaching) * InstructionalFTE \/ 100<br \/>\nInstructionalFTE is 100% for someone teaching 12 hours in load in a term, 75% for someone with 3 hours of release, 50% for someone with 6 hours of release, 25% with 9 hours of release<\/li>\n<\/ol>\n<\/li>\n<li>Compensation for overloads is added as a full amount directly to the salaryTowardTeaching variable for that instructor in the semester<\/li>\n<li>Compensation for adjuncts is added as a full amount directly to salaryTowardTeaching<\/li>\n<li>Summer teaching compensation is added as a full amount to salaryTowardTeaching<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<ol start=\"5\">\n<li>Created a listing for each section from query #1, joined with each instructor with teaching responsibilities and a normalized % responsibility for each section and each instructor was established. Examples:\n<ol>\n<li>Section with a single instructor of record, that instructor\u2019s responsibility is 100%<\/li>\n<li>Multiple instructors assigned to a section, if total responsibility adds to 100% in Banner, each is left as is<\/li>\n<li>Multiple instructors assigned to a section, if total responsibility &gt; 100%, each is normalized so that the sum of all is 100%. IE, one at 100, one at 50, one goes to 66.7 the other to 33.3, etc.<\/li>\n<\/ol>\n<\/li>\n<li>Calculations from #5 are used to generate the SCHs of Responsibility for a faculty member, by semester.\n<ol start=\"125\">\n<li>As an example, if, they are the sole instructor of record on sections with SCHs of 50 and 50, and 50% responsibility on a section w\/50% responsibility, the SCHs are 50 + 50 + (50*.5) = 125.<\/li>\n<\/ol>\n<\/li>\n<li>A cost per SCH is then generated per instructor, per semester by taking their salaryTowardTeaching \/ SCHs of Responsibility<\/li>\n<\/ol>\n<p>This allows us to model instructional cost by section, course, a student&#8217;s major, an instructor, etc. since we have both a tuition $ assessed for each hour and a $ per hour of responsibility of instruction.<\/p>\n<h3>Insights and Impact<\/h3>\n<p>This was the first step in determining the true cost of a program as instructional cost is typically the largest expense in an academic program. Future work will add in the cost of <strong>supplies, staffing, facilities, and other associated expenses<\/strong>, providing a more comprehensive view of program delivery costs.<\/p>\n<p>The ability to break down program delivery costs equips leadership with actionable insights. For example:<\/p>\n<ul>\n<li><strong>Cost Transparency:<\/strong> Compare instructional costs across programs to identify efficiency opportunities.<\/li>\n<li><strong>Strategic Planning:<\/strong> Use cost data to inform decisions about program growth, faculty staffing, and curricular adjustments.<\/li>\n<li><strong>Improved Accountability:<\/strong> Demonstrate to stakeholders how dollars are allocated and spent, fostering trust and alignment with institutional goals.<\/li>\n<li><strong>Data-Informed Investments:<\/strong> Identify opportunities to invest in programs with strong ROI or improve programs that may be underperforming.<\/li>\n<\/ul>\n<p>The Power BI dashboard built from this analysis allows stakeholders to explore these insights dynamically, supporting informed decision-making. By linking costs to tuition revenue, it also provides a clearer picture of program ROI and sustainability.<\/p>\n<p>For leadership, this data provides the foundation to ask critical questions:<\/p>\n<ul>\n<li>Are program costs aligned with enrollment and revenue trends?<\/li>\n<li>Where can efficiencies be found without compromising quality?<\/li>\n<\/ul>\n<h3>Looking Ahead<\/h3>\n<p>Understanding the cost of program delivery is not a one-time exercise. As instructional methods evolve, student enrollment shifts, and institutional priorities adapt, maintaining an up-to-date analysis ensures the university remains agile, sustainable, and transparent in its financial decisions. By expanding this analysis to include additional cost factors like facilities and staffing, we can offer a full cost-to-value perspective for every program.<\/p>\n<p>We are committed to providing the tools and data needed to navigate these challenges. Our work supports strategic decisions that ensure Marshall University continues to serve its students effectively and efficiently.<\/p>\n<p>Driving all decisions, with data!<\/p>\n<p>Brian M. Morgan<br \/>\nChief Data Officer, Marshall University<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In an era of increasing financial scrutiny and accountability in higher education, understanding the cost of program delivery is critical. At Marshall University, the Institutional Research and Planning (IRP) team has developed a detailed methodology to analyze instructional costs across academic programs. This approach offers transparency and the ability to compare costs to the course<\/p>\n","protected":false},"author":78,"featured_media":1504,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[70],"tags":[],"class_list":["post-1503","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data2decisions"],"acf":[],"fimg_url":"https:\/\/www.marshall.edu\/irp\/files\/121924.png","_links":{"self":[{"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/posts\/1503","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/users\/78"}],"replies":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/comments?post=1503"}],"version-history":[{"count":1,"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/posts\/1503\/revisions"}],"predecessor-version":[{"id":1505,"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/posts\/1503\/revisions\/1505"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/media\/1504"}],"wp:attachment":[{"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/media?parent=1503"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/categories?post=1503"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.marshall.edu\/irp\/wp-json\/wp\/v2\/tags?post=1503"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}