{"id":45,"date":"2010-02-15T15:42:08","date_gmt":"2010-02-15T15:42:08","guid":{"rendered":"http:\/\/www.marshall.edu\/msupdate\/?page_id=45"},"modified":"2021-01-21T21:06:33","modified_gmt":"2021-01-21T21:06:33","slug":"bulk-mail-process","status":"publish","type":"page","link":"https:\/\/www.marshall.edu\/mailservices\/guides-policies-and-procedures\/bulk-mail-process\/","title":{"rendered":"MU Bulk Mail Guide"},"content":{"rendered":"<div style=\"margin: 0in 0in 0pt 0.25in\" ><\/div>\n<div style=\"margin: 0in 0in 0pt 0.25in\" ><strong><span style=\"font-size: 16pt\">Start planning at least <span style=\"\">ONE MONTH<\/span> prior to the day you need to mail your item(s):<\/span><\/strong><\/div>\n<div style=\"margin: 0in 0in 0pt 0.25in\" ><strong>\u00a0<\/strong><\/div>\n<div><strong><span style=\"\"><span style=\"font-size: 14pt\">PRE-PRODUCTION<\/span><\/span><\/strong><\/div>\n<div><strong>\u00a0<\/strong><\/div>\n<div><span style=\"\">Decide how your mail can be sent out.<\/span><\/div>\n<div><strong>\u00a0<\/strong><\/div>\n<div><strong><span style=\"font-size: 14pt\">The Following Materials Must Be Mailed As First-Class Mail:<\/span><\/strong><\/div>\n<div><\/div>\n<ul style=\"margin-top: 0in\" type=\"disc\">\n<li>Bills and checks<\/li>\n<li>Statements of account<\/li>\n<li>Handwritten materials<\/li>\n<li>Typewritten materials<\/li>\n<li>Personal correspondence<\/li>\n<\/ul>\n<div style=\"margin: 0in 0in 0pt 0.5in\"><\/div>\n<div><strong><span style=\"font-size: 14pt\">What materials can be mailed Standard \u201cBulk\u201d Mail?<\/span><\/strong><\/div>\n<div><\/div>\n<ul style=\"margin-top: 0in\" type=\"disc\">\n<li>Circulars<\/li>\n<li>Advertisements<\/li>\n<li>Solicitations for donation<\/li>\n<li>Newsletters<\/li>\n<li>Merchandise<\/li>\n<li>Printed matter<\/li>\n<\/ul>\n<div><strong>\u00a0<\/strong><\/div>\n<div><strong><span style=\"font-size: 11pt\">Standard \u201cBulk\u201d Mail Requirements:<\/span><\/strong><\/div>\n<div><strong>\u00a0<\/strong><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">1)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Consist of 200 or more identical pieces or 50 pounds or more per mailing. <\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">2)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Weigh less than 3.5 ounces for letters and less than 16 ounces for flats.\u00a0<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">3)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Must be sorted into zip-code order and placed in labeled mail trays or tubs. (This can be sorted before you print your labels).<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">4)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Needs a Marshall University return address.<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">5)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Must have permit imprint on the piece of mail. (You can get a rubber stamp from us to use or have it printed directly on envelopes or on the pieces you are mailing).<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">6)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Must have an accurate count by:<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">A)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Local \u2013 number to zip-codes beginning with 255,256, and 257 (these go for a cheaper rate)<\/span><\/div>\n<div style=\"text-indent: -0.5in;margin: 0in 0in 0pt 1.25in\">B)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Mixed \u2013 all others<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">7)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Paper work must be completed (4 copies \u2013 2 with original signatures for US Post Office, 1 for Mail Services, and 1 for mailer).<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">8.)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>Meet Move Update requirements through a third party vendor, the following services:<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">A)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">NCOA Certification \u2013 Verifies that the address is correct for the person to meet upcoming US Postal regulations.<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">B)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Cass Certification \u2013 Formats the addresses to meet upcoming US Postal regulations.<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">C)<span style=\"font: 7pt 'times new roman'\"><span style=\"\">\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"\">Bar-coding \u2013 Allows for mail to go at a better discount (the mail becomes Automated verses Non-Automated) and will meet upcoming US Postal regulations.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 1in\"><\/div>\n<div><span style=\"font-size: 11pt\">These are our local third party vendors:<\/span><\/div>\n<div><\/div>\n<table width=\"413\">\n<tbody>\n<tr>\n<td width=\"413\">Automated Mailing Services Inc.:<\/td>\n<\/tr>\n<tr>\n<td>MU Banner Vendor ID 550717455<\/td>\n<\/tr>\n<tr>\n<td>Contact: Dawn Norman<\/td>\n<\/tr>\n<tr>\n<td>(877) 383-0159, 304-522-0159 or fax 304-522-0357<\/td>\n<\/tr>\n<tr>\n<td><a href=\"mailto:dnorman@amsdirectwv.com\">E-mail: dnorman@amsdirectwv.com\u00a0\u00a0\u00a0<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"mailto:lists@amsdirectwv.com\">Send List to: lists@amsdirectwv.com\u00a0\u00a0<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/www.amsdirectwv.com\/\">Web page: www.amsdirectwv.com\u00a0<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/www.bing.com\/local?lid=YN969x16429830&amp;id=YN969x16429830&amp;q=AMS+Direct&amp;name=AMS+Direct&amp;cp=38.40934753417969%7e-82.46822357177734&amp;ppois=38.40934753417969_-82.46822357177734_AMS+Direct\">845 Jackson Ave, Huntington, WV 25704\u00a0<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">or<\/div>\n<div><\/div>\n<div>\n<table width=\"413\">\n<tbody>\n<tr>\n<td width=\"413\">Champion Output Solutions:<\/td>\n<\/tr>\n<tr>\n<td>MU Banner Vendor ID 550717455<\/td>\n<\/tr>\n<tr>\n<td>Contact: Kenny Lore<\/td>\n<\/tr>\n<tr>\n<td>304-720-0343 or fax 304-720-0348.<\/td>\n<\/tr>\n<tr>\n<td><a href=\"mailto:klore@mailwithchampion.com\">E-mail: klore@mailwithchampion.com\u00a0\u00a0<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/www.champion-industries.com\/\">Web page: www.champion-industries.com\u00a0\u00a0<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/www.bing.com\/local?lid=YN965x141379511&amp;id=YN965x141379511&amp;q=Champion+Output+Solutions&amp;name=Champion+Output+Solutions&amp;cp=38.36945343017578%7e-81.67123413085938&amp;ppois=38.36945343017578_-81.67123413085938_Champion+Output+Solutions\">120 Hills Plz, Charleston, WV 25387\u00a0<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/www.bing.com\/local?lid=YN873x4981116355946492124&amp;id=YN873x4981116355946492124&amp;q=Champion+Output+Solutions&amp;name=Champion+Output+Solutions&amp;cp=38.4085693359375%7e-82.48052215576172&amp;ppois=38.4085693359375_-82.48052215576172_Champion+Output+Solutions\">1503 Madison Ave, Huntington, WV 25704<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div><\/div>\n<div>Third party vendors also provide other services including stuffing and sealing envelopes, providing and applying\u00a0tabs (to seal folded items without envelopes), spraying on mailing labels, sorting and processing (bundling, putting in trays, tagging) for the post office, and delivery to the post office.<\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">Second, the mailer (you) must certify that all information furnished is accurate, truthful and complete; and that the mail and supporting documentation comply with all postal standards.\u00a0Also, you must ensure that the mailing qualifies for the rate and fees claimed, and that the mailing does not contain any matter prohibited by law or postal regulation.<\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">Finally, we require that all departments must obtain copies of the following information from the vendor.\u00a0In addition to obtaining these copies, you need to provide additional copies of this information to MU Mail Services for every mailing.\u00a0We require these documents in case we are audited by the US Post Office: <\/span><\/div>\n<div><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">1)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>Valid MU Mail Code printed on each piece for billing purposes<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">2)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>Sample of mail piece being mailed<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">3)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>Signed Postage Statement from vendor<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">4)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>Cass Summary Report<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">5)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>NCOA Report showing<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">A)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0 <\/span>Presort Database Version<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">B)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0 <\/span>Presort Database Date<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">C)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0 <\/span>Postal Coding Date<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">D)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0 <\/span>Postal Coding Database Expires<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">E)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0 <\/span>PAVE Approval Date<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 1in\">F)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>Address Correction Information<\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.75in\">6)<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>Presort Documentation<\/div>\n<div><strong>\u00a0<\/strong><\/div>\n<div><strong><span style=\"font-size: 14pt\">Shipping Information by Class:<\/span><\/strong><\/div>\n<div><strong>\u00a0<\/strong><\/div>\n<table style=\"margin: auto auto auto 5.4pt;width: 6.5in;border-collapse: collapse\" border=\"0\" width=\"624\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr style=\"height: 15.75pt\">\n<td style=\"background-color: transparent;width: 82.05pt;height: 15.75pt;border: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">Class of Mail<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15.75pt;border-top: windowtext 1pt solid;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">Weight<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15.75pt;border-top: windowtext 1pt solid;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">Speed<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15.75pt;border-top: windowtext 1pt solid;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">Free Forwarding<\/span><\/strong><\/div>\n<div ><strong><span style=\";font-size: 11pt\">or Return<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15.75pt;border-top: windowtext 1pt solid;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Special Services\u00a0<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15.75pt;border-top: windowtext 1pt solid;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">Presort Discounts<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 82.05pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">Express Mail<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">70 lbs or less<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">1-2 Days<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">No<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 82.05pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">Priority Mail<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">70 lbs or less<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">1-3 Days<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">No<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 82.05pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">First-Class Mail &#8211; Letters <\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">3.5oz or less<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">1-3 Days<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 82.05pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">First-Class Mail &#8211; Flats<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">13 oz or less<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">1-3 Days<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 82.05pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">First-Class Mail &#8211; Parcels<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">13 oz or less<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">1-3 Days<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 82.05pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">Standard Mail<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">70 lbs or less<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">2-8 Days<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">No<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Only for parcels<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15.75pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 82.05pt;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"109\">\n<div ><strong><span style=\";font-size: 11pt\">Package Services<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 64pt;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"85\">\n<div ><strong><span style=\";font-size: 11pt\">70 lbs or less<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 44pt;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"59\">\n<div ><strong><span style=\";font-size: 11pt\">2-8 Days<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 93.45pt;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"125\">\n<div ><strong><span style=\";font-size: 11pt\">No<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 103.5pt;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"138\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<td style=\"border-bottom: windowtext 1pt solid;border-left: #000000;background-color: transparent;width: 81pt;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"108\">\n<div ><strong><span style=\";font-size: 11pt\">Yes<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div><strong>\u00a0<\/strong><\/div>\n<p>&nbsp;<\/p>\n<div><strong><span style=\"font-size: 11pt\">Marshall University Mail Services does <em><span style=\"\">NOT<\/span><\/em> prepare mailings!<\/span><\/strong><span style=\"font-size: 11pt\"> We do carry the US Post Office supplies needed so you may prepare your own mailing.<\/span><\/div>\n<div><\/div>\n<div><strong><span style=\";font-size: 11pt\">Draft<\/span><\/strong><span style=\";font-size: 11pt\"> (layout\/design) the <strong>item<\/strong>(s) and be prepared to articulate a description (type, size, quantity, etc.) of the final product and mailing.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 1in\"><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><span style=\";font-size: 11pt\">The <strong>return address<\/strong> on the item <strong><span style=\"\">must<\/span><\/strong> read:<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><span style=\"font-size: 11pt\">(Insert Department Name)<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><span style=\"font-size: 11pt\">Marshall University<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><span style=\"font-size: 11pt\">One John Marshall Drive<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><span style=\"font-size: 11pt\">Huntington, WV\u00a025755-(Insert Mail Code) <\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><strong><span style=\";font-size: 11pt\">NOTE: Check with Mail Services to insure valid mail code is being used.<\/span><\/strong><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><strong>\u00a0<\/strong><\/div>\n<p>&nbsp;<\/p>\n<table style=\"margin: auto 6.75pt;width: 1.75in;border-collapse: collapse\" border=\"0\" width=\"168\" cellspacing=\"0\" cellpadding=\"0\" >\n<tbody>\n<tr style=\"height: 15.75pt\">\n<td style=\"border-bottom: #000000;border-left: windowtext 1pt solid;background-color: transparent;width: 1.75in;height: 15.75pt;border-top: windowtext 1pt solid;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"168\">\n<div ><strong><span style=\";font-size: 11pt\">NON-PROFIT ORG<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15.75pt\">\n<td style=\"border-bottom: #000000;border-left: windowtext 1pt solid;background-color: transparent;width: 1.75in;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"168\">\n<div ><strong><span style=\";font-size: 11pt\">U.S. POSTAGE<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15.75pt\">\n<td style=\"border-bottom: #000000;border-left: windowtext 1pt solid;background-color: transparent;width: 1.75in;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"168\">\n<div ><strong><span style=\";font-size: 11pt\">PAID<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 15.75pt\">\n<td style=\"border-bottom: #000000;border-left: windowtext 1pt solid;background-color: transparent;width: 1.75in;height: 15.75pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"168\">\n<div ><strong><span style=\";font-size: 11pt\">PERMIT NO. 206<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<tr style=\"height: 16.5pt\">\n<td style=\"border-bottom: windowtext 1pt solid;border-left: windowtext 1pt solid;background-color: transparent;width: 1.75in;height: 16.5pt;border-top: #000000;border-right: windowtext 1pt solid;padding: 0in 5.4pt 0in 5.4pt\" valign=\"bottom\" nowrap=\"nowrap\" width=\"168\">\n<div ><strong><span style=\";font-size: 11pt\">HUNTINGTON, WV<\/span><\/strong><\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><span style=\";font-size: 11pt\">The <strong>bulk mail permit number box<\/strong> <strong><span style=\"\">must<\/span><\/strong> read: <\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><\/div>\n<div style=\"margin: 0in 0in 0pt 31.5pt\"><\/div>\n<div style=\"text-indent: 0.5in;margin: 0in 0in 0pt 0.5in\"><strong>\u00a0<\/strong><\/div>\n<div><\/div>\n<div><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">US Postal Service provides us with help in designing the layout of our mailings. All must meet standards and be approved by U.S. Postal Services. A Mail-piece Design Analyst is available to help you meet those requirements.\u00a0<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 0.25in\"><\/div>\n<div><span style=\"font-size: 11pt\">We have a Business Reply Permit also. This is for when you wish to have something returned back to you and you pay the return postage. Business Reply Envelopes may be purchased from Printing Services. Printing Services can custom print these for your department (do not attempt to print these yourself they must meet USPS regulations) or you can get the generic version but you must add your return address and mail code as the return address (this is for billing purposes).<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 0.25in\"><\/div>\n<div style=\"text-indent: -22.5pt;margin: 0in 0in 0pt 22.5pt\"><em><span style=\";font-size: 11pt\">NOTE: Make sure the Business Reply (only) mailing address reads:<\/span><\/em><\/div>\n<div style=\"text-indent: -22.5pt;margin: 0in 0in 0pt 22.5pt\"><\/div>\n<div style=\"text-indent: -22.5pt;margin: 0in 0in 0pt 22.5pt\"><span style=\"font-size: 11pt\">(Insert Department Name &#8211; mail code)<\/span><\/div>\n<div style=\"text-indent: -22.5pt;margin: 0in 0in 0pt 22.5pt\"><em><span style=\"font-size: 11pt\">Marshall University<\/span><\/em><\/div>\n<div style=\"text-indent: -22.5pt;margin: 0in 0in 0pt 22.5pt\"><em><span style=\"font-size: 11pt\">One John Marshall Drive<\/span><\/em><\/div>\n<div style=\"text-indent: -22.5pt;margin: 0in 0in 0pt 22.5pt\"><strong><span style=\"font-size: 11pt\">Huntington, WV\u00a025701-(9942 for a postcard) or (9949 for a letter)<\/span><\/strong><\/div>\n<div style=\"text-indent: -22.5pt;margin: 0in 0in 0pt 22.5pt\"><strong>\u00a0<\/strong><\/div>\n<div><em><span style=\"font-size: 11pt\">You should also place your return address and mail code in the return address spot (this is for billing purposes).<\/span><\/em><\/div>\n<div style=\"text-indent: 0.5in;margin: 0in 0in 0pt 0.5in\"><\/div>\n<div><span style=\"font-size: 11pt\">This helps resolve some forthcoming issues we anticipate concerning Standard \u201cBulk\u201d and First Class Permit mail.<\/span><\/div>\n<div><\/div>\n<div><strong><span style=\"\"><span style=\"font-size: 14pt\">Ancillary Service Endorsement <\/span><\/span><\/strong><\/div>\n<div><strong>\u00a0<\/strong><\/div>\n<div><span style=\"font-size: 11pt\">Ancillary Service Endorsement information: Move Update requirements apply for Standard Mail, the following endorsements are available \u2013<em> Address Service Requested, Forwarding Return Service Requested; Return Service Requested, and Change Service Requested<\/em>.\u00a0\u00a0\u00a0 <\/span><\/div>\n<div><\/div>\n<div><strong><span style=\"font-size: 11pt\">NOTE: \u2018Forwarding Service Requested\u2019 is not an acceptable endorsement for the \u2018Move Update\u2019 requirement.<\/span><\/strong><\/div>\n<div><\/div>\n<div style=\"text-indent: -0.5in;margin: 0in 0in 0pt 67.5pt\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><strong><span style=\"font-size: 11pt\">Address Service Requested<\/span><\/strong><span style=\"font-size: 11pt\">, if a person moves and has filed a change of address, the mail-piece will be forwarded to them and you receive a hard copy address correction for $0.50.\u00a0The only thing I would caution you on, with this endorsement, is when a mail-piece is returned to you, let\u2019s say if there was no forwarding order on file, or if it was past the 12 months of forwarding time, or the piece was undeliverable for any other reasons,\u00a0\u00a0\u00a0 When the piece is returned, it is charged the First-Class (FC) postage rate times a weighted factor of 2.472.\u00a0 \u00a0 So, if you sent a piece that is less than 1 ounce, currently,\u00a0it would be $0.44 x 2.472 = $1.09.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 67.5pt\"><\/div>\n<div style=\"text-indent: -0.5in;margin: 0in 0in 0pt 67.5pt\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><strong><span style=\"font-size: 11pt\">Return Service Requested<\/span><\/strong><span style=\"font-size: 11pt\">, the mail-piece is returned at the applicable First-Class postage rate.\u00a0\u00a0 So, if a piece is less than 1 ounce, it would be returned to you with the new address or reason for non-delivery at $0.44.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 67.5pt\"><\/div>\n<div style=\"text-indent: -0.5in;margin: 0in 0in 0pt 67.5pt\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><strong><span style=\"font-size: 11pt\">Change Service Requested<\/span><\/strong><span style=\"font-size: 11pt\">, US Postal Services does not forward or returns the mail-piece. US Postal Services will send an address correction for $0.50.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 67.5pt\"><strong>\u00a0<\/strong><\/div>\n<div><span style=\"font-size: 11pt\">When discussing the mailing, you must clearly indicate the type and size of the item(s), the quantity, and what type of stuffing or sealing services you will need. \u00a0\u00a0Items that are no more than 11 1\/2 inches long and 6 1\/8 inches high are considered letters.\u00a0Anything larger is considered a non-letter.<\/span><\/div>\n<div><\/div>\n<div><em><span style=\"font-size: 11pt\">Note:\u00a0To ensure clarity, it is recommended that you also provide Vendors with written instructions regarding your mailing as well as a sample of the final product (i.e. an addressed envelope containing all enclosures)<\/span><\/em><span style=\";font-size: 11pt\">.<\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">If your mailing is coded, make sure that you discuss this with vendor when providing instructions. Do not assume that if you organize the enclosures in the order to match the mailing list provided that they will correspond with your coding once mailed.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 67.5pt\"><\/div>\n<div><span style=\"font-size: 11pt\">Contact Marshall University&#8217;s Operations Coordinator for Mail Services Leonard Lovely at 304-696-2485 or Lead Postal Worker Amanda Standifur at 304-696-6644 for you to provide postage cost estimate to MU Mail Services. MU Mail Services needs to make sure we have adequate time (at least a month prior) to insure that there is enough money available to cover the mailing cost. At the end of each month, once we receive the postage statements from the USPS, MU Mail Services will invoice for the final postage cost to be paid by the appropriate mail code and fund.<\/span><\/div>\n<div><\/div>\n<div><strong><span style=\"\"><span style=\"font-size: 14pt\">PRODUCTION<\/span><\/span><\/strong><\/div>\n<div><strong>\u00a0<\/strong><\/div>\n<div><strong><span style=\"font-size: 11pt\">Proof &amp; Finalize &amp; Produce<\/span><\/strong><span style=\"font-size: 11pt\">:\u00a0Make sure at least one other co-worker has proofed the item(s). Make any necessary final edits.\u00a0Send necessary files to the vendor.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 0.25in\"><\/div>\n<div><strong><span style=\"font-size: 11pt\">Follow up with vendor<\/span><\/strong><span style=\"font-size: 11pt\">.<\/span><\/div>\n<div><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.5in\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"font-size: 11pt\">Deliver mailing to vendor or call with expected delivery date.\u00a0Note:\u00a0Do not send too many extra items (allow for 10% overage for spoilage).<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.5in\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"font-size: 11pt\">Email to <a href=\"mailto:data@mandmmailing.com\"><span style=\"color: windowtext;text-decoration: none\">vendor<\/span><\/a> a copy of your Microsoft Excel spreadsheet containing information for mailing labels. \u00a0This spreadsheet must be formatted such that it can be mail merged.\u00a0This means that your data must be organized in rows with no blank rows or columns within the list.\u00a0<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.5in\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"font-size: 11pt\">Secure the completed forms that must be provided to MU Mail Services.<\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.5in\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"font-size: 11pt\">Vendor should provide you with a separate invoice for its services. <\/span><\/div>\n<div style=\"text-indent: -0.25in;margin: 0in 0in 0pt 0.5in\"><span style=\"font-size: 11pt\">\u00b7<span style=\"font: 7pt 'times new roman'\">\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><span style=\"font-size: 11pt\">MU Mail Services will be billing you for the final postage used on the permit with your regular postage on your monthly bill.<\/span><\/div>\n<div style=\"margin: 0in 0in 0pt 0.5in\"><\/div>\n<div style=\"text-indent: -0.5in;margin: 0in 0in 0pt 0.5in\"><strong><span style=\"\"><span style=\"font-size: 14pt\">POST-PRODUCTION<\/span><\/span><\/strong><\/div>\n<div style=\"margin: 0in 0in 0pt 0.5in\"><strong>\u00a0<\/strong><\/div>\n<div>Provide MU Mail Services the forms that were completed and submitted by vendor.<\/div>\n<div>Ensure that notes are made of suggestions for next mailing.<\/div>\n<div><\/div>\n<div><strong><span style=\"\"><span style=\"font-size: 14pt\">OTHER IMPORTANT INFORMATION:<\/span><\/span><\/strong><\/div>\n<div><\/div>\n<div><strong><span style=\"font-size: 11pt\">US POST OFFICE QUICK SERVICE GUIDES<\/span><\/strong><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">All<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/q000.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/q000.htm<\/span><\/a> <\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">Relevant Guides: Bulk Mail<\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">201 Physical Standards Cards &#8211; Letters<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q201.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q201.htm<\/span><\/a> <\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">201b Using Tabs<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q201b.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q201b.htm<\/span><\/a><\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">230a Move Update Standards<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q230a.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q230a.htm<\/span><\/a><\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">230b Standard Mail Machinable Letters<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q240a.htm240b\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q240a.htm240b<\/span><\/a><\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">301 Physical Standards Commercial Flats<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q301.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q301.htm<\/span><\/a><\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">340a Standard Mail Non Automation Flats<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q340a.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q340a.htm<\/span><\/a><\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">507a Business Reply Mail<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q507a.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q507a.htm<\/span><\/a><\/span><\/div>\n<div><\/div>\n<div><span style=\"font-size: 11pt\">507d Ancillary Service Endorsements<\/span><\/div>\n<div><span style=\"font-size: 11pt\"><a href=\"https:\/\/pe.usps.gov\/text\/qsg300\/Q507d.htm\"><span style=\"\">http:\/\/pe.usps.gov\/text\/qsg300\/Q507d.htm<\/span><\/a><\/span><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Start planning at least ONE MONTH prior to the day you need to mail your item(s): \u00a0 PRE-PRODUCTION \u00a0 Decide how your mail can be sent out. \u00a0 The Following Materials Must Be Mailed As First-Class Mail: Bills and checks Statements of account Handwritten materials Typewritten materials Personal correspondence What materials can be mailed Standard<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":240,"menu_order":3,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-45","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/pages\/45","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/comments?post=45"}],"version-history":[{"count":3,"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/pages\/45\/revisions"}],"predecessor-version":[{"id":573,"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/pages\/45\/revisions\/573"}],"up":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/pages\/240"}],"wp:attachment":[{"href":"https:\/\/www.marshall.edu\/mailservices\/wp-json\/wp\/v2\/media?parent=45"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}