{"id":8555,"date":"2026-05-01T08:46:47","date_gmt":"2026-05-01T13:46:47","guid":{"rendered":"https:\/\/www.marshall.edu\/procurement-services\/?page_id=8555"},"modified":"2026-05-01T08:46:47","modified_gmt":"2026-05-01T13:46:47","slug":"purchasing-and-payment-guidelines","status":"publish","type":"page","link":"https:\/\/www.marshall.edu\/procurement-services\/purchasing-and-payment-guidelines\/","title":{"rendered":"Purchasing and Payment Guidelines"},"content":{"rendered":"

Updated May 2026<\/p>\n

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Marketplace Only (submit requisition before items are ordered)<\/th>\nPcard \/ Department Card<\/th>\nFleet Management<\/th>\nEncumbrance in Banner (paid via AP\/Accounting processes)<\/th>\n<\/tr>\n<\/thead>\n
Artists, entertainers, speakers, performers*<\/td>\nTravel Expenses (see University Travel Manual for specifics; reimbursement also allowed)<\/td>\nVehicle Maintenance<\/td>\nEmployee Reimbursements<\/td>\n<\/tr>\n
Books and periodicals<\/td>\nShipping if outside of the University Mailroom (UPS, FedEx, USPS)<\/td>\nVehicle fuel<\/td>\nEducational stipends to MU students<\/td>\n<\/tr>\n
Capitalized equipment (equipment over $10K)<\/td>\nEmergency Purchases<\/td>\n<\/td>\nUtilities<\/td>\n<\/tr>\n
Advertising (Digital and Online)<\/td>\nFuel not related to Fleet vehicles<\/td>\n<\/td>\nUniversity internal payments (mail services, print services, etc.)<\/td>\n<\/tr>\n
Construction and related services*<\/td>\nHospitality\/Student activity food purchases (non Sodexo)<\/td>\n<\/td>\nPayments to other state agencies<\/td>\n<\/tr>\n
Contractual insurance payments<\/td>\nRegistration fees<\/td>\n<\/td>\nAccreditation<\/td>\n<\/tr>\n
Furniture, Flooring<\/td>\nMemberships with an approved encumbrance from AP<\/td>\n<\/td>\nPostage for Mail Services<\/td>\n<\/tr>\n
Graphic design and printing services outside of University Communications (Follow UComm policy)<\/td>\nNon-contractual print or broadcast media (Following Ucomm policy)<\/td>\n<\/td>\nNon-Contractual insurance payments<\/td>\n<\/tr>\n
Hazardous and\/or radioactive materials<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Lease agreements*<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Maintenance\/service agreements*<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Office supplies<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Professional services and consulting*<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Repairs\/alterations occurring on campus*<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Equipment Rental*<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Promotional Items<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Vehicle purchase<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Weapons and ammunition<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Repairs to equipment (occurring on or off campus)<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Misc. Equipment<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Electronic or printed subscriptions, periodicals, and publications<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Janitorial supplies and equipment<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Lab supplies and equipment<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Medical supplies and equipment<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Medical prescriptions\/services payments<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Maintenance, repair, and building operating supplies<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Contractual services*<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Amazon orders (when being purchased with State funding)<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nAthletic per diem (Prepaid Cards)<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nStudent travel per diem (Prepaid Cards)<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table><\/div>\n

*Will require an agreement and the Independent Contractor form may be required if applicable.<\/p>\n","protected":false},"excerpt":{"rendered":"

Updated May 2026 *Will require an agreement and the Independent Contractor form may be required if applicable.<\/p>\n","protected":false},"author":262,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-8555","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/pages\/8555","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/users\/262"}],"replies":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/comments?post=8555"}],"version-history":[{"count":6,"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/pages\/8555\/revisions"}],"predecessor-version":[{"id":8561,"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/pages\/8555\/revisions\/8561"}],"wp:attachment":[{"href":"https:\/\/www.marshall.edu\/procurement-services\/wp-json\/wp\/v2\/media?parent=8555"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}