{"id":4603,"date":"2026-03-30T21:19:42","date_gmt":"2026-03-31T01:19:42","guid":{"rendered":"https:\/\/www.marshall.edu\/registrar\/?page_id=4603"},"modified":"2026-03-30T21:19:53","modified_gmt":"2026-03-31T01:19:53","slug":"grad-lists","status":"publish","type":"page","link":"https:\/\/www.marshall.edu\/registrar\/faculty-staff\/grad-lists\/","title":{"rendered":"Graduation Lists"},"content":{"rendered":" \n \n \n \n
\n Creating Tentative and Final Graduation Lists\n <\/div>\n\n \n \n <\/path>\n <\/svg>\n <\/span>\n <\/button>\n\n \n
\n \n

Graduation Dates and Submission Requirements<\/h3>\n

December and April\/May Graduations<\/strong><\/p>\n

    \n
  • Printed Tentative and Final Graduation lists are due to the Office of the Registrar by the stated deadline (typically two weeks after the student application deadline).<\/li>\n
  • Electronic copies are not accepted.<\/li>\n<\/ul>\n

    July and August Graduations<\/strong><\/p>\n

      \n
    • Printed Tentative and Final Graduation lists are due to the Office of the Registrar by the stated deadline.<\/li>\n
    • Electronic copies are not accepted.<\/li>\n<\/ul>\n

      Additions After Submission<\/h3>\n

      Additions After Tentative List Submission<\/strong><\/p>\n

      Additions must be submitted as a paper copy on department letterhead and must include:<\/p>\n

        \n
      • Student Name<\/li>\n
      • Student ID Number<\/li>\n
      • Major \/ Emphasis \/ Minor<\/li>\n
      • Honors designation (if applicable)<\/li>\n<\/ul>\n

        Additions After Final List Submission<\/strong><\/p>\n

          \n
        • Must be submitted as a paper copy on department letterhead with the same information listed above.<\/li>\n
        • Accepted only for a limited time.<\/li>\n
        • If too much time has elapsed after the official graduation date, additional justification and Academic Affairs approval may be required.<\/li>\n<\/ul>\n

          Students Who Applied Online by the Deadline<\/h3>\n

          In MU BERT<\/strong>, navigate to:<\/p>\n

            \n
          • Student Information<\/li>\n
          • Select the report \u201cStudents Applying for Graduation\u201d<\/em><\/li>\n<\/ul>\n

            Instructions:<\/p>\n

              \n
            • Select the desired term and college.<\/li>\n
            • Export results to Excel (recommended).<\/li>\n
            • Verify degree requirements in Degree Works.<\/li>\n
            • Verify total credit hours and repeated coursework in MU BERT.<\/li>\n<\/ul>\n

              Accessing Banner \u2013 Graduation Application<\/h3>\n

              Access Banner and open the form SHAGAPP (Graduation Application)<\/strong>.<\/p>\n

                \n
              • Ensure all majors, minors, concentrations, and certificates match Degree Works or SGASTDN.<\/li>\n
              • Contact the student if clarification is needed regarding declared programs.<\/li>\n<\/ul>\n

                In the Graduation Application Information<\/strong> section:<\/p>\n

                  \n
                • Select Create\/Update Degree Record<\/strong>.<\/li>\n
                • Confirm the warning message by selecting Yes<\/strong>.<\/li>\n
                • A confirmation message will indicate the degree record has been updated.<\/li>\n<\/ul>\n

                  This action populates the student\u2019s degree information in SHADEGR<\/strong> with a sought status for the degree and term.<\/p>\n

                  Verifying Degree Records in SHADEGR<\/h3>\n

                  Steps:<\/p>\n

                    \n
                  1. Open the Banner form SHADEGR<\/strong>.<\/li>\n
                  2. Enter the MU ID number if not already populated.<\/li>\n
                  3. Query the degree sequence using F9<\/strong> or the ellipsis button.<\/li>\n
                  4. You will be taken to SHADGMQ<\/strong>.<\/li>\n
                  5. Locate the most recent sequence number in the Learner Outcome Summary<\/strong>.<\/li>\n
                  6. Verify the major in the Curricula Summary<\/strong> matches the sought major.<\/li>\n
                  7. Double\u2011click the most recent sequence number to return to SHADEGR.<\/li>\n
                  8. Select Alt + Page Down<\/strong> or the green Go<\/strong> button to view the record.<\/li>\n<\/ol>\n

                    Final Verification<\/h3>\n

                    Important:<\/strong> Ensure that SGASTDN<\/strong> and SHADEGR<\/strong> match exactly, including:<\/p>\n

                      \n
                    • All majors<\/li>\n
                    • Minors<\/li>\n
                    • Concentrations<\/li>\n
                    • Certificates<\/li>\n<\/ul>\n

                      Discrepancies can result in mismatched student academic and degree records.<\/p>\n\n\n <\/div>\n <\/div>\n <\/div>\n \n \n \n

                      \n Printing Tentative or Final Graduation Lists\n <\/div>\n\n \n \n <\/path>\n <\/svg>\n <\/span>\n <\/button>\n\n \n
                      \n \n

                      \nOnce you have verified in MU BERT that all students are listed correctly in
                      \nSHADEGR<\/strong> through the report
                      \n\u201cCommencement List with Contact Information\u201d<\/em>, you may print the
                      \nformal Tentative<\/strong> or Final Graduation List<\/strong>.\n<\/p>\n

                      Access Banner and Printer Controls<\/h3>\n
                        \n
                      1. Enter SWRCOMM<\/strong> in the Banner 9 main search box.<\/li>\n
                      2. This opens the GJAPCTL \u2013 Process Submission Controls<\/strong> form.<\/li>\n
                      3. Select Alt + Page Down<\/strong> or click the green Go<\/strong> button.<\/li>\n<\/ol>\n

                        Printer Control Section<\/h3>\n
                          \n
                        1. \n In the Printer<\/strong> field, enter the name of a network printer
                          \n to which you have access.\n <\/li>\n
                        2. \n If you do not know the printer name, place your cursor in the field and
                          \n press F9<\/strong> or click the three dots (…<\/strong>) to search.\n <\/li>\n
                        3. Select Alt + Page Down<\/strong> to continue.<\/li>\n<\/ol>\n

                          Parameter Values<\/h3>\n

                          In the Values<\/strong> column, enter the following:<\/p>\n

                            \n
                          • Graduation Date<\/strong> \u2013 format: DD-MMM-YY<\/li>\n
                          • \n Report Type<\/strong>:<\/p>\n
                              \n
                            • T<\/strong> \u2013 Tentative Graduation List<\/li>\n
                            • F<\/strong> \u2013 Final Graduation List<\/li>\n<\/ul>\n<\/li>\n
                            • \n College Code<\/strong><\/p>\n
                                \n
                              • Undergraduate: enter the college code<\/li>\n
                              • Graduate programs: enter GR<\/strong><\/li>\n<\/ul>\n<\/li>\n
                              • \n Major Code<\/strong><\/p>\n
                                  \n
                                • Use %<\/strong> to include all majors<\/li>\n
                                • Enter a specific major code to limit results<\/li>\n
                                • \n For graduate lists, enter G<\/strong> + college code + %<\/strong>
                                  \n (example: GB%<\/strong> for all graduate College of Business students)\n <\/li>\n<\/ul>\n<\/li>\n
                                • Campus Code<\/strong> \u2013 enter %<\/strong><\/li>\n<\/ul>\n

                                  Select Alt + Page Down<\/strong> to continue.<\/p>\n

                                  Submission<\/h3>\n
                                    \n
                                  1. In the Save Parameter Set as<\/strong> field, enter a name.<\/li>\n
                                  2. Save by pressing F10<\/strong> or clicking Save<\/strong>.<\/li>\n
                                  3. \n A confirmation message will appear, along with a
                                    \n sequence number<\/strong> in the top-right message area.\n <\/li>\n
                                  4. Record the sequence number for later reference.<\/li>\n<\/ol>\n

                                    Reviewing or Saving Output (Optional)<\/h3>\n

                                    \nInstead of selecting a printer, you may choose Database<\/strong> to
                                    \nreview the list online or save it to your computer.\n<\/p>\n

                                      \n
                                    1. Complete the submission steps through saving the job.<\/li>\n
                                    2. Select Related<\/strong> from the green menu bar.<\/li>\n
                                    3. Choose Review Output (GJIREVO)<\/strong>.<\/li>\n
                                    4. \n In the File Name<\/strong> field, press F9<\/strong> or click
                                      \n the three dots (…<\/strong>) to locate the .lis<\/strong> file.\n <\/li>\n
                                    5. Select the file that matches your recorded sequence number.<\/li>\n
                                    6. Double-click the file or select OK<\/strong> to view the results.<\/li>\n
                                    7. \n To save the output, select Tools<\/strong> \u2192
                                      \n Show Document (Save and Print File)<\/strong>.\n <\/li>\n<\/ol>\n

                                      \nA message will confirm that the file has opened in the browser and is available
                                      \nfor saving or printing.\n<\/p>\n\n\n <\/div>\n <\/div>\n <\/div>\n \n \n \n

                                      \n Graduating with Two (or More) Majors Simultaneously\n <\/div>\n\n \n \n <\/path>\n <\/svg>\n <\/span>\n <\/button>\n\n \n
                                      \n \n

                                      From the Academic Information section of the Undergraduate Catalog:<\/em><\/p>\n

                                      \nStudents may graduate with more than one major by completing the requirements for each major.\n<\/p>\n

                                        \n
                                      • If the majors are housed in different colleges, the student must secure permission from both college deans.<\/li>\n
                                      • For administrative purposes, the student may be housed in only one college. This is the college of record<\/strong>, which maintains the student\u2019s academic records.<\/li>\n
                                      • The student completes the college requirements of the college of record only.<\/li>\n
                                      • To earn more than one degree, see the section below on graduating with two (or more) degrees.<\/li>\n
                                      • Degree Works must confirm that all requirements for the second (or additional) major have been met.<\/li>\n
                                      • If the additional major is housed in another college, coordination with that college is required for any Degree Works exceptions.<\/li>\n
                                      • Follow the steps outlined in Creating Tentative and Final Lists<\/em> for posting graduation records in SHADEGR, based on whether the student applied online by the deadline or submitted a paper application after the deadline.<\/li>\n<\/ul>\n
                                        \n

                                        Graduating with Two (or More) Degrees Simultaneously<\/h2>\n

                                        From the Academic Information section of the Undergraduate Catalog:<\/em><\/p>\n

                                        \nIt is possible to earn more than one baccalaureate degree by meeting all of the following requirements:\n<\/p>\n

                                          \n
                                        • Completion of all major requirements for each degree.<\/li>\n
                                        • Completion of the college requirements for each degree.<\/li>\n
                                        • \n Completion of a minimum of 30 additional credit hours<\/strong> beyond the 120 hours required for the first baccalaureate degree
                                          \n (150 total hours for a second degree, 180 for a third, and so on).\n <\/li>\n
                                        • \n If a degree program requires more than 120 hours, an additional 30 hours must be added to that higher total.\n <\/li>\n
                                        • Completion of the minimum residency requirement of 24 credit hours earned at Marshall University<\/strong>.<\/li>\n<\/ul>\n

                                          \nGrade point averages and graduation with honors must conform to existing university policies.\n<\/p>\n

                                          \nIf a student graduating with simultaneous degrees earns honors, the honors designation must be added in SHADEGR to each degree record<\/strong>.\n<\/p>\n

                                          \nThe Primary College<\/strong> (the academic home of the first major) or the Second Degree College<\/strong> must confirm with the student that they intend to complete multiple degrees simultaneously and communicate that information to the other college.\n<\/p>\n

                                          \nIf the second degree is housed in a different college than the primary college, the student must complete the second college\u2019s requirements as outlined in the applicable catalog year.\n<\/p>\n

                                          \nDegree Works \u201cWhat\u2011If\u201d<\/strong> may be used to select the second major and associated emphases or minors to ensure all college and major requirements are met. The What\u2011If worksheet may be saved as a PDF if needed.\n<\/p>\n\n\n <\/div>\n <\/div>\n <\/div>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":322,"featured_media":0,"parent":2217,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-4603","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/pages\/4603","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/users\/322"}],"replies":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/comments?post=4603"}],"version-history":[{"count":2,"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/pages\/4603\/revisions"}],"predecessor-version":[{"id":4605,"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/pages\/4603\/revisions\/4605"}],"up":[{"embeddable":true,"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/pages\/2217"}],"wp:attachment":[{"href":"https:\/\/www.marshall.edu\/registrar\/wp-json\/wp\/v2\/media?parent=4603"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}