Undergraduate Medical/Emergency Withdrawal Policy

Process for Undergraduate Medical/Emergency Withdrawal-Medical Withdrawals are not for the current semester where the student is enrolled and wants to withdraw. For current semesters, students should email twc@marshall.edu to work with a Total Withdrawal Counselor

All information regarding Medical/Emergency Withdrawal requests will be maintained in a confidential location and will not be available to individuals who do not need access.

  1. Students must submit a written request for withdrawal that includes:
  • their Marshall Identification number, email and mailing address, and phone number
  • the term from which they wish to withdraw (request must be made within six months of affected semester)
  • the medical or emergency reason for withdrawing, how that condition/situation prevented them from attending or succeeding in class, and how the condition/situation prevented them from withdrawing in the regular manner.

All requests must be made in writing and uploaded at this link Medical/Emergency Withdrawal Request
Leah Tolliver, Assistant Dean
Old Main 115
One John Marshall Drive
Huntington, West Virginia 25755

  1. A student seeking a medical withdrawal must provide documentation from the attending physician or other medical professional to support this request.
    Documentation must be on the treatment provider’s letterhead. Notes on prescription pads or copies of medical records will not be considered. Documentation must include:
  • a detailed specific diagnosis or clinical impression
  • the date of onset and dates of treatment
  • a description of how and/or why the condition affects a student’s ability to attend/succeed in classes
  • a recommendation for withdrawal for medical reasons and specific rationale for same

  1. A student seeking an emergency withdrawal must provide documentation of the incident that initiated the withdrawal, the student’s involvement, and supporting documentation from involved service units. Examples are:
House fire Newspaper article or police/911 report or documentation from service organization (ie: American Red Cross); proof of residence,
 Serious illness of immediate family member Physician letter stating that student was needed as “primary caretaker”
Victim of serious crime (must impact student’s ability to attend class) Newspaper article or police report or letter from an attorney
Car accident Medical documentation (see above). A student who proves they have no means of transportation should withdraw in the regular manner

Medical/Emergency Withdrawal Consultation Forms

5. A Medical/Emergency Withdrawal appears on the transcript as “W,” and is typically treated as a regular withdrawal in determining financial aid status. Additionally, a withdrawal may require repayment of financial aid.

6. Refund of tuition and fees will be a separate determination and will follow the University schedule of refunds.

Please refer to the university catalog for other information about Medical/Emergency Withdrawals.

For more information, email Leah Tolliver at tolliver@marshall.edu