Process for Undergraduate Medical/Emergency Withdrawal
All information regarding Medical/Emergency Withdrawal requests will be maintained in a confidential location and will not be available to individuals who do not need access.
- Students must submit a written request for withdrawal that includes:
- their Marshall Identification number, email and mailing address, and phone number
- the term from which they wish to withdraw (request must be made within six months of affected semester)
- the medical or emergency reason for withdrawing, how that condition/situation prevented them from attending or succeeding in class, and how the condition/situation prevented them from withdrawing in the regular manner
All requests must be made in writing to:
Michelle Barbour, Student Advocate & Success Specialist
Memorial Student Center, Room 2W31
One John Marshall Drive
Huntington, West Virginia 25755
Faxed requests to 304-696-4347 are acceptable. For purposes of authentication, supporting documentation must be faxed from the treatment or other service provider’s fax machine. Students may email their requests to email@example.com from their MU accounts.
- A student seeking a medical withdrawal must provide documentation from the attending physician or other medical professional to support this request.
Documentation must be on the treatment provider’s letterhead. Notes on prescription pads or copies of medical records will not be considered. Documentation must include:
- a detailed specific diagnosis or clinical impression
- the date of onset and dates of treatment
- a description of how and/or why the condition affects a student’s ability to attend/succeed in classes
- a recommendation for withdrawal for medical reasons and specific rationale for same
- A student seeking an emergency withdrawal must provide documentation of the incident that initiated the withdrawal, the student’s involvement, and supporting documentation from involved service units. Examples are:
|EXAMPLE of SITUATION||EXAMPLE of DOCUMENTATION|
|House fire||Newspaper article or police/911 report or documentation from service organization (ie: American Red Cross); proof of residence,|
|Serious illness of immediate family member||Physician letter stating that student was needed as “primary caretaker”|
|Victim of serious crime (must impact student’s ability to attend class)||Newspaper article or police report or letter from an attorney|
|Car accident||Medical documentation (see above). A student who proves they have no means of transportation should withdraw in the regular manner|
- Along with their written request, students must submit a completed Medical/Emergency Withdrawal Packet. Blank packets are available in the Office of Student Affairs in Memorial Student Center 2W38, and forms are available below. Students need only meet with those offices from which they are receiving a service.
Medical/Emergency Withdrawal Consultation Forms
5. A Medical/Emergency Withdrawal appears on the transcript as “W,” and is typically treated as a regular withdrawal in determining financial aid status. Additionally, a withdrawal may require repayment of financial aid.
6. Refund of tuition and fees will be a separate determination and will follow the University schedule of refunds.
7. Medical/Emergency Withdrawals are normally complete withdrawals. Requests for withdrawal from an individual class after the deadline for such a withdrawal has passed must include substantial documentation, including a description of how a student’s medical/emergency situation allowed them to succeed in some classes, but not others.
Please refer to the university catalog for other information about Medical/Emergency Withdrawals.
For more information, call Michelle Barbour at 696-2284, email her at firstname.lastname@example.org or stop by MSC 2W31.