Update: Arrears pay expected to begin in September

WVOasis Project Manager Todd Childers says the state will convert to arrears payment to state employees in the last pay of September 2014.

As part of the State of West Virginia’s move to the wvOASIS Enterprise Resource Planning System (ERP), Marshall, like all state agencies, will move to a bi-weekly pay system in January 2015. So instead of being paid twice a month as they are now, employees will be paid on the same day every other week. The transition is part of a system-wide plan to bring employees at all state locations into a standardized pay schedule.

In preparation for the move to bi-weekly, employees who are now paid on a current basis will be moved to an arrears basis. This means that work performed from the first to the middle of the month will be paid at the end of the month.

Childers appears in a video interview speaking about the payroll changes, which may be viewed at http://www.youtube.com/watch?v=AL2-3GqtaLE. Although he said 2013 in the interview, it appears that he meant September of 2014.

None of this means that anyone will miss a paycheck, said Mary Ellen Heuton, Marshall’s chief financial officer. That first payday when the state converts to an arrearage payroll will be like an advance on an employee’s pay.  Instead of making anyone skip a payday in order to hold back two week’s pay for arrearage payroll, the state will just consider that one pay to be like an interest-free loan. When the employee retires or otherwise leaves state employment, the amount of that first payday will be deducted from his or her final check.

A statewide meeting about wvOASIS is being held next week where it is expected that additional details will be shared. Further information will be posted on the Marshall website at www.marshall.edu/paychanges as it becomes available.