Affordable Care Act will require most part-time Marshall employees to report hours worked beginning July 1

MU_WVOasis_SiteReminder_SquareDetails of ACA requirements and state pay changes still coming together

With the implementation of the Affordable Care Act (ACA) on July 1, 2014, Marshall will be required to track hours worked for all employees who are not already eligible for health insurance. And, as you may know, there are lots of changes happening this year with the way we process our payroll and payments to integrate with the state’s new finance system, known as wvOASIS. These changes mean Marshall must modify how we categorize some employees and how they are paid. Unfortunately with both the ACA and the new OASIS system, there are still many uncertainties beyond our control. Because only a small number of employees working this summer will be affected, we will contact their departments directly to let them know of any changes. As fall approaches and more part-time employees come on board, we will provide additional information as we receive it. For now, here are a few expected changes:

  • Adjunct/part-time faculty will be credited with hours worked based on teaching load and any administrative assignments.
  • Graduate assistants (GAs) will be required to track actual hours worked and certain categories of GAs will be paid based on these hours rather than the salary method used in the past.
  • Resident Assistants (RAs) will be required to track actual hours worked, but will continue to be paid via salary.
  • In general most positions for temporary part-time employment including students, extra-help and casual employment will need to report hours worked for both ACA and payment purposes.

We want to make these transitions as easy as possible. Help us! Please share your questions and concerns by emailing, calling 304-696-2209 or stopping in 203 Old Main. Thank you for your patience and cooperation.  Please watch for more updates on this and other changes related to ACA and the State system on our blog at