University community marks first year of Marshall 20/20

Marshall2020LogoMembers of the Marshall University community gathered to celebrate the first year of progress and decide on next steps at a retreat at St. Mary’s conference center in Huntington Oct. 17.

“We are taking on one of the most significant and complex challenges in the history of Marshall University,” said President Kopp in a message to those who attended. “In doing so, we have mobilized one of the strongest and most collaborative team efforts I have ever witnessed.”

At the retreat, participants began to assemble and connect the separate products resulting from all the hard work that has taken place since the initial meeting in October 2013—from the Shared Vision Statement to the new Budget Model to the Tools (pro formas, key performance indicators) to the Academic and Services Portfolio Reviews to the Roles and Responsibilities.

Eight implementation teams will be formed to pursue the opportunities identified in the Services Portfolio Review:

  1. Printing, Faxing and IT-Related Services
  • Consolidating IT staff within IT division
  • Eliminating desktop printers; move to network printers
  • Eliminating shadow systems/licenses
  • Coordinating IT support positions across campus
  • Upgrading video multiplexing controller
  • Videoconference – Lync
  1. Facilities and Leases
  • Selling University Heights property
  • Combining summer/evening classroom buildings
  • Upgrading lighting fixtures
  • Hiring mechanical engineer
  • Hiring digital control specialist
  • Establishing energy policy
  • Improving space utilization
  • Closing underutilized buildings/areas
  • Staggering maintenance shifts
  1. P-Card, Procurement and Travel
  • Consolidating printer and copiers under managed contract
  • Expanding use of My Buy
  • Implementing new P-Card reconciliation process
  • Terminating expiring leases
  • Contracting with external travel agency/related policies and procedures
  • Rebidding suppliers of cable services
  • Reducing memberships
  1. Marketing, Public Relations and Websites
  • Outsourcing selected Printing Services
  • Consolidating marketing and public relations functions
  • Coordinating university website – in house and hosted by university
  • Increasing revenues from trademarks/licensing – licensing affiliate
  1. Libraries
  • Consolidating library services (HSL/MUGC)
  1. Academic (includes continuing education, distance learning courses)
  • Implementing new E-course funding and development model
  • Centralizing testing function
  1. Administrative and Finance (includes business center, expense reductions, temporary services/pool, student insurance)
  • Instituting training requirements/efficiency
  • Implementing a business center model for administrative services
  • Reducing the MURC payroll surcharge
  • Eliminating student insurance
  • Enhancing grant administration processes
  1. Auxiliaries
  • Evaluating outsourcing of housekeeping/grounds
  • Reviewing auxiliary positions

The formation of the implementation teams is underway and participants will be notified of their team assignments as soon possible after Nov 5.

In addition, the Marshall 20/20 website has been updated to include the documents from the October 17 retreat.