Up and running!

wvOASIS is up and running! We are still experiencing numerous challenges, particularly related to vendors and purchase orders; however, we are working diligently to get on track and are receiving lots of support from the wvOASIS Help Desk. Most importantly, the July 16th payroll posted to everyone’s accounts!

As we continue to adapt to wvOASIS and the Affordable Care Act, and work to improve processes and information, we will likely find it necessary to make revisions to information previously shared. Here are two we would like to note:

  • The addition of a new travel code – 7026F – Administrative Duty Travel (See http://www.marshall.edu/finance/files/15-B-Expense-to-O-Object.pdf for a list of all expense account codes, with definitions for select codes)
  • All Graduate Assistants starting for the fall semester will be paid as hourly employees; thus, they must complete a time sheet via Web Time Entry with approval by their supervisor or designee in order to be paid. Information will be shared shortly by the Graduate College with additional details.

We have begun converting positions we typically refer to as “pooled positions” to a new method for numbering and, in some cases, pay methods. You may notice that some positions previously starting with numbers have already been converted. For example, Hourly Student Assistants was 16 and now is SH, and Work Study was 19 and now is SW. Some jobs that ended by August continued to use the existing position numbers.

Our number-one goal has been to make sure our employees are paid, so we have not yet had a chance to provide detailed information about the changes underway. Look for updates coming soon about the new methodology and note that we will be scheduling training sessions to assist departments with preparing PARs and EPAFS prior to the start of Fall semester. Don’t worry if you have already submitted PARs; we will take care of making any necessary changes.