Shredding Services at Marshall University
Shredding is a safe, secure, and environmentally friendly way to protect confidential information and reduce waste. At Marshall University, we offer a comprehensive shredding service to securely dispose of documents, records, and media.
Why Shred?
Shredding is essential for preventing valuable, confidential information from falling into the wrong hands. This includes student tests, papers, homework, and any documents containing personal or sensitive data. When in doubt, it’s better to err on the side of caution and shred materials rather than risk improper disposal.
*Always follow department, university, local, state or federal laws in regard to record/document retention and destruction.
Shredding also supports our commitment to sustainability by recycling shredded paper and contributing to Marshall’s green initiatives. The money saved from shredding is reinvested into Marshall’s environmental programs.
What Can Be Shredded?
Our industrial shredder is capable of securely destroying:
- Paper documents (confidential records, papers, etc.)
- Media items, including:
- Floppy disks
- CD-ROMs
- USB drives
- Credit cards
How to Request Shredding
The Sustainability Department, located on the second floor of the Sorrell Maintenance Building (Suite 204B), manages the Shredding Program. For Confidential Records Destruction Requests (e.g., department records), please complete the request below.
Confidential Document Containers
To securely store sensitive documents before shredding, consider using a Locking Confidential Document Container. While not required, many offices find them convenient. The Shredding Department offers these containers for purchase, with a one-time charge based on availability and supplier pricing.
Confidential Records Destruction Requests
Unlike Recycling Requests, Confidential Records Destruction Requests are coordinated through the University Archivist/Records Management Librarian in the Special Collections Department.
These requests pertain to the destruction of university records that have met their legally required retention period. To continue, you will need to complete the Special Requests Dynamic Form. This is a legal requirement for Marshall University to authorize the destruction of records.
Before submitting a request, please review your department’s Records Retention Policy. If your department does not have a policy or is not listed on the Marshall University Records Retention Schedule, contact the University Archivist/Records Management Librarian for guidance. If you already know the retention period for your department’s records, please complete the Special Requests Dynamic Form. The form must be signed by:
- You (the requester)
- Your immediate supervisor
- The University Archivist/Records Management Librarian
If the Archivist has any questions, they will contact you directly. Once approved, the form will be forwarded to MUARC.
After approval by the Archivist, please place the records in sturdy, sealed boxes. Neither MUARC nor Sustainability is able to provide boxes for shred pick up. Also, the boxes will not be returned. MUARC will coordinate with you to schedule a pickup.
Once the records are picked up, MUARC will sign the form. After the records are destroyed, MUARC will sign the form again to confirm completion.
Please retain a copy of the completed form in your Dynamic Forms account and save a PDF version for your departmental records.
For questions, contact the University Archivist/Records Management Librarian at recordscenter@marshall.edu.
- Fill out the Special Pickup Form
- To schedule a weekly pickup for high-volume shredding needs that require recurring pickups
For additional questions, please contact the University Archivist/Records Management Librarian.
Contact Us
For more information about shredding services or to request a container, please contact the Sustainability Department.
Phone: 304-696-2992
Email: bemarshallgreen@marshall.edu