Below you will find a timeline of Purchasing Announcements, each accompanied by a brief synopsis. The full text of every announcement was originally distributed to all Marshall University employees through internal Outlook communications. Please refer to your Outlook messages for the complete versions. If you need a copy of a specific announcement, contact Procurement Services and one of our agents will be happy to forward it to you.
November 7, 2025 — Office Renamed to Procurement Services
- The Office of Purchasing is now Procurement Services.
- Responsibilities remain focused on compliant, efficient procurement aligned with state code and university policies.
- Goal: strengthen customer/supplier relationships and improve purchasing processes.
June 16, 2025 — IT Approval Requirement
- All technology products/services require IT governance review every fiscal year, regardless of previous approvals.
- Submit requests 90 days before contract start/renewal.
- Purchasing cannot process tech purchases without prior IT approval.
- Technology Procurement Form provided for advance planning.
April 10, 2025 — United Rentals Becomes Premier Supplier for Equipment Rentals
- Effective April 8, 2025, United Rentals designated as the university’s premier equipment rental supplier.
- Departments asked to report what types of equipment they rent.
- Contact provided for United Rentals representative.
March 20, 2025 — Linde Gas Selected as Premier Supplier for Bottled Gas
- Linde Gas & Equipment, Inc. becomes premier bottled‑gas supplier starting April 1, 2025.
- Part of strategic sourcing supporting the “Save to Serve” initiative.
- Linde and Environmental Health & Safety staff will visit departments for transition guidance.
November 24, 2024 — Sole/Single Source Form Replaced with Direct Award Form
- Effective immediately, the Direct Award Procurement Form replaces Sole/Single Source Form.
- Designed to improve processing time, compliance, and efficiency.
- Direct awards remain exceptions, not the standard.
November 3, 2024 — Direct Award Form Introduced
- Announcement introducing the Direct Award Form which replaces the Sole/Single Source Form.
- Competitive bidding remains the preferred procurement method.
- Direct award justification must be fact‑based (not preference-driven).
July 29, 2024 — Technology Procurement Review Reminder
- Many tech purchases come to our office without required approval, causing delays.
- Review required for any tech involving data storage, network connectivity, or sensitive information.
- Links provided for the Technology Procurement Form and governance procedures.
July 15, 2024 — Introduction to Marshall Marketplace (Training Week)
- Training for pilot groups begins; introductory video shared.
- Only pilot users trained at this stage.
- More users will receive training invitations later.
June 26, 2024 — Marketplace Transition Clarifications
- Departments may continue requisitions, encumbrances, and PCard purchases needed for July operations as normal.
- All purchases dated August 1 or later should wait until Marketplace access is granted.
- MURC continues using Banner for FY25.
June 20, 2024 — Marketplace Transition Guidelines
- Beginning July 1, only emergency/urgent purchases should be entered in Banner.
- All other requests must wait until users train and gain Marketplace access.
- Marketplace pilot/superuser training planned for the week of July 15.
December 11, 2023 — Final Notice: ATF Purchases Will Not Be Approved
- After the Fact (ATF) purchases will no longer be approved for payment.
- Departments must use private funds for non‑compliant purchases.
- ATF definition, risks, and policies reiterated.
August 2, 2023 — ATF Policy Announcement
- Detailed explanation of After the Fact / Non‑Compliant Purchases.
- Emphasized personal liability for unauthorized purchases.
- Effective August 31, 2023, non‑emergency ATFs could be rejected, and employees held financially responsible.
- Examples, best practices, and prevention guidance provided.