Welcome to the Contractual Agreements Resource Center for Marshall University Research Corporation.
This page centralizes all guidance, forms, trainings, templates, and policies related to contractual activities, including subawards, service agreements (vendor/contractor), agreement amendments, and invoicing procedures. Our goal is to provide a clear, easy-to-navigate experience for PIs, department administrators, grant managers, and departmental support staff.
Subaward Agreements
Funding provided by a Pass-Through Entity (PTE) to another organization (the subrecipient) to carry out part of a federal project. A subaward involves programmatic work, not the purchase of goods or routine services.
Use a subaward when another organization will do a major part of your project.
- Subrecipient carries out part of the research or program work.
- Must meet deliverables and follow sponsor rules.
- Not for routine services or purchasing goods (those use a service agreement).
- Subaward vs. Service Agreement Comparison Chart
- Subaward vs. Service Agreement Checklist
- Federal Cost Reimbursable Subaward Template
- Attachment 7 – MURC Subaward Invoice Template
- Federal Subaward Amendment Template
- Subaward Process – General
- Subaward Training PowerPoint
- Subaward Invoicing Process PowerPoint
- Subaward Agreement Invoicing Process Guide
- PI Certification Form
- PI/Department Subaward Invoice Checklist/Guide
- Tracking Invoice Payments
- Subaward Invoice Tracking Log (Excel)
- Subaward Invoicing and Grant Management (Coming Soon)
Subaward Monitoring
The Subrecipient Monitoring Policy defines the university’s responsibilities and procedures for overseeing subrecipients to ensure that funds are used appropriately, program objectives are achieved, and all applicable laws, regulations, and award terms are followed.
Service Agreements
A Service Agreement is a formal contract outlining the terms under which services or goods will be provided by a vendor or contractor.
Use when paying a vendor/contractor for goods or routine services, not programmatic project work.
- Vendor provides specific services or deliverables.
- They do not perform research or programmatic work.
- Service Agreement Template
- Service Agreement Invoice Template
- Service Agreement Amendment Template
- MURC Addendum
- Service Agreement Amendment Guidelines
- Service Agreement Amendment Checklist
- Service Agreement Travel Guidelines – PDF
- Service Agreement Travel Guidelines – PowerPoint
- What Is a Service Agreement and Why Use It Guide
- Service Agreement Process Guide
- Service Agreement Invoicing Process
General Contractual Templates and Forms Library
- Non-Compliant Form (after-the-fact agreements)
- Direct Award Request Form
- Contractual Definitions
- F&A Rates – How To
- Budget Template
- Budget Narrative Template
- Vendor Checklist Form
- Contractor vs. Employee – Key Rules
Trainings
- Service Agreement Training – PowerPoint
Contact Information
Contract Compliance and Pre-Award Grants Officers
