Accounts Payable is the department within the Finance Division that is responsible for the payment for goods and services that University employees and students procure through purchase orders and other means as well as payment for various expenses incurred by University employee and students in the conduct of University business. We ensure compliance with applicable University policies and government regulations in this regard, and maintain records of paid transactions for internal and external auditors.

The offices of Accounts Payable, P-Card & Travel are located in 203 Old Main.

Visit the Forms Page to access the most frequently used Accounting forms.

Accounts Payable Team

Name	Title	Office	Phone	Email
Melody Freeman	Manager, Accounts Payable Senior	Old Main 203	304-696-2221	freeman70@marshall.edu
Jesse Baldwin	Accounting Assistant	Old Main 203	304-696-6488	balwinje@marshall.edu
Nina Barrett	Accounting Assistant II	Old Main 203	304-696-2216	barrett@marshall.edu
Cara Eskins	Accountant	Old Main 203	304-696-2211	eakins4@marshall.edu
Suzanne Sutherland	Accounting Assistant	Old Main 203	304-696-6489

Travel – Driver Training

The West Virginia Board of Risk and Insurance Management requires that all employees who drive a state vehicle or drive their personal vehicle and are reimbursed by the University complete a safe driver training course each year. To meet this requirement, the Marshall University Environmental Health and Safety Department has developed an updated online safe driver training module. This training will take approximately 30 minutes to complete. Remember this MUST BE COMPLETED once per calendar year in order to receive reimbursement.
To access the training, you must enroll in the course. The link provided explains how to complete the enrollment process and written instructions are outlined below:

Self-Enrollment Instructions

Go to the Marshall University Website and click on the MyMU link.
Log in using your MUNETID and password.
Blackboard will open. Click on the Organizations tab.
Type “safety” in the Organization Search box and click Go.
Under the search results you will see: Org ID: train_driversafety Org Name: Safety Training
Beside the Org ID click on the down arrow and select Enroll.
On the Self-Enrollment page, click Submit, then click OK.

If you experience any difficulty in the enrollment process, please see the Self-Enrollment Instruction Video.

Thank you for taking the time to complete this training.
If you have any questions, please contact Tracy Smith - 304-696-2993.

Vendor Registration

Marshall University and Marshall University Research Corporation must pay our vendors promptly, and in order to do this, all vendors must be set up in Banner before the necessary encumbrance or requisition can be entered. Vendors should be set up PRIOR to the goods and/or services being provided, because there are sometimes unforeseen delays.

Our goal is to make this process as simple for the department as well as the vendor, while we comply with all regulations and policies that govern the process. If you ever have any questions, please do not hesitate to contact us.

Vendor Registration Procedures

Step 1: Complete the Vendor Registration Request Form and forward it in campus mail to the Accounts Payable Office in 203 Old Main, fax it to 304-696-3289 OR send it as an email attachment. Please make sure that the requested information is completed on the form. Vendors will not be set up unless this form is received.

Step 2: The department may request a W-9 for US Businesses and Residents. For Businesses/Organizations outside of the US and non-residents of the US, a W-8BEN form should be requested from the vendor (additional information will be needed, including copies of Visa, Passport and I-94 card for individuals). If you prefer, we will do these steps for you. You may indicate your preference by checking the appropriate box on the form. Please remember that if the vendor chooses to fax rather than mail the W-9, it must be faxed directly to our office at 304-696-3289.

DO NOT complete ANY portion of the W-9 or W-8BEN for the vendor. The vendor must complete the form in its entirety. If we suspect that someone other than the vendor completed the form, we will contact the vendor to request a new form.

Step 3: Wait for an email from our office to let you know that the vendor has been set up along with their vendor number.

NOTE: If you have a large group of vendors to set up, such as band, counselors, or a team, please call Juanita at 66520. She will make arrangements that fit your schedule and will conduct an on-site registration.

Training

Various Training Opportunities for many of the Finance Groups are available through the Marshall University Human Resources Training Schedule Website. Most trainings are offered once a month. The current training sessions include:

Accounts Payable
Banner Budget, Online Inquiry and Data Extract
P-Card Processes & Training
Revenue Deposit Training – Bursar
Vendor Registration

Self Guided Trainings are also offered that allow you to work at your own pace. Choose the training module you would like to complete from one of the options below.

Accounts Payable