How to Update Majors, Minors, Advisor and Catalog Year

Using SFAREGS to Update a Student Major

SFAREGS is used when Student Registration for that semester/term is open for use.

• For fall and spring semesters, SFAREGS can be used through the first week of classes known as Schedule Adjustment. After the first week of classes see the SGASTDN section below.
• For Summer I term, SFAREGS can be used through the schedule adjustment period, which is the first three days of the term. After that date, use Summer III term or Fall semester with SFAREGS.
• For the remaining summer terms (Intersession, Summer 2, and Summer 3), SFAREGS can be used through the schedule adjustment period, which is the first day of class. After that date, use the next Summer term, or the Fall semester with SFAREGS through the first week of classes.

Otherwise, please refer to the SGASTDN section below for when student registration is not available.

If registration is open but the student is not yet eligible to register (seniors are registering and it is a freshmen record that needs changed), you might receive an error message and need to wait to update the major until freshmen can register.

To Change a Student Major / Change a Major with an Emphasis (Concentration)

1. Access SFAREGS “Student Course Registration”.
2. A “Student System Distribution Initialization SOADEST” page appears the first time you access this screen.
3. Click the “X” in the green bar on the upper left to close this page, as it is not used at Marshall.
4. The page SFAREGS then appears.
5. Enter active term of Registration and MU ID.
6. Use Alt + Pg-Down or press “Go” in the upper right of your screen.
7. Click on the third tab that is labeled “Curricula”.
8. Click on the grey tab “Replace”.
9. In the “Curriculum” area, update the catalog year by clicking on the “Catalog term” cell in the row under “Replace.” Catalog Term is located in the middle right. Enter either the fall or spring term 20XX01 or 20XX02. This is important in order for Degree Works to show the correct curriculum for the student. Do NOT use a summer term for a catalog term.
10. Also in the “Curriculum” area, “Program” field, enter the Major Code and tab once — all other needed information in the Curriculum section auto-fills. (Old major codes were all numbers — do NOT use an all-number major code.)
11. If there is an area of emphasis (concentration), enter it as well by adding it to the major code. Example: AJ80AJ82 for BA in Journalism, Area of Emphasis in Broadcast. All active major codes and concentration codes begin with the letter of the College.
12. If you do not know the Major Code, you can search for it by clicking on the three dots “…” or pressing F9. Once you have located the desired code, click on that row so it is highlighted in light green, select “OK,” and that code will be carried back to the main screen.
13. Alt-Pg Down or use the arrows in the bottom left of the screen to move to the next area.
14. In the “Field of Study” area, “Field of Study” field, enter just the major code. Example: AJ80.
15. To enter a concentration, click on “+ Insert” located in the grey Field of Study bar on the right-hand side, or down arrow to insert a new row.
    1. Click on the “Type” field and either click on the three dots “…” or type in “Concentration.” Example: AJ82. (This information has already auto-populated for the major.)
    2. In the “Attached to Major” field, enter the major code. Example: AJ80. (For some majors the “Attached to Major” field auto-populates, but not for others.)
16. Save by pressing the “Save” button on the lower right-hand side or pressing F10.

NOTE: If you close the form and then go back to it, the Emphasis code will not show in the “Field of Study” section until you go to that row.

Change a Student Major and Add a Minor at the Same Time

1. Access SFAREGS “Student Course Registration”.
2. A “Student System Distribution Initialization SOADEST” page appears the first time you access this screen.
3. Click the “X” in the green bar on the upper left to close this page, as it is not used at Marshall.
4. The page SFAREGS then appears.
5. Enter active term of Registration and MU ID.
6. Use Alt + Pg-Down or press “Go” in the upper right of your screen.
7. Click on the third tab that is labeled “Curricula”.
8. Click on the grey button “Replace”.
9. Update the catalog year by clicking on the “Catalog term” cell in the row under the “Replace” tab. Catalog Term is located in the middle right. Enter either the fall or spring term 20XX01 or 20XX02. This is important in order for Degree Works to show the correct curriculum for the student. Do NOT use a summer term for a catalog term.
10. In the “Curriculum” area, enter the Major Code and tab once — all other needed information in the Curriculum section auto-fills. If there is an area of emphasis, enter it as well by adding it to the major code. Example: LA10LA12 for BA in Anthropology, Area of Emphasis in Archaeological Anthropology. All active major codes and concentration codes begin with the letter of the College. (Old major codes were numbers — do NOT use.)
11. If you do not know the Major Code, you can search for it by clicking on the three dots “…” or pressing F9. Once you have located the desired code, click on that row so it is highlighted in light green, select “OK,” and that code will be carried back to the main screen.
12. Alt-Pg Down or use the arrows in the bottom left.
13. In the “Field of Study” area, “Field of Study” field, enter the major code. Example: LA10. Then on another row the Emphasis/Concentration code if needed:
    1. To enter an Emphasis/Concentration, click on “+ Insert” located in the grey Field of Study bar on the right-hand side, or down arrow to insert a new row.
    2. Click on the “Type” field and either click on the three dots “…” or type in “Concentration.”
    3. In the “Field of Study” field, enter the Concentration code. Example: LA12 and tab once.
    4. In the “Attached to Major” field, enter the major code. Example: AJ80. (For some majors the “Attached to Major” field auto-populates, but not for others.)
    5. To enter the minor, click “+ Insert” located in the grey “Field of Study” bar on the right-hand side, or down arrow to insert a new row.
    6. In that new row, click on the “Type” field and either click on the three dots “…” or type in “Minor.”
    7. In the “Field of Study” field, enter the Minor code. Example: VBSC and tab once. All minors begin with a V — do NOT use minor codes that are only numbers.
14. Save by pressing the “Save” button on the lower right-hand side or pressing F10.

Updating a Catalog Year

1. Access SFAREGS “Student Course Registration”.
2. A “Student System Distribution Initialization SOADEST” page appears the first time you access this screen.
3. Click the “X” in the green bar on the upper left to close this page, as it is not used at Marshall.
4. The page SFAREGS then appears.
5. Enter active term of Registration and MU ID.
6. Use Alt + Pg-Down or press “Go” in the upper right of your screen.
7. Click on the third tab that is labeled “Curricula”.
8. There are two methods of updating Catalog Year. Choose only one method, not both.

Add an Additional Student Major/Minor to an Existing Student Major

1. Access SFAREGS “Student Course Registration”.
2. A “Student System Distribution Initialization SOADEST” page appears the first time you access this screen.
3. Click the “X” in the green bar on the upper left to close this page, as it is not used at Marshall.
4. The page SFAREGS then appears.
5. Enter active term of Registration and MU ID.
6. Use Alt + Pg-Down or press “Go” in the upper right of your screen.
7. Click on the third tab that is labeled “Curricula”.
8. Click on the grey tab “Update.” This brings all information from the old student record to the new record. IMPORTANT: always use Update. NEVER use the “Duplicate” tab on SGASTDN.
9. Use the down arrow in the lower left, or Alt-Pg Down, to get to the “Field of Study” area.
10. To add another Major/Minor to an existing record, click on “+ Insert” located in the grey “Field of Study” bar on the right-hand side; or, if you are in the rows with “Activity” listed as “Active,” you can down arrow on your keyboard to insert a new row.
11. Click on the “Type” field and either click on the three dots “…” or type in Major/Minor.
12. Save by pressing the “Save” button on the lower right-hand side or pressing F10.

Change an Area of Emphasis (Concentration) for an Existing Major

1. Access SFAREGS “Student Course Registration”.
2. A “Student System Distribution Initialization SOADEST” page appears the first time you access this screen.
3. Click the “X” in the green bar on the upper left to close this page, as it is not used at Marshall.
4. The page SFAREGS then appears.
5. Enter active term of Registration and MU ID.
6. Use Alt + Pg-Down or press “Go” in the upper right of your screen.
7. Click on the third tab that is labeled “Curricula”.
8. Click on the grey tab “Update.”
9. Update the catalog year by clicking on the “Catalog term” cell in the row under “Replace.” Enter either the fall or spring term 20XX01 or 20XX02. Do NOT use a summer term for a catalog term.
10. In the “Curriculum” area, “Program” field, edit the Major Code by removing the old emphasis code and entering the new Area of Emphasis/Concentration code after the major code (example: AJ80AJ82) and tab once — all other needed information auto-fills.
11. In the “Field of Study” area, click on the row that contains the old Emphasis/Concentration code and select “– Delete” on the far right.
12. Staying in the “Field of Study” area, insert a new row.
13. In the “Type” field, enter the word “Concentration,” or select it by pressing “…”.
14. In the “Attached to Major” field, enter the major code. Example: AJ80. (For some majors this field auto-populates, but not for others.)
15. Save by pressing the “Save” button on the lower right-hand side or pressing F10.

Remove an Additional Student Major, Emphasis, or Minor

Do NOT use this to change a major to another major. This is only for when a student has decided they do NOT want to complete another Major/Emphasis/Minor and it needs to be removed from their student record.

1. Go to SFAREGS, enter MU ID and active term of Registration.
2. Alt + Pg Down or select “Go.”
3. Click on the third tab that is labeled “Curricula”.
4. Click on the grey tab “Update.” IMPORTANT: always use Update. NEVER use the “Duplicate” tab.
5. Update the catalog year by clicking on the “Catalog term” cell in the row under “Replace.” Enter either the fall or spring term 20XX01 or 20XX02. Do NOT use a summer term for a catalog term.
6. If removing an Emphasis, go to the “Program” field and remove the emphasis code so only the major code is now listed. Tab once.
7. Alt + Pg Down or click on the grey down arrow in the bottom left to access the “Field of Study” area.
8. Place your cursor on the row to be deleted — the row will be highlighted in green.
9. Click on the “Delete” button in the Field of Study grey bar on the right side of the screen.
10. Save by pressing “Save” on the lower right-hand side or by pressing F10.

NOTE: Always make sure the primary major (and Emphasis/Concentration) is listed in the Program code, and listed as major 1 in the Field of Study area.

Using SGASTDN to Update a Student Major

Used when Student Registration is not available. SGASTDN is used to update majors for the next effective term. This prevents the student from receiving bills for college fees in the middle of the semester. Degree Works will show the updated new major/minor/catalog year.

• For fall and spring semesters, SGASTDN will need to be used starting with the second week of classes. Once Summer or Fall/Spring registration is available, SFAREGS can be used with a summer term or fall/spring semester.
• For Summer I, SGASTDN will need to be used beginning the fourth day of the term. Alternatively, use Summer III term or fall semester with SFAREGS.
• For the remaining summer terms (Intersession, Summer II, and Summer III), SGASTDN will need to be used beginning the second day of class. Alternatively, use the next summer term or the fall semester with SFAREGS.

Update a Student Major, or Major with a Concentration, for the Next Effective Term

1. After the first week of the Fall or Spring semester, majors MUST be updated using the next effective term using SGASTDN. (See bullet points above for summer terms.)
2. Access SGASTDN “General Student” page; enter the MU ID number. Do NOT enter a term. If a term has been brought over from another record, remove it. Removing the term ensures you are working with the entire general student record.
3. Select Alt-Pg Down or “Go.”
4. You are on the “Learner” tab.
5. In the grey bar titled “General Learner,” click on “Copy” on the right-hand side.
6. Enter the next effective term. These can be 20XX01, 20XX02, 20XX03, 20XX04, 20XX06. After the third week of the Spring semester, depending on the date you are revising the record, use 20XX03 (Intersession) or 20XX04 (Summer I), 20XX06 (Summer III) so the major is updated for the summer terms. After the end date of Summer 20XX06, use the fall term 20XX01.
7. Click on the “Curricula” tab.
8. Click on the “Replace” tab. NEVER use the “Duplicate” tab on SGASTDN.
9. In the “Curriculum” area, update the catalog year by clicking on the “Catalog term” cell just under the “Replace” tab in the middle right; then enter either the fall or spring term 20XX01 or 20XX02. Do NOT use a summer term as a catalog term. This is important in order for Degree Works to show the correct curriculum for the student.
10. Also in the “Curriculum” area, in the “Program” field, enter the Major Code and tab once — all other needed information in that section auto-fills. (Old major codes were all numbers — do NOT use an all-number major code.)
11. If there is an area of emphasis (concentration), enter it as well by adding it to the major code. Example: LA10LA12 for BA in Anthropology, Area of Emphasis in Archaeological Anthropology.
12. All active major codes and Emphasis/concentration codes begin with the letter of the College.
13. If you do not know the Major Code, you can search for it by clicking on the three dots “…” or pressing F9. Once you have located the desired code, click on that row so it is highlighted in light green, select “OK,” and that code will be carried back to the main screen.
14. Alt-Pg Down or use the arrows in the bottom left to move to the next area.
15. In the “Field of Study” area, “Field of Study” field, enter just the major code. Example: LA10.
    1. To enter an Emphasis (concentration), click on “+ Insert” located in the grey Field of Study bar on the right-hand side, or down arrow to insert a new row.
    2. Click on the “Type” field and either click on the three dots “…” or type in the word “Concentration.” NEVER change the priority of a major/concentration/minor.
    3. In the “Field of Study” field, enter the Concentration code. Example: LA12.
    4. In the “Attached to Major” field, enter the major code.
16. Save by pressing the “Save” button on the lower right-hand side or pressing F10.

NOTE: If you close the form and then go back to it, the Emphasis (concentration) code will not show in the “Field of Study” section until you go to the concentration row.

NEVER use the “Duplicate” tab on SGASTDN.

Change an Area of Emphasis (Concentration) for an Existing Major

1. Access SGASTDN “General Student” form.
2. Enter an MU ID and remove the term if one is listed. Removing the term ensures you are working with the entire general student record.
3. Use Alt + Pg-Down or press “Go” in the upper right of your screen.
4. Click on the second tab that is labeled “Curricula.”
5. Click on the grey tab “Update.”
6. Update the catalog year by clicking on the “Catalog term” cell in the row under “Replace.” Enter either the fall or spring term 20XX01 or 20XX02. Do NOT use a summer term for a catalog term.
7. In the “Curriculum” area, “Program” field, edit the Major Code by removing the old emphasis code and entering the new Area of Emphasis/Concentration code after the major code (example: AJ80AJ82) and tab once — all other needed information auto-fills.
8. In the “Field of Study” area, click on the row that contains the old Emphasis/Concentration code and select “– Delete” on the far right.
9. Staying in the “Field of Study” area, insert a new row.
10. In the “Type” field, enter the word “Concentration,” or select it by pressing “…”.
11. In the “Attached to Major” field, enter the major code. Example: AJ80. (For some majors this field auto-populates, but not for others.)
12. Save by pressing the “Save” button on the lower right-hand side or pressing F10.

NOTE: Always make sure the primary major (and Emphasis/Concentration) is listed in the Program code, and listed as major 1 in the Field of Study area.

Updating a Catalog Year via SGASTDN

1. Access SGASTDN “General Student” record.
2. Enter the MU ID of the student and remove any term that might have been brought over from another Banner form. Removing the term ensures you are working with the entire general student record.
3. Click on “Copy” on the right side — the term information on the left side is now empty.
4. Enter the new term, such as 202402, then tab once for the other information to auto-populate.
5. Use Alt + Pg-Down or press “Go” in the upper right of your screen.
6. Click on the third tab that is labeled “Curricula.”
7. There are two methods of updating Catalog Year. Choose only one method, not both.

Adding an Advisor to a Student Record

1. Access SGAADVR “Multiple Advisors” by typing the page name in the search bar, or by going to “Related” in the upper right and selecting SGAADVR.
2. Enter the effective term of the advisor change (20XX01, 20XX02, 20XX03, 20XX04).
3. Alt-Pg Down or select GO.
4. Enter the MU ID number of the advisor. Alternatively, press “…” to search for the person, which takes you to SIAIQRY “Faculty Advisor Query.”
   1. Alt-Pg Down or press “Enter.”
   2. Enter last name, enter first name; press F8 to execute the query or press “Go.”
   3. Double-click on the desired name, which takes it back to the SGAADVR page.
5. Place a check mark in the “Primary Indicator” box.
6. Press F10 to save, or select “Save” in the bottom right.
7. Click the “X” in the upper left to close the page.
8. If you accessed SGAADVR from SGASTDN, close the SGASTDN page to go back to the main menu.

Changing an Advisor

1. Access SGAADVR “Multiple Advisors” by typing the page name in the search bar, or by going to “Related” in the upper right and selecting SGAADVR.
2. Enter the effective term of the advisor change (20XX01, 20XX02, 20XX03, 20XX04).
3. Alt-Pg Down or select GO.
4. A message appears: “From term not equal to key block term. Press DUPREC to update.” This is a known error in Banner 9.
5. Click on the number just above the error message so the message will go away.
6. Click on “Copy” which is located in the grey bar just under the “Start Over” button on the upper right.
7. Click on “Insert” which is to the left of “Copy” in the grey bar. Alternatively, you can click on the existing MU ID number and use the down arrow.
8. Enter the MU ID number of the new advisor. Alternatively, press “…” to search for the person, which takes you to SIAIQRY “Faculty Advisor Query.”
   1. Alt-Pg Down or press “Enter.”
   2. Enter last name, enter first name; press F8 to execute the query or press “Go.”
   3. Double-click on the desired name, which takes it back to the SGAADVR page.
9. Place a check mark in the “Primary Indicator” box for the new advisor.
10. Remove the check mark from the prior advisor’s row.
11. Making sure the prior advisor’s row is highlighted, click on “Delete” in the grey bar on the upper right and that row will be deleted.
12. Press F10 to save, or select “Save” in the bottom right.
13. Click the “X” in the upper left to close the page.
14. If you accessed SGAADVR from SGASTDN, close the SGASTDN page to go back to the main menu.

Adding an Additional Advisor to a Student Record

1. Follow the same steps as Changing an Advisor (steps 1-9) above. In place of step 10: determine who will be the primary advisor for the student. Place a check mark in the “Primary Indicator” box for the primary advisor only. The other advisors will also be listed in Degree Works and myMU.
2. Leave the other advisor(s) listed, making sure the primary advisor has a check mark.
3. Press F10 to save, or select “Save” in the bottom right.
4. Click the “X” in the upper left to close the page.
5. If you accessed SGAADVR from SGASTDN, close the SGASTDN page to go back to the main menu.

Made an Entry Error?

If you have made an entry error on any of the above Banner pages, do not save your changes. Click on “Start Over” at the top right of your screen. You will receive a warning: “Curriculum Data changes have not been saved. Do you want to save your changes?” Select “No” and the record rolls back to the top with no changes saved.

IMPORTANT: If you encounter an error in a student record, or something has been entered incorrectly, please contact someone in the office of the Registrar and we can resolve it. Student majors/concentrations/catalog year will affect the tuition and fees charged to a student. In addition, it will impact Degree Works and how graduation is evaluated for the student.