Courses Not Counting Toward a Student’s CPoS

A student’s Course Program of Study (CPoS) determines whether enrolled courses apply toward their academic program and qualify for financial aid. When a course does not count toward CPoS, it must be corrected as quickly as possible to prevent delays in aid eligibility.

This page provides step-by-step instructions for advisors and staff to resolve CPoS issues using Degree Works and Banner (SFASCRE).

How the CPoS Review Process Works

• The CPoS process runs automatically each night.
• Corrections entered before the nightly run typically update the next day.
• Financial Aid eligibility usually updates within 24 hours.

Before the Last Day to Add Classes

If a course needs to be counted toward CPoS before the last day to add classes, the correction should be made in Degree Works.

Degree Works Steps

1. Open the student’s record in Degree Works.
2. Locate the requirement block where the course should apply.
3. Use Also Allow or Apply Here to add the exception.
4. Save the exception.

If entered before 5:00 p.m. on the last day to add classes, the course will update during the overnight CPoS run.

• Counts in Program
• Counts for Aid (visible in SFASCRE)

Immediate Processing

1. Open the student record in SFASCRE.
2. Select Evaluate Courses in Program of Study.

After the Last Day to Add Classes

Corrections made after the last day to add classes require a manual CPoS run.

• Email RunCPoS@marshall.edu to request processing.
• Registrar staff will run CPoS manually and notify Financial Aid.

Manual Updates in SFASCRE

1. Open the student record in SFASCRE.
2. Locate the top-most instance of the course not counting.
3. Set Count in Program = YES.
4. Set Count for Aid = YES.
5. Select Preserve Override.
6. Enter a comment explaining the reason and approving authority.
7. Save and select Evaluate Courses in Program of Study.

Students with CPoS questions should be directed to their academic advisor.